Corporate Business Office Coordinator

Carespring; Loveland (OH); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Carespring is seeking a Corporate Business Office Coordinator in Loveland, OH. The role focuses on high-volume administrative support, including phone screening, visitor management, scheduling meetings, and assisting with corporate events.

The position involves billing support, processing resident and facility payments, census maintenance for billing, filing, and assisting hiring processes. Applicants should thrive in a fast-paced environment and manage multiple projects.

Responsibilities

• Answer phone and screen calls to direct to appropriate supervisor or department, take messages when applicable
• Receive all visitors, including but not limited to vendors, residents and/or their family members, other guests, etc.
• Assist in scheduling meetings and coordinating meals, when necessary
• Assist with corporate events: eg. annual awards night, biannual team meetings, leadership meetings, etc.
• Scan resident payments received at corporate office and provide documentation to billing for cash posting
• Scan all Resident Trust Account payments for all facilities and provide documentation to private collections assistant
• Post Barrington payments
• Census maintenance for billing
• Fold and mail all facility billing and collection statements
• Accept and process payment of residents and outpatient bills when paying in person
• Other Miscellaneous billing projects as needed
• Provide administrative support for all other accounting departments
• Receive and put away supply deliveries
• Sort and process corporate mail
• Sort and process intraoffice/facility mail
• Provide direction to applicants and new hires. Understand and assist with hiring processes
• Assemble Employee Files and assist with completion and compliance for new hires
• Employee filing as well as Nurse Practitioner credentialing files
• Upload documents to resident profiles in PCC, HCS and E-Admit
• General typing for supervisors
• Conduct drug screens on pre-hires and random selections
• Other administrative duties as assigned

Job description

Carespring Health Care Management
390 Wards Corner Rd.
Loveland, OH 45140, USA

Description

Corporate Business Office Coordinator

Applicants must thrive in a fast paced environment and be able to juggle multiple projects.

45,000 to 55,000 salary

RESPONSIBILITIES:

Answer phone and screen calls to direct to appropriate supervisor or department, take messages when applicable

• Receive all visitors, including but not limited to vendors, residents and/or their family members, other guests, etc.
• Assist in scheduling meetings and coordinating meals, when necessary
• Assist with corporate events: eg. annual awards night, biannual team meetings, leadership meetings, etc.
• Scan resident payments received at corporate office and provide documentation to billing for cash posting
• Scan all Resident Trust Account payments for all facilities and provide documentation to private collections assistant
• Post Barrington payments
• Census maintenance for billing
• Fold and mail all facility billing and collection statements
• Accept and process payment of residents and outpatient bills when paying in person
• Other Miscellaneous billing projects as needed
• Provide administrative support for all other accounting departments
• Receive and put away supply deliveries
• Sort and process corporate mail
• Sort and process intraoffice/facility mail
• Provide direction to applicants and new hires. Understand and assist with hiring processes
• Assemble Employee Files and assist with completion and compliance for new hires
• Employee filing as well as Nurse Practitioner credentialing files
• Upload documents to resident profiles in PCC, HCS and E-Admit
• General typing for supervisors
• Conduct drug screens on pre-hires and random selections
• Other administrative duties as assigned

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.