Corporate Legal Assistant

Huck Bouma, PC; Wheaton (IL); On-site; USD 75,000 - 105,000; Full time

Job summary

Huck Bouma, P.C. is seeking a highly motivated Corporate Paralegal/Legal Assistant to support our Corporate Practice Group in transactional matters.

You will assist attorneys with formation, closings, SEC filings, and corporate governance tasks, ensuring accuracy and timely delivery. The role requires extensive experience in corporate transactions, attention to detail, and strong communication with clients and colleagues.

Qualifications

• Minimum of 5 years of corporate/transactional paralegal or legal assistant experience in a law firm or corporate legal department.
• Bachelor’s degree and/or paralegal certificate preferred.
• Applicants must be authorized to work in the United States.

Responsibilities

• Prepare and file formation and dissolution documents with the Illinois Secretary of State and other jurisdictions.
• Obtain certificates of good standing and certified copies from relevant agencies.
• Prepare and submit EIN applications.
• Assist with deal closings and draft filing of documents under attorney supervision.
• Maintain corporate records and minute books.
• File qualification and withdrawal applications.
• Prepare stock certificates, resolutions, and governance documents.
• Submit UCC filings and amendments; coordinate post-closing document assembly.
• Coordinate closing checklists and document execution.
• Communicate with clients and vendors to support transactions.

Skills

Mergers & Acquisitions

Private Equity

Debt Finance

Asset Finance & Securitization

Private Funds

Investment Management

Education

Bachelor’s degree

Paralegal certificate

Tools

Westlaw

Lexis

Job description

Huck Bouma, P.C., the largest law firm in DuPage County, is seeking a highly motivated, team-oriented Corporate Paralegal/Legal Assistant to join our Corporate Practice Group.

Areas of Experience (preferred):

• Mergers and Acquisitions
• Private Equity
• Debt Finance
• Asset Finance & Securitization
• Private Funds
• Investment Management

Essential Duties and Responsibilities:

The successful candidate will assist attorneys in all aspects of transactional and corporate matters, under attorney supervision. Responsibilities include, but are not limited to:

• Preparing and filing formation and dissolution documents with the Illinois Secretary of State and other jurisdictions
• Obtaining certificates of good standing and certified copies from appropriate agencies
• Preparing and submitting applications for federal employer identification numbers (EINs)
• Assisting with all aspects of deal closings (including preparation of signature pages, closing certificates, and drafting/filing of local, state, and federal documents under attorney supervision)
• Compiling and maintaining corporate records and minute books
• Preparing and filing qualification and withdrawal applications
• Preparing stock certificates, resolutions, and related corporate governance documents
• Preparing and submitting statutory filings and Uniform Commercial Code (UCC) statements, amendments, and terminations
• Coordinating pre-closing, signature page distribution, and post-closing document assembly
• Preparing closing checklists and coordinating execution of documents
• Communicating with clients and vendors as necessary to support transactions

Knowledge of Westlaw, Lexis, and familiarity with SEC filings is a plus.

Experience & Qualifications:

• Minimum of 5 years of corporate/transactional paralegal or legal assistant experience in a law firm or corporate legal department
• Bachelor’s degree and/or paralegal certificate preferred
• Applicants must be authorized to work in the United States
• Demonstrated ability to provide high-quality service to attorneys and clients

Skills & Attributes:

The ideal candidate will be:

• Highly organized and detail-oriented
• Able to prioritize multiple tasks and work independently with minimal supervision
• Professional in demeanor with strong written and verbal communication skills
• Skilled in maintaining strict confidentiality
• Dedicated to delivering excellent client service and consistent results

Compensation is commensurate with experience. We offer a comprehensive benefits package.

To Apply:

Equal Employment Opportunity Statement:

Huck Bouma, P.C. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, military status, or any other protected characteristic under applicable law.