Corporate Administration & HR Coordinator

Hollingsworth LLC; Dearborn, Northern (MI, KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Hollingsworth LLC is seeking a Corporate Administration & HR Coordinator to support HR and administrative functions at the Dearborn corporate office and packaging operations. You will serve as a key contact for employees and support day-to-day HR tasks, engagement activities, and office needs.

This onsite role requires strong organizational skills, good judgment, and a drive to grow HR knowledge while fostering a positive employee experience.

Qualifications

• Experience in HR, office administration, or related field.
• Proficiency with Microsoft Office and HRIS.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide welcoming, supportive HR and administrative assistance to employees and leadership.
• Be first point of contact for HR questions and routine employee needs.
• Maintain employee files and HR records, and assist with HRIS data.

Skills

Employee Support

HR Administration

Communication

Volunteer Engagement

Digital Tools

Confidentiality

Tools

Dayforce

Microsoft Office

Digital Signage Tools

Job description

We are looking for a Corporate Administration & HR Coordinator who will provide Human Resources (HR) and administrative support to employees, the HR team, and corporate leadership. This position serves as a key point of contact for employees and supports day-to-day HR administration, employee engagement, volunteer activities, and general office and site needs.

This role offers a wide variety of work, people interaction, and opportunities to make a positive impact. It is a great fit for someone with strong administrative skills, sound judgment, positive energy, and an interest in growing HR knowledge and creating a positive employee experience.

This is an onsite position at our corporate office and packaging operations facility in Dearborn, MI.

KEY JOB RESPONSIBILITIES

• Provide a welcoming, supportive, and customer-focused experience for employees, visitors and external contacts.
• Serve as a first point of contact for routine HR questions and employee needs, escalating sensitive, complex, or confidential matters to the HR Manager or appropriate HR team member.
• Maintain employee files, HR records, and other HRIS information.
• Prepare and maintain HR documents, forms, reports, phone lists, handbooks, and other materials.
• Create employee badges and assist with facility access.
• Create and maintain local and companywide digital signage.
• Organize and coordinate employee engagement activities and celebrations.
• Coordinate company volunteer efforts, including facilitating the volunteer coordinator network, reporting progress toward volunteerism goals, and building meaningful partnerships with local organizations.
• Coordinate food, supplies, setup, and other logistics for meetings and events.
• Order and maintain supplies and corporate kitchen inventory.
• Support employees and executives with travel, mailings, invoices, and other administrative needs.
• Perform other administrative duties as assigned.

CORE SKILLS & COMPETENCIES

1. Employee Support & Customer Service
   • Build trust through professionalism, approachability, and consistent follow-through.
   • Use good judgment to recognize when questions or concerns require additional HR support.
2. HR Administration & Records Accuracy
   • Demonstrate accuracy, discretion, and attention to detail when handling employee information.
   • Organize information clearly and maintain reliable documentation practices.
3. Communication & Coordination
   • Plan ahead, manage details, and keep stakeholders informed so activities run smoothly.
   • Communicate clearly with employees, HR team members, managers, vendors, and local organizations.
4. Volunteerism & Employee Engagement
   • Champion employee involvement by encouraging participation and supporting a positive workplace culture.
   • Use initiative and relationship-building skills to strengthen community and employee connection.
   • Plan and implement existing and fresh new ideas to engage employees and build a positive workplace culture.
5. Technology & Digital Tools
   • Use Microsoft Office, HRIS systems such as Dayforce, digital signage tools, and basic reporting tools.
   • Learn and apply systems and tools efficiently to improve communication and administrative support.
6. Organization & Confidentiality
   • Manage multiple priorities, follow through on details, and protect confidential employee information
   • Stay positive, dependable, solution-focused, and comfortable supporting a diverse employee population

MINIMUM QUALIFICATIONS

• Experience in HR, office administration, or a related field
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Teams and Outlook
• Ability to organize work, meet deadlines, and support multiple administrative priorities
• Ability to communicate professionally with employees, leaders, vendors, and external contacts, including those with limited English language proficiency
• Ability to handle confidential information appropriately
• HRIS (e.g., Dayforce) experience is a plus

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