Corporate Contracts Administrator II, Corporate - Burlington, MA with Security Clearance

Gemini Industries; Burlington (MA); On-site; USD 90,000 - 130,000; Full time

Job summary

Gemini Industries Inc. is seeking a Corporate Contracts Administrator II in Burlington, MA to manage DoD contracts, billing, and contract files.

You will ensure compliance with FAR/DFARS, prepare invoices, monitor funding and milestones, and coordinate with program managers and finance to resolve issues. The role requires a Bachelor’s degree in Business Administration or related field and 5–7 years of DoD contracting experience, with proficiency in Excel and contracting systems such as Unanet.

Qualifications

• Bachelor’s degree in related field required.
• Minimum 5-7 years of contracts administration, finance, billing, or federal contracting experience.
• Experience with DoD contracting and handling invoices.
• Knowledge of FAR/DFARS compliance and contract documentation.
• Proficiency in Excel and contract management software such as Unanet.

Responsibilities

• Administer assigned DoD contracts, modifications, and billing actions.
• Prepare and submit customer invoices and billing packages.
• Monitor contract funding, periods of performance, deliverables, and milestones.
• Coordinate with Program Managers, Finance, Contracts, and customers to resolve issues.
• Review contract documents for FAR/DFARS compliance and company policies.
• Maintain electronic contract files, trackers, and reporting metrics.

Skills

DoD contracting experience

FAR/DFARS knowledge

Contract lifecycle management

Billing/invoicing

Reporting metrics

Education

Bachelor’s degree in Business Administration, Contracts Management, Finance, Accounting, or related field

Tools

Unanet Accounting System

Microsoft Excel

Job description

Corporate Contracts Administrator II Location: Burlington, MA Clearance: Ability to obtain and maintain a Secret Security Clearance Education: Bachelor’s degree in Business Administration, Contracts Management, Finance, Accounting, or related field. Outcomes: The successful candidate is expected to accomplish the following outcomes during the first year in the position:

• Independently administer assigned DoD contracts, modifications, and billing actions with 98% or greater accuracy.
• Maintain 100% on-time contract deliverables, billing submissions, and customer reporting requirements.
• Develop standardized contract administration and billing trackers, SOPs, and continuity files within 90 days.
• Familiar with FAR/DFARS compliance, contract documentation, and invoicing processes within 90 days. Responsibilities: The Corporate Contracts Administrator II provides entry-level contract administration support for Department of Defense programs. This position supports contract lifecycle administration, billing and invoicing activities, subcontract coordination, and customer reporting. The role ensures compliance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and company policies throughout the contract lifecycle. Specific responsibilities include but are not limited to:
• Administer assigned DoD contracts, task orders, modifications, and contract files.
• Prepare and submit customer invoices and billing packages in accordance with contract requirements.
• Monitor contract funding, periods of performance, deliverables, and compliance milestones.
• Coordinate with Program Managers, Finance, Contracts, and customers to resolve contract and billing issues.
• Review contract documents for compliance with FAR, DFARS, and company policies.
• Support subcontract administration, purchase requisitions, and contract closeout activities.
• Maintain accurate electronic contract files, trackers, and reporting metrics.
• Bachelor’s degree in Business Administration, Contracts Management, Finance, Accounting, or related field. Qualifications:
• Minimum of 5-7 years of related contracts administration, finance, billing, or federal contracting experience.
• At least 1 year of Department of Defense (DoD) contracting experience.
• Experience of preparing customer invoices and contract billing packages.
• Working knowledge of FAR and DFARS.
• Experience managing electronic contract records, maintaining accurate contract files, tracking deliverables and milestones, and preparing contract status reports and performance metrics.
• Proficient in Microsoft Excel, including formulas, PivotTables, data analysis, reporting, and tracking contract and billing information. The following qualifications are desired:
• Experience with Unanet Accounting System
• NCMA certification (CFCM, CCCM, or working toward certification).
• Experience supporting CPFF, FFP, and T&M contracts. Travel: Up to 10% as required. Other Requirements: Other Requirements: E‑Verify Notice of Participation This employer participates in E‑Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employee’s Form I‑9 to confirm work authorization. For more information on E‑Verify, please visit: www.e‑verify.gov We seek:
• Highly motivated self-starters
• Resourceful individuals with extraordinary intellectual capability and the ability to rapidly learn and apply new concepts
• Individuals who have a “let me try” attitude and are resilient, present an opinion/position, justify it, and then accept whatever decision is made and charge forward
• Individuals who view criticism as an opportunity to improve (“let me try again”)
• Individuals who think and create, enhancing the company with a steady flow of fresh ideas, perspective, and energy.

Gemini Industries Inc. is proud to be an Equal Opportunity / Affrimative Action Employer. We are committed to abiding by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability and any other basis protected by applicable law. Back