Corporate Card & Expense Specialist

Herman Law; Boca Raton (FL); On-site; USD 62,000 - 70,000; Full time

Job summary

A law firm in Boca Raton seeks a Corporate Card and Expense Specialist to manage credit card activity and expense reports. The role involves maintaining the expense reporting software and ensuring compliance with firm policies. Candidates should have 2-4 years of experience in accounting or expense management and possess strong Excel skills. Attention to detail and excellent communication skills are essential in this full-time position. This opportunity is within a professional legal environment requiring confidentiality and accuracy.

Qualifications

• 2-4 years of relevant accounting or expense management experience.
• Strong knowledge of accounting principles and reconciliations.
• Highly organized with exceptional attention to detail.

Responsibilities

• Oversee the full cycle of Firm corporate credit card activity.
• Maintain and administer the Firm’s expense reporting software.
• Assist with month-end and year-end close processes.

Skills

Accounting principles

Reconciliations

Problem solving

Advanced Excel skills

Education

Bachelor’s degree in accounting

Tools

Concur

Expensify

Emburse

Job description

Base pay range

$62,000.00/yr - $70,000.00/yr

The Corporate Card and Expense Specialist is responsible for overseeing all aspects of the Firm’s corporate credit card program, ensuring accuracy, compliance, and timely reconciliation. This role also manages the Firm’s expense reporting software, including system maintenance and user support, and processes all reimbursable expense reports for employees. Professional law firm environment requiring confidentiality, discretion, and accuracy in all work. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

Essential Duties, Responsibilities, and Physical Requirements

Corporate Credit Card Program

• Oversee the full cycle of Firm corporate credit card activity, from transaction input to final reconciliation.
• Review and verify supporting documentation for all charges to ensure compliance with Firm policies.
• Monitor card usage and escalate irregular or non-compliant activity.
• Reconcile monthly corporate credit card statements in a timely and accurate manner.

Expense Reporting

• Maintain and administer the Firm’s expense reporting software, including updates, user access, and troubleshooting.
• Provide training and support to employees on expense reporting processes and software use.
• Review submitted expense reports for completeness, accuracy, and policy compliance.
• Process all reimbursable expense reports and coordinate timely reimbursement through payroll or accounts payable.

Accounting & Compliance

• Assist with month-end and year-end close processes by preparing journal entries and reconciliations related to corporate credit cards and employee expenses.
• Maintain accurate records of expense transactions for audit and compliance purposes.
• Support the Finance team in identifying process improvements to enhance efficiency and internal controls.
• Performs other accounting duties as requested by the CFO.

Qualifications & Education

• Bachelor’s degree in accounting a plus.
• 2-4 years of relevant accounting or expense management experience.
• Strong knowledge of accounting principles and reconciliations.
• Proficiency in accounting software and expense management platforms. (Experience with Concur, Expensify, Emburse, or similar preferred).
• Advanced Excel skills and attention to detail.
• Highly organized, problem solving, with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills.

Seniority level

Associate

Employment type

Full-time

Job function

Legal

Industries

Law Practice