Corporate Administrative Assistant

Compunnel Inc.; Boston (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading company in the banking and investment sector seeks an Administrative Assistant to support their analysts and leadership team. This role involves managing travel arrangements, expense tracking, and compliance coordination in a fast-paced environment. Ideal for detail-oriented individuals looking to thrive in a collaborative team setting.

Qualifications

• Minimum 2 years of experience in an administrative role.
• Proficiency in Microsoft Office.

Responsibilities

• Coordinate travel arrangements and process expense reports.
• Support compliance reporting and manage team meetings.

Skills

Multitasking

Data Consolidation

Tools

Microsoft Office

Concur

MyCWT

Job description

About the Role:

As an Administrative Assistant, you'll play a key role in supporting our analysts and leadership team through a variety of responsibilities, including travel arrangements, expense tracking, compliance coordination, and meeting logistics. This is a great opportunity for someone who thrives in a fast-paced, detail-driven environment and wants to be part of a high-performing, collaborative team.

• Coordinate travel arrangements and process related expense reports
• Track and reconcile invoices and expenses; research discrepancies and report on variances
• Support the submission of Annual and Sector Reviews, and ensure rating changes are updated in internal systems
• Review and communicate Annual Review (AR) deadlines and late lists
• Process AML checks and KYC questionnaires in support of compliance
• Assist in preparing quarterly Loan Review packages and uploading to shared drives
• Manage compliance reporting and follow-ups on overdue external documentation
• Organize team meetings, book rooms, and arrange catering as required
• Maintain subscription lists (e.g., Wall Street Journal) and support general team administration
• Participate in broader departmental projects and perform other duties as assigned

Required Skills & Qualifications:

• Minimum 2 years of experience in an administrative role
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Comfortable using office equipment and digital platforms
• Strong multitasking skills with the ability to handle sensitive information confidentially
• Effective at gathering and consolidating data from multiple sources

Nice to Have:

• Experience with Concur and MyCWT
• Familiarity with expense/travel management systems

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Banking, Investment Banking, and Insurance

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