Legal Operations & Risk Management Specialist

Crystal Clean; Hoffman Estates (IL); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean LLC seeks a Legal Operations & Risk Management Specialist to develop and optimize processes supporting the Legal Team's efficiency, cost control, and performance. The role provides cross-functional legal and compliance support across the Company and partners with Insurance, Finance, and Outside Counsel teams.

The position requires organization, strong communication, and the ability to manage multiple projects.

Qualifications

• Basic knowledge of legal and compliance operations
• Experience in insurance matters-coverage, endorsement, etc.
• Exceptional oral and written communication skills
• Highly organized with attention to detail
• Ability to present a professional image of the Company

Responsibilities

• Support the organization insurance program (coverage, certificate of insurance)
• Maintain the Legal Matter management system with reporting and classification
• Provide support on legal projects requiring legal input
• Review legal spending and budgeting for insurance programs; coordinate payments
• Assist Outside Counsel management including tracking spending and billing practices
• Identify and implement process improvements within Legal Team operations
• Create master agreements
• Assist with mergers and acquisitions including due diligence and APA negotiation
• Support legal governance and entity management
• Draft, implement and review policies
• Manage insurance applications, supporting documentation and reports
• Manage insurance vendor relationships
• Receive, review, negotiate, and execute NDAs
• Perform other duties as assigned

Skills

Communication skills

Organization

Multi-tasking

Strategic thinking

Education

Bachelor's degree + 3 years experience

High school diploma + 5 years experience

Tools

Legal Files

ISN

Avetta

Adobe Sign

Job description

The Legal Operations & Risk Management Specialist develops, implements, and improves the processes, practices, and systems that support the Legal Team's efficiency, effectiveness, cost management, and overall performance. This role provides cross-functional legal and compliance support across the Company.

Essential Functions

• Support the organization insurance program (coverage, certificate of insurance, etc.)
• Maintain the Legal Matter management system, including generating reports and ensuring matters and documents are properly classified and organized.
• Provide support on legal projects or other projects requiring legal support.
• Review legal spending and budgeting for insurance program; work with Accounts Payable to process payment to brokers and insurance carriers.
• Provide support to Outside Counsel management, including tracking spending, billing practices, and general counsel management.
• Identify and implement process improvements within Legal Team operations.
• Create master agreements.
• Provide general assistance with mergers and acquisitions, including due diligence collection, organization, and APA negotiation.
• Support legal governance and entity management.
• Implement, draft, and review policies.
• Manage insurance applications, supporting documentation, and reports.
• Manage insurance vendor relationships.
• Receive, review, negotiate, and execute NDAs as needed.
• Perform other duties as assigned.

Education & Essential Qualifications

• Bachelor's degree and at least 3 years of experience in legal operations, risk management, or a related field OR a high school diploma/GED and at least 5 years of experience in legal operations, risk management, or a related field.
• Basic knowledge of legal and compliance operations
• Experience in insurance matters-coverage, endorsement, etc.
• Exceptional oral (phone), written, and interpersonal communication skills
• Highly organized, with the ability to accurately document information
• Ability to present a positive, professional image of the Company to employees, external contacts, and the general public
• Self-starter and willingness to manage various projects at once.
• Advanced knowledge of Microsoft Office applications
• Experience using Legal Files, ISN, Avetta, and Adobe Sign

Preferred Qualifications

• Licensed Notary Public

Work Environment

Primarily indoor office environment; noise level is generally quiet. May require sitting for long periods. Regularly requires talking, hearing, seeing, and often reaching with hands. Regularly requires standing and walking. Regularly requires use of a computer keyboard, mouse, telephone, and other office equipment

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

The anticipated salary range for this position is $75,000.00 - $80,000.00 annually, and includes benefits such as the following:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement