Corporate Aircraft Scheduler Dispatcher

Dollar Tree; Chesapeake (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Dollar Tree is seeking a Corporate Aircraft Schedule Dispatcher to manage planning, scheduling, and coordination of company aircraft operations. You will work with executives, flight crews, vendors, and aviation leadership to ensure safe, compliant, and efficient travel.

Your role involves coordinating flight schedules, trip itineraries, international operations, and regulatory compliance, while maintaining confidentiality and providing proactive problem solving in a fast-paced environment.

Qualifications

• Strong organizational and time-management abilities.
• Excellent attention to detail and confidentiality.
• Ability to thrive in fast-paced, high-stakes environments.
• Excellent communication and coordination with executives and flight crews.
• Familiarity with FAA regulations and international travel requirements.
• Experience coordinating travel logistics and vendor relationships.

Responsibilities

• Schedule and coordinate executive travel using company aircraft per FAA regulations.
• Serve as liaison between passengers, executive assistants, and aviation leadership.
• Utilize scheduling systems to manage schedules, crew availability, and passenger needs.
• Monitor daily operations and communicate changes to stakeholders.
• Coordinate hotel, ground transportation, and other travel services.
• Maintain trip itineraries and coordinate with FBOs and ground handlers.
• Coordinate international trip planning and compliance with regulations.
• Maintain regulatory compliance records and support audits.
• Process flight-related financial records and vendor payments.

Skills

Organizational skills

Attention to detail

Fast-paced environment

Tools

Aviation scheduling systems

Job description

Corporate Aircraft Schedule Dispatcher

Your organizational skills , attention to detail , and ability to thrive in a fast-paced environment make you a great fit for our Corporate Aircraft Schedule Dispatcher position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table.

About Your Role:

As a Corporate Aircraft Schedule Dispatcher with Dollar Tree's Aviation Department, you'll serve as the primary point of contact for planning, scheduling, coordinating, and supporting all company aircraft operations. You'll work closely with executives, executive assistants, flight crews, vendors, and aviation leadership to ensure safe, compliant, efficient, and seamless travel experiences. Your ability to manage complex logistics, maintain confidentiality, and proactively solve problems will be critical to supporting domestic and international flight operations.

Your day-to-day job duties include, but are not limited to, the following:

Flight Scheduling & Operational Coordination

• Schedule and coordinate executive and team member travel utilizing company aircraft in accordance with FAA regulations and company policies
• Serve as the primary liaison between passengers, executive assistants, flight crews, and aviation leadership regarding travel requests and itinerary changes
• Utilize aviation scheduling and flight planning systems to manage aircraft schedules, crew availability, and passenger requirements
• Monitor daily flight operations and communicate schedule updates, delays, or operational changes to stakeholders
• Coordinate aircraft utilization based on crew availability, maintenance schedules, airport restrictions, weather conditions, and operational limitations
• Recommend efficient and cost-effective travel solutions while maintaining exceptional service standards
• Arrange charter, commercial airline, or alternative transportation when company aircraft are unavailable or alternative options are advantageous

Trip Planning & Logistics

• Coordinate hotel accommodations, ground transportation, catering, and other travel-related services
• Develop and maintain detailed trip itineraries and distribute updates to passengers and flight crews
• Evaluate Fixed Base Operator (FBO) options to identify the most cost-effective fuel pricing and service agreements
• Coordinate with FBOs, fuel providers, airport authorities, customs agencies, and ground handling vendors
• Verify that all passenger services and operational support requirements are in place prior to aircraft arrivals and departures
• Maintain current information regarding airport operations, fuel availability, destination requirements, and support services

International Operations Support

• Coordinate international trip planning, including landing permits, overflight permits, customs and immigration requirements, security protocols, and ground handling arrangements
• Ensure passenger and crew documentation complies with international regulations and travel requirements
• Maintain knowledge of international operating procedures, entry restrictions, and security requirements
• Partner with third-party trip support providers to facilitate safe and compliant international operations
• Assist Aviation leadership with maintaining required operating authorizations and permissions

Safety & Regulatory Compliance

• Coordinate with flight crews and aviation management to evaluate trip-related risks and support safe flight operations
• Review and distribute Notices to Air Missions (NOTAMs), Temporary Flight Restrictions (TFRs), and operational advisories
• Maintain records supporting regulatory compliance, operational control, and departmental audits
• Report hazards, safety concerns, incidents, or operational risks through established reporting channels
• Participate in the department's Safety Management System (SMS), including risk assessment and continuous improvement initiatives
• Maintain current knowledge of aviation regulations, industry standards, and operational best practices

Administrative & Financial Support

• Maintain accurate records for flight schedules, passenger manifests, permits, fuel purchases, trip expenses, and operational documentation
• Manage fuel vendor databases, pricing agreements, and fuel procurement programs
• Establish and maintain strong working relationships with aviation vendors, service providers, FBOs, transportation companies, and handlers
• Process invoices and expenses for fuel, airport fees, hangar charges, permits, maintenance expenses, and vendor services
• Assist with budget tracking, expense reconciliation, forecasting, and month-end accrual processes
• Coordinate with Accounts Payable to ensure timely processing of invoices and vendor payments
• Support reporting requirements by providing operational and financial data as needed

Passenger Services & Continuous Improvement

• Deliver exceptional customer service while maintaining professionalism, discretion, and confidentiality
• Communicate regularly with executive assista