Corporate Event Planner I

Solugenix; Los Angeles (CA); On-site; USD 4,176,000 - 4,589,000; Full time

Job summary

Solugenix is assisting a client, a prestigious and large investment management company, in their search for a Corporate Event Planner I. This is a 12-month contract opportunity based out of Los Angeles, CA (Onsite).

Demonstrates foundational to intermediate knowledge in meeting and event planning and works with moderate independence to manage standard and moderately complex meetings and events. Responsible for coordinating and executing a broad range of internal meetings, training programs,

Qualifications

Responsibilities

• Plan meetings with internal clients, advising on agenda flow and attendee experience.
• Execute meetings and events from concept to completion, including venue, A/V, food & beverage, transportation, and budget management.
• Negotiate vendor and venue contracts, considering costs and service outcomes.
• Prioritize multiple events, manage timelines, stakeholders, partners, and vendors.
• Handle attendee communications, invitations, registrations, and inquiries.
• Support METS Planners as a secondary resource when not leading a program.
• Resolve routine event planning issues with guidance from managers.
• Contribute to post-event evaluations and identify lessons learned.

Job description

Solugenix is assisting a client, a prestigious and large investment management company, in their search for a Corporate Event Planner I. This is a 12-month contract opportunity based out of Los Angeles, CA (Onsite).

Demonstrates foundational to intermediate knowledge in meeting and event planning and works with moderate independence to manage standard and moderately complex meetings and events. Responsible for coordinating and executing a broad range of internal meetings, training programs, corporate events, and leadership events that support business objectives and associate engagement. Partners with Corporate Event Planners on larger strategic events while independently managing assigned programs from planning through execution.

Responsibilities:

• Works with internal clients to plan meetings, advising and making recommendations based on knowledge of events best practices related to agenda flow, logistical arrangements, and attendee experience.
• Executes meetings and events from concept to execution including venue management, audio/visual technology, attendee management, food and beverage, transportation, accommodations, and budget management.
• Selects, recommends, and negotiates all vendor and venue contracts, while considering costs, risks, and service outcomes.
• Prioritizes and manages multiple meetings, event planning timelines, stakeholders, partners, and vendors for assigned events.
• Manage attendee communication including pre-event communication, invitations, registration and respond to event inquiries.
• Serve as a valuable secondary resource to METS Planners when not taking the lead on the assigned program.
• Demonstrate sound judgement in resolving routine event planning problems, seeking guidance from managers for complex challenges.
• Contributes to post-event evaluations and lessons learned to improve future meeting and event outcomes.
• Develop and maintain effective professional relationships with internal customers, business partners, vendors and colleagues.

Industry Best Practice Research:

• Research market rates, supplier capabilities, and industry best practices to support planning recommendations.
• Identifies inefficiencies/issues, recommends solutions, implements improvements.
• Oversee onsite attendees monitoring meeting attendance, attendee health/safety, live travel status and ground transportation.
• Demonstrates Self-awareness.

Other Responsibilities:

• Support special projects that benefit the operations of the department as assigned.
• Perform additional responsibilities as assigned.

Business and Technical Skills:

• Knowledge of meeting planning processes, event logistics, budget tracking, and basic project management.
• Creative and decisive problem solver.
• Demonstrate sound judgement and problem-solving skills.
• Ability to manage effective professional relationships with key external and internal customers, business units, vendors and colleagues.
• Proficient in Microsoft Office and knowledge of event management platforms such as Cvent.
• Handle sensitive information and maintain data confidentially.

Working conditions:

• Local Travel required (up to 25%).
• Required to do extensive standing and walking (up to 8 hours a day).
• Flexible schedules can include irregular hours/evenings/early mornings/weekends.
• May be required to drive personal vehicle to events.
• Ability to transport supplies and materials that weigh up to 50lbs/23kgs.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $31.31/hour to $31.31/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About the Client

Our client is an American financial services company. It ranks among the world's oldest and largest investment management organizations. They have offices globally.

About Solugenix

Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance-providing clients with reliability and a strong competitive edge.

Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business-it means having a dedicated ally focused on your success in today's fast-evolving digital world.