Corporate Billing Specialist

CCMC; Scottsdale (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision

401k with company match

Paid time off

Parental leave

Training and education assistance

Employee assistance program

Job summary

Capital Consultants Management Corporation is seeking a Corporate Billing Specialist to manage invoicing for CCMC and acquired CMH entities. The role emphasizes accuracy, timely billing, and efficiency improvements in a multi-entity environment.

You will partner across departments to resolve discrepancies and support system integrations. The ideal candidate has 3+ years in billing or accounting operations, strong Excel skills, and experience with enterprise financial systems like Sage Intacct.

Qualifications

• 3+ years of billing, AR, or accounting operations experience.
• Strong understanding of billing systems, revenue processes, and GAAP.
• Advanced Excel skills and comfort with large datasets.
• Excellent communication and cross-department collaboration.
• Ability to adapt in a fast-paced environment with multiple priorities.
• Experience in multi-entity environments is preferred.

Responsibilities

• Prepare, review, and process invoices accurately and timely.
• Maintain billing records and ensure policy and contract compliance.
• Collaborate with internal departments to resolve discrepancies.
• Support integration of billing systems after acquisitions.
• Work with Corporate Accounting to improve processes.
• Reconcile billing data to GL and assist month/year-end close.
• Respond to billing inquiries with professional service.
• Generate billing reports and provide management insights.
• Assist audits with proper documentation.

Skills

MS Excel

Billing systems

Analytical skills

Cross-department collaboration

Organizational skills

Attention to detail

Education

Associate/Bachelor in Accounting or Finance

Tools

Sage Intacct

Job description

Careers at Capital Consultants Management Corporation

Current job opportunities are posted here as they become available.

The Corporate Billing Specialist will be responsible for managing all aspects of billing and invoicing for CCMC and acquired companies of CMH. This role will play a key part in ensuring accurate, timely billing while identifying opportunities to streamline processes and support system integrations. The ideal candidate is detail-oriented, proactive, and experienced in billing operations within a multi-entity environment.

This position exemplifies our commitment to Integrity, Respect, Service, and Community, driven by a shared passion for enriching the resident experience and fostering a sense of belonging.

RESPONSIBILITIES

• Prepare, review, and process invoices with accuracy and timeliness.
• Maintain billing records and ensure compliance with company policies, GAAP standards, and client contracts.
• Collaborate with internal departments (e.g. Community Financial Services, Operations, IT) to resolve discrepancies and ensure proper revenue recognition.
• Support integration of billing systems and processes following acquisitions.
• Partner with Corporate Accounting leadership to evaluate and implement process improvements that drive efficiency and accuracy.
• Reconcile billing data to general ledger accounts and assist with month-end and year-end close activities.
• Respond to billing inquiries from clients and internal stakeholders, providing excellent customer service.
• Generate billing-related reports and provide insights to management for decision-making.
• Assist with audits by preparing documentation and ensuring billing compliance.

REQUIREMENTS

• 3+ years of experience in billing, accounts receivable, or accounting operations.
• Strong understanding of billing systems, revenue processes, and accounting principles.
• Advanced proficiency in Microsoft Excel and comfort working with large datasets.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication skills and ability to work effectively across departments.
• Demonstrated ability to adapt in a fast-paced environment and manage multiple priorities.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• Multi-entity experience
• Expertise with Sage Intacct® or comparable enterprise financial systems.
• Industry experience in community management, HOA, or related service sectors.

COMPETENCIES

• Execution & Results: Demonstrates a strong commitment to accuracy, timeliness, and continuous improvement in billing operations. Takes ownership of deliverables, meets deadlines consistently, and proactively identifies opportunities to streamline processes and enhance efficiency.
• Functional/Technical Skills: Applies deep knowledge of billing systems, accounting principles, and financial tools to ensure precise invoicing and revenue recognition. Leverages advanced Excel skills and enterprise financial platforms (e.g., Sage Intacct®) to manage complex data and support reporting needs.
• Collaboration: Builds effective partnerships across departments including Accounting, Operations, and IT to resolve discrepancies, support system integrations, and deliver exceptional service. Communicates clearly and professionally with internal and external stakeholders to ensure alignment and shared success.

If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver’s license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.

PHYSICAL REQUIREMENTS

The physical requirements can vary, but generally, they may include:

• Lifting: Occasional lifting of files, documents, or office supplies up to 10 pounds.
• Mobility: Ability to move within an office environment, including walking to meetings or other departments.
• Working Conditions: Primarily a sedentary office role with standard business hours. May involve occasional extended hours during month-end or year-end close.
• Personal Protective Gear: Not applicable
• Extended Sitting or Standing: Frequent sitting for extended periods while working at a computer. Occasional standing during meetings or collaborative sessions.
• Manual Dexterity: Regular use of hands and fingers for typing, using a mouse, and handling documents. Skills in using technology, including computers and mobile devices
• Driving: Not applicable

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodation in performing the job duties as described in the job description, discuss with your manager.

WHAT WE OFFER:

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance
• Most importantly, a caring team who is dedicated to your success!