Corporate Admin

Oil Authority; Houston, Northern (TX, KY); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Devon is seeking a Corporate Admin Support to provide day-to-day administrative support to the Public, Government Affairs, and Sustainability department. You will manage calendar, travel, meetings, correspondence, and prepare reports and presentations, enabling executives to focus on strategic priorities.

The ideal candidate is highly organized, detail-oriented, with strong communication and collaboration skills, and comfortable handling sensitive information in a fast-paced corporate

Qualifications

• 3+ years of relevant administrative experience.
• High School Diploma or GED; Associate's or Bachelor's preferred.
• Strong written and verbal communication skills.
• Experience supporting C-suite or senior leadership is a plus.
• Ability to manage multiple priorities and adapt to changing needs.

Responsibilities

• Interacts with the C-suite leadership and support team, managing sensitive information with professionalism.
• Performs diverse administrative duties and multitasks across competing priorities in a fast-paced environment.
• Facilitates travel arrangements for team members, coordinating flights, accommodation, and transportation.
• Assists in organizing meetings, events, and briefings, including logistics, materials, catering, and RSVPs.
• Supports management of special projects, tracking progress and deadlines.
• Manages inquiries and correspondence, drafts and formats documents and presentations for executives and partners.
• Maintains an organized filing system and ensures records comply with policies.
• Processes invoice payments and expense reports, tracks department spending, and manages courier services.
• Adheres to company policies and integrates AI tools to improve efficiency and accuracy.
• Ensures compliance with legal and regulatory standards in all data handling.

Skills

Executive support

Calendar management

Travel management

Invoice processing

Recordkeeping

Expense management

Discretion & confidentiality

Attention to detail

Relationship building

Education

High School Diploma or GED

Associate's or Bachelor's degree preferred

Job description

At Devon, we will offer you a career full of energy and unmatched opportunities to solve today’s greatest challenges. Innovation, creative problem-solving and positive change happen when people step out of their comfort zone and think differently. Our values, workplace practices, wellness programs, benefits and compensation are aimed at helping employees manage their unique personal life and care for their families so they can focus on contributing to the fullest.

Job Description Summary:

The Corporate Admin Support, working under direct supervision, is responsible for providing day-to-day administrative support to the Public, Government Affairs, and Sustainability department. This is a key role that involves assisting with a wide range of administrative and operational tasks to ensure smooth and efficient department operations, including but not limited to calendar management, travel coordination, meeting preparation, correspondence management, and assisting with the creation of reports, documents, and presentation materials. The ideal candidate will be highly organized, detail-oriented, able to manage multiple priorities, and a skilled communicator and collaborator.

Job Description:

• Interacts with the C-suite leadership and support team, managing sensitive information and communications with a high degree of professionalism.
• Performs diverse administrative duties and multitasks across competing priorities and deadlines in a fast-paced environment, demonstrating flexibility, adaptability, and problem-solving skills in responding to evolving organizational needs.
• Facilitates travel arrangements for team members, coordinating flights, accommodation, and transportation to ensure smooth and hassle-free travel.
• Assists in organizing and planning meetings, events, briefings, conferences, and stakeholder engagements, including coordinating logistics, preparing materials, scheduling catering, and managing RSVPs.
• Supports the management of special projects, tracking progress and following up on outstanding deliverables to ensure deadlines are met.
• Manages incoming inquiries and correspondence, ensuring timely and appropriate responses to stakeholders. Drafts, proofreads, and formats internal and external correspondence, presentations, and reports, communicating clearly and effectively with executives, internal teams, and external partners, and ensuring all documentation adheres to company standards.
• Maintains an organized filing system for departmental documents, both physical and electronic. Ensures that all records are properly maintained and compliant with company policies.
• Processes invoice payments and check requests, assists team members in completing expense reports in accordance with corporate policies, and supports the tracking, reporting, and forecasting of department operating expenses. Manages courier services and tracks deliveries to ensure timely receipt by intended recipients.
• Acquires job skills, becomes familiar with organization policies, and completes routine to moderately complex assignments/tasks, while incorporating AI tools into daily workflows to improve efficiency and accuracy, and making suggestions for continuous improvement.
• Adheres to established company, legal, and regulatory standards and guidelines in all dealings with organization data.

Education:

High School Diploma or General Educational Development (GED) certificate required. Associate's or Bachelor's degree preferred.

Experience:

3+ years of relevant experience, preferably in corporate, government relations, public affairs, or energy-related field.

Competencies:

• Strong initiative and a proactive, solutions-oriented mindset
• Ability to adapt to changing priorities and manage multiple tasks simultaneously
• Strong interpersonal, organizational, written, and verbal communication skills
• Continuous improvement philosophy
• Digital literacy

Skills:

• Executive support
• Calendar management
• Corporate & international travel management
• Invoice processing
• Recordkeeping & data management
• Expense management
• Discretion & confidentiality
• Attention to detail
• Relationship building

This job profile describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

*The information under these attributes is to be provided by Devon.

Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

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