Corporate Concierge

Williams Lea; Los Angeles (CA); On-site; Full time

Job summary

A leading company is seeking a First Impression Associate in Los Angeles. This full-time role involves greeting guests, scheduling tasks, and performing administrative duties. The position offers competitive pay and various health benefits, making it an excellent opportunity for those with strong organizational and communication skills.

Benefits

Health Insurance

401k Retirement Savings Plan

Paid Time Off (PTO)

Life Insurance

Short-term & Long-term Disability

Legal Assistance

Employee Assistance Program (EAP)

Additional Employee Perks and Discounts

Qualifications

• Minimum of two years of experience as an administrative assistant.
• Proficient in Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Greet visitors and guests, direct them to appropriate staff.
• Perform scheduling tasks: calendar coordination, A/V setup.
• Handle reimbursement requests and reconcile payments.

Skills

Organizational Skills

Communication

Problem Solving

Tools

Microsoft Office

Job description

2 days ago Be among the first 25 applicants

Direct message the job poster from Williams Lea

Senior Recruiter @ Williams Lea | Talent Acquisition

Williams Lea is hiring for a First Impression Associate for our Los Angeles office to work Monday to Friday, 7:00 am to 4:00 pm!

Pay: $25.65 - $27.00/hour

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Short-term & Long-term Disability
• Domestic Partner Coverage
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

You will be the first point of contact for our guests and support the Director of Administrative Services.

• Greet visitors and guests, direct them to appropriate staff.
• Perform scheduling tasks: calendar coordination, A/V setup, conference room reservations, tele-conference services, catering, attendee packets.
• Prepare correspondence, presentations, emails, and spreadsheets.
• Maintain guest list and assist with building access cards.
• Handle reimbursement requests and reconcile payments.
• Reconcile monthly corporate credit accounts.
• Respond to phone and electronic communications.
• Perform administrative duties: word processing, photocopying, faxing, data entry.

Required Skills and Qualifications:

• Minimum of two years of experience as an administrative assistant.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Strong organizational skills, ability to prioritize multiple tasks.
• Excellent written and verbal communication, professional phone etiquette.
• Interpersonal skills to interact effectively with internal and external partners.
• Ability to coordinate projects independently.
• Responsive to shifts in priorities and schedules.
• Sound judgment and problem-solving skills, decision-making in supervisor’s absence.

Who we are: Williams Lea has been driving progress through innovation for over 200 years. Our 5,200+ employees worldwide excel in delivering efficient business processes in complex, regulated environments. We focus on transforming support services through technology, expertise, and strong processes, helping businesses thrive in a digital future.

We are committed to equal employment opportunity without discrimination or harassment based on race, color, creed, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, disability, veteran status, genetic information, or other protected classes. Williams Lea is a drug-free workplace and conducts pre-employment substance testing.

Additional details:

• Seniority level: Associate
• Employment type: Full-time
• Job function: Customer Service
• Industries: Outsourcing and Offshoring Consulting

Referrals increase your chances of interviewing at Williams Lea by 2x.

Get notified about new Concierge jobs in Los Angeles, CA.