Corporate Administrative Specialist

AgWest Farm Credit; Rocklin (CA); On-site; USD 46,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid time off

Employee Assistance Program

Wellness Program

Jeans at work

Job summary

AgWest Farm Credit in Rocklin, CA is seeking a Corporate Administrative Specialist I or II to support the Corporate Administration team. The role includes front desk management, procurement of office supplies, and coordination of IT hardware for new hires and replacements.

The position offers a full-time schedule with competitive base pay and an annual incentive target at 6% of base, plus relocation assistance for eligible candidates.

Qualifications

• Three+ years of administrative assistance experience.
• Ability to read, write and present general business information.
• Professional communication with internal staff and external parties.
• Strong problem solving, collaboration, organization and time management skills.

Responsibilities

• Manage Rocklin reception desk and welcome visitors and vendors.
• Answer main phone line and route inquiries to appropriate departments.
• Process daily mail and manage deliveries (FedEx/UPS/Amazon).
• Order, track and inventory IT hardware for new hires and replacements.

Skills

Administrative support

Reception experience

Education

Associate degree

Job description

AgWest Farm Credit is a member-owned financial cooperative that provides financing and related services to farmers, ranchers, agribusinesses, commercial fishermen, timber producers, rural homeowners and crop insurance customers in a seven-state territory in the Western United States. AgWest is part of the 100+ year-old Farm Credit System – the leading provider of credit to American agriculture.

AgWest champions the growth and advancement of agriculture, the value of rural communities, and the vital contribution our customers make to the economy and society. We serve customers in 59 locations throughout the West.

We are in search of a Corporate Administrative Specialist I or Corporate Administrative Specialist II to join our Corporate Administration department in Rocklin, California. This full‑time position reports to the Manager, Corporate Administration and will manage front desk operations, streamline office supplies and snacks for regional offices, handle shipping logistics, and procure IT hardware. This role ensures smooth daily operations and a welcoming environment for visitors and employees across our corporate locations.

Compensation Information

The base salary range for this position in Rocklin, California is:

Level I:
Typical starting range: $46,200 - $59,500
Full base salary range: $46,200 - $66,200
Annual performance-based incentive target is 6% of base.

Level II:
Typical starting range: $50,400 - $67,300
Full base salary range: $50,400 - $75,700
Annual performance-based incentive target is 6% of base.

*Relocation assistance will be provided to eligible candidates who must relocate to accept this position.

• Front Desk & Reception
  • Manage the Rocklin reception desk by providing exceptional, welcoming service to visitors and vendors.
  • Answer the main phone line and route inquiries efficiently to the appropriate departments.
  • Process daily incoming and outgoing mail.
  • Receive, log and manage FedEx, UPS, and Amazon deliveries daily.
• Office Management & Procurement
  • Process and monitor snack orders and office supplies for the Rocklin, Menlo, and broader assigned regions.
  • Approve and manage office supply purchasing orders for assigned region offices.
  • Order, track, and inventory standard IT hardware (headsets, keyboards, mice, webcams) for new hire setups and employee replacement requests.
• Logistics & Employee Recognition
  • Manage all FedEx packaging and shipping requests for corporate staff.
  • Process and coordinate the distribution of monthly service awards across assigned region.
• Perform all duties and maintain all standards in accordance with company policies, procedures, and internal controls.
• Other duties as assigned.

Travel Requirements

• AgWest employees may occasionally be asked to travel for conferences, training and/or all-staff or team meetings that fall outside the role's standard travel requirements.

Minimum Qualifications

• Generally, requires three or more years' experience in administrative assistance
• Ability to read, write and present general business information
• Ability to communicate professionally and effectively with internal staff and external parties
• Solid problem solving, collaboration, organizational and time management skills

Preferred Qualifications

• Experience providing administrative support to senior leaders and/or in a corporate environment
• Associates degree or certificate in hospitality, administrative support, or related field

Benefits Offered by AgWest

• Medical, dental, and vision insurance
• Basic term life and AD&D insurance (fully paid for by the company)
• Paid days off annually: 15 vacation*, 15 sick, 12 holidays and 3 volunteer
• Employee Assistance Program
• Wellness Program
• Jeans are welcome at work every day at AgWest!

*Vacation accrual rates increase with tenure.

If hired, you will be required to provide proof of authorization to work in the United States. Applicants and employees will not be sponsored for work authorization, including but not limited to H-1B, OPT, CPT, TN, J-1, or STEM.

Job level and starting annual salary will be based on a variety of factors including but not limited to experience, education, certifications/licensure, internal equity, location, business needs and market demands. The listed compensation and benefits information is accurate as of the posting date. AgWest reserves the right to adjust compensation for all positions and modify or discontinue benefits programs at its sole discretion, subject to applicable law.

Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender orientation, national origin, marital status, age, disability, protected veteran status, or any other classification protected by law.

When you apply for a position with AgWest Farm Credit, we collect personal identifiers (from your resume and other application information you submit), such as your name, email address, mailing address, telephone number(s) and employment and education related information. This helps us evaluate job applicants for hiring opportunities, and, communicate with them.

To comply with federal regulations for equal employment opportunity and affirmative action (EEO/AA), we track our applicants by gender, race/ethnicity, veteran status, disability status, and the position for which they applied. You will be presented with a voluntary self-identification form as part of this application; we wanted you to know why we collect this information and what we do with it. Please be aware that this information is kept separate from your application, and not utilized in the selection process.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in AgWest Farm Credit’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.