Corporate Governance Administrator

Ouzinkie Native Corporation; Northern (KY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) Savings Plan

Job summary

Ouzinkie Native Corporation seeks a Corporate Governance Administrator to oversee formation, maintenance, and compliance of a multi-entity structure. You will manage registrations, custodianship of records, and audit-ready governance documentation, coordinating with Finance, Compliance, HR, and outside counsel.

The role requires independent judgment, high attention to detail, and a track record of managing complex entities with accurate filings and remediation when needed.

Qualifications

• Bachelor's degree in business or related field, or 3+ years of relevant experience.
• Experience in corporate governance, entity management, legal operations, auditing, or regulatory compliance.
• Proven track record managing multi-entity structures with high filing volumes.
• Attention to detail with accuracy and timely work; ability to follow through.
• Ability to identify issues, propose solutions, and implement corrective actions.
• Ability to escalate issues when appropriate; sound professional judgment.
• Experience in regulated environments or adaptability to regulated contexts.
• Must obtain/maintain required security access/background checks.

Responsibilities

• Manage lifecycle of corporate entities, including formations, qualifications, amendments, mergers, withdrawals, dissolutions.
• Coordinate high-volume domestic and foreign registrations for many jurisdictions.
• Ensure timely and accurate annual, biennial, and event-driven filings.
• Serve as custodian of all entity records and governance documentation.
• Maintain audit-ready entity books and verify records for accuracy.
• Collaborate with Finance, Compliance, HR, and Insurance to align entity information.
• Work with external service providers and outside counsel to execute filings and actions.
• Conduct internal audits of governance and registration status.
• Proactively identify risk areas and drive corrective actions.
• Primary internal point of contact for entity governance.

Skills

Corporate governance

Entity management

Auditing

Regulatory compliance

Attention to detail

Escalation awareness

Education

Bachelor's degree in business or related field

Job description

SUMMARY

The Corporate Governance Administrator is responsible for the formation, maintenance, remediation, and ongoing compliance of the Company’s corporate entities, including domestic and foreign subsidiaries. Serve as the single point of accountability for entity records, registrations, and statutory filings across a complex, multi-entity corporate structure.

This position requires demonstrated expertise, exceptional attention to detail, and the ability to independently identify, diagnose, and correct deficiencies in corporate records. The role operates with a high degree of autonomy and is not structured to provide foundational training, requiring you to bring prior, relevant experience and a proven record of accuracy, follow-through, and sound professional judgment.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the full lifecycle of corporate entities, including formations, foreign qualifications, amendments, mergers, withdrawals, and dissolutions.
• Oversee and coordinate high-volume domestic and foreign registrations across numerous jurisdictions for both LLCs and corporations.
• Ensure timely and accurate completion of annual, biennial, and event-driven filings.
• Serve as custodian of all corporate entity records and governance documentation.
• Maintain complete, accurate, and audit-ready entity books at all times.
• Independently verify the accuracy and completeness of records rather than relying on assumptions or legacy practices.
• Certify records and resolutions for auditors, banks, regulators, and third parties.
• Perform periodic internal audits of entity governance and registration status.
• Proactively identify risk areas, lapses, or inconsistencies.
• Drive corrective actions to resolution and confirm completion.
• Act as the primary internal point of contact for entity governance matters.
• Coordinate with Finance, Compliance, HR, and Insurance to ensure alignment of entity information.
• Work with external service providers and outside counsel to execute resolutions, filings and corrective actions, including:
• Conduct a comprehensive internal audit of corporate records for 40+ entities, including domestic and foreign registrations.
• Identify missing, incomplete, inconsistent, or outdated filings and governance documents.
• Develop and execute a remediation plan to correct deficiencies, including coordination with internal stakeholders and external service providers.
• Establish and maintain a sustainable, documented governance framework to prevent recurrence.
• Act as primary communications administrator for departmental platforms, including internal department hub and other projects as assigned.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

WORK SCHEDULE

Full-time. May be required to work additional hours as needed to complete assignment or project.

WORK ENVIRONMENT

Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities, and abilities.

MINIMUM QUALIFICATIONS

• Bachelor's degree in business or similar. In lieu of degree, must have a minimum ofthree years of relevant experience described below.
• Demonstrated prior experience in corporate governance, entity management, legal operations, auditing, or regulatory compliance.
• Proven track record of managing complex, multi-entity structures with high filing volumes.
• Demonstrated attention to detail, including a history of accurate, timely work and follow-through.
• Ability to independently identify issues, propose solutions, and implement corrective actions.
• Sound professional judgment, including knowing when and how to **escalate** issues.
• Experience working in regulated or highly scrutinized environments or ability to quickly adapt to such environments.
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Paralegal certification strongly preferred.
• Experience in the legal profession (paralegal, legal operations, or law firm environment).
• Experience in auditing, federal compliance, or government contracting.
• Familiarity with maintaining audit-ready records for SBA, federal, or similarly regulated programs.
• Experience working with large-scale entity management systems or registered agent platforms.
• Confident communication skills and ability to think creatively to resolve tasks and challenges.
• Demonstrated attention to detail and ability to independently identify, diagnose, and correct deficiencies in corporate records.
• Strong process discipline, including consistent documentation and adherence to established controls.
• High level of independence and accountability in managing assigned responsibilities.
• Ability to manage high-volume, high-risk work while maintaining accuracy and compliance.
• Professional discretion and sound judgment, particularly when handling sensitive information.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

PHYSICAL DEMANDS

Position consists of sitting for long periods of time, bending, stooping, crouching, and lifting up to 20 pounds. Frequently uses hands/fingers for manipulation of keyboard and mouse. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Compensation & Benefits

• Pay: $75,000-$90,000per year DOE.
• Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Vacation & Paid Personal Time, 11 Paid Federal Holidays, and Leave of Absence.

We are a VEVRAA Federal Contractor.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color,religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law.

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).