Corporate HR Coordinator (88038)

Inter-Con Security; Pasadena (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Inter-Con Security Systems, Inc. in Pasadena seeks a Corporate HR Coordinator to support the corporate office. This role focuses on HR communications, event support, and ownership of the service awards program, reporting to the Director of Human Resources.

The ideal candidate has a bachelor’s degree and 2–4 years’ HR administrative experience, with strong MS Office skills. On-site work and confidentiality are essential.

Qualifications

• Bachelor’s Degree preferred in a related field.
• 2–4 years HR administrative support experience.
• Strong MS Word, Excel & PowerPoint; Canva and Google Photos a plus.
• Paycom or ADP experience preferred.
• Excellent written, verbal, and interpersonal skills; able to handle sensitive information.

Responsibilities

• Creates and distributes Corporate HR communications.
• Coordinates and oversees the Corporate Work Study Program (CWSP).
• Owns the company service milestone awards program and communicates milestones.
• Maintains onboarding materials and new hire packets.
• Provides backup support for HR functions and processes.

Skills

MS Office proficiency

Excellent communication

Confidentiality

Education

Bachelor’s Degree in related field

Tools

Paycom

ADP

Job description

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals. Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions. Inter-Con is Everywhere Security Matters.

Job Description

The Corporate Human Resources Coordinator will provide support to Inter-Con’s corporate office employees. This position is responsible for corporate HR communications, arranging and providing support for team events (bi-monthly car wash, lunches, raffles, etc.) and ownership of the service awards program. The Corporate HR Coordinator is based on-site in Pasadena and will report to the Director of Human Resources.

Primary Responsibilities

• Creates and distributes Corporate HR communications
• Coordinates and oversees the Corporate Work Study Program (CWSP) for assigned high school students throughout the academic year, including serving as the liaison between the school and corporate teams, providing day-to-day supervisory support, and reviewing and processing student timecards.
• Owns the company service milestone awards program, including creating and distributing service awards and communicating employee milestones to managers.
• Coordinate employee death cases from notification through closure, including timely communications, cross-functional follow-through, case documentation, and appropriate escalation.
• Maintains and updates corporate new hire packets and related onboarding materials to ensure information remains accurate and current.
• Separates, scans and distributes incoming mail to appropriate departments
• Coordinates and facilitates corporate employee events and marketing events
• Assists with company branded swag, including monitoring inventory, reordering products, and sending out swag orders as needed
• Assists with verifications of employment as needed
• Serves as an active member of the corporate newsletter committee
• Maintains accurate and complete records, files and reporting in accordance with company processes, policies, procedures, and applicable regulatory requirements.
• Uses individual discretion to identify and escalation appropriately
• Provides backup support for designated HR functions and processes as needed to ensure continuity of operations.
• Other duties as required (Duties and responsibilities may change at any time with or without notice.

Qualifications

• Bachelor’s Degree in related field preferred
• Minimum of 2-4 years’ experience in HR administrative support role demonstrating increasing levels of responsibility.
• Highly Proficient with MS software including Word, Excel & PowerPoint. Canva and Google Photos experience is a plus.
• Paycom or ADP experience preferred but not required.
• Excellent written, verbal, and interpersonal skills with the ability to interact with co-workers, internal and external customers, and senior management.
• Must be able to maintain strict confidentiality and handle sensitive information.

Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.