Corporate Executive Administrative Assistant

INTERNATIONAL BANK OF COMMERCE; Laredo (TX); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Plan

Employer Paid Life Insurance

Flexible Spending Program

401k

Profit Sharing Program

Vision, Dental, Disability benefits

Tuition Assistance Program

Sick Leave

Vacation

Paid Holidays

Job summary

IBC Bank in Laredo, TX is seeking a Corporate Executive Administrative Assistant to provide high-level support to an executive officer. The role involves confidential handling of sensitive information, calendar management, and coordinating meetings and travel.

Responsibilities include preparing documents and presentations, tracking action items, and assisting with special projects across divisions. Excellent communication and bilingual skills are essential.

Qualifications

• Excellent communication (verbal & written) and interpersonal skills.
• Bilingual; ability to maintain confidentiality.
• Ability to multitask and prioritize workload to meet deadlines.

Responsibilities

• Support C-level executives with calendar management and scheduling.
• Prepare documents, presentations, reports and agendas.
• Coordinate meetings, travel, and host events for the executive team.
• Take minutes, track follow-ups, and manage action items.
• Assist with PowerPoint presentations and other ad-hoc projects.

Skills

Communication

Bilingual

Confidentiality

multitasking

Microsoft Excel

Microsoft Word

Education

Business degree

2 years office experience

Tools

Microsoft Office

Job description

## Corporate Executive Administrative AssistantApply: Laredo, TX: Full time: Posted Today: R16257### IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's \"We Do More\" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.**Time Type:**Full time**This is an in-office position.********Department:******700 Operations Administration******Job Summary:******The Corporate Executive Administrative Assistant is responsible for providing high level support to the executive officer in support .******Job Description:********ESSENTIAL JOB FUNCTIONS***The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.** Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation* Use discretion, confidentiality, and good judgment to handle C-Level matters* Develop and maintain a deep knowledge of the executive’s division business processes and applications in support of the duties and responsibilities of the position* Setting and managing the daily schedules and calendars of bank executive* Arranging meetings and other events* Track documents for appropriate approvals and signatures* Handle requests, feedback, and queries quickly and professionally* Screen incoming telephone calls and emails; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff* Resolve routine and some complex inquiries* Coordinate with various departments within the corporate office and all markets* Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the executive’s division* Develop and carry out an efficient documentation and filing system for both paper and electronic records* Attend meetings, take minutes, track and follow-up on action items in meetings* Prepare, reconcile, submit and track expense reports* Reviewing incoming documents* Draft communication as required* Conduct research* Manage videoconferencing, fax communications and office equipment* Prepare committee agenda items and track action items for various meetings* Prepare, order and distribute materials as needed for division* Provides administrative support to the department* Training and/or supervising clerical workers* Schedule hotel and travel arrangements for executive* Assist executive with projects, including PowerPoint presentations, financial spreadsheets, special reports, and agenda material* Assist executive with servicing customer portfolio* Performs other duties as assigned, including supporting other departments or Executives as needed. **SKILLS*** Exceptional communication (verbal and written) & people skills* Bilingual* Highly ethical and can maintain confidentiality* Ability to multitask and to organize and prioritize workload, ensuring deadlines are met* Sound judgement skills with the ability to prioritize and make decisions.* High level of detail, and customer service oriented* Strong analytical skills (effective research and resolution abilities)* Strong ability to work with Microsoft Office products, with high proficiency in Excel & Word* Resourceful, flexible and adaptable, with the ability to work independently and within a team* Shares information with others, seeks out feedback and constructive criticism* Interpersonal skills – comfortable interacting with high-level executives**EDUCATION*** Business degree (preferably Management or Accounting)* 2 years office experience preferable administrative### About UsIBC Bank was founded in 1966 to meet the needs of small businesses in Laredo, Texas. The bank's success is a result of an aggressive and innovative attitude. The Bank's \"We Do More\" philosophy reflects it's dedication to the growth and success of it's employees, customers and communities. Our commitment to \"Do More\" for the communities we serve permeates our company from top down. The success of IBC and it's 50 consecutive years of growth and profitability are due to strong leadership, customer centric business philosophy and our motto of \"Doing More\" in our communities.**Wait there's more!**We offer a comprehensive benefits package, based on eligibility, benefits include:* Medical Plan* Employer Paid Life Insurance* Flexible Spending Program* 401k* Profit Sharing Program* Supplemental Benefit Programs such as: Vision, Dental, Disability* Tuition Assistance Program* Sick Leave* Vacation* Paid Holidays