Cores Administrator

Jet Support Services, Inc. (JSSI); Erlanger (KY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement savings

Job summary

Jet Support Services, Inc. (JSSI) is hiring a Cores Administrator for our Erlanger, KY warehouse.

You will manage core returns end-to-end for internal and third-party customers, generating reports in AvSight and Salesforce, and coordinating with vendors and internal teams to ensure timely processing and billing. You will travel about 10–15 days per year and support continuous improvement of core return operations, documentation, and data accuracy while maintaining strong customer communications

Qualifications

• Minimum of 2 years in aviation industry.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Excel and data handling.
• Excellent customer communication abilities.
• Bachelor's degree in Aviation, Engineering, or related field.
• Familiarity with AvSight and business aviation basics.
• Working knowledge of airframe and powerplant systems.

Responsibilities

• Generate and analyze open-core reports using AvSight and Salesforce.
• Track vendor core returns through portals and follow up to avoid fees.
• Prepare core return documentation and close records.
• Follow up with customers to ensure timely returns and RMAs.
• Collaborate with Sales and Accounting to bill late or non-returned cores.
• Maintain up-to-date notes and status entries in systems.
• Close transactions in AvSight, Salesforce, and vendor portals.
• Provide regular status updates to management on core activity.
• Identify process improvements to strengthen core operations.
• Bill late fees and unreturned-core charges to customers.
• Perform root-cause and trend analysis on late returns.
• Manage warranty RMAs and act as backup Repair Coordinator.

Skills

Aviation industry exp

Customer communication

Organizational skills

Time management

Attention to detail

Education

Bachelor's degree in Aviation, Engineering, or related field

Tools

Excel

AvSight

Salesforce

Job description

About JSSI

Founded in 1989 and headquartered in Chicago, Jet Support Services, Inc. (JSSI) is the largest independent provider of hourly cost maintenance programs for business aviation. JSSI delivers comprehensive coverage for engines, airframes, and auxiliary power units (APUs) across more than 300 different aircraft makes and models, helping owners and operators stabilize maintenance budgets, maximize aircraft availability, and protect asset value throughout the lifecycle of ownership. JSSI has built a portfolio of complementary business lines designed to simplify the economic and technical complexity of business aviation; these include Maintenance teams, Traxxall maintenance tracking software, Parts & Engines, Conklin aircraft cost and performance data, and Aviation Capital asset-based financing solutions. Together, these offerings support owners, operators, and maintenance providers with integrated tools spanning ownership and maintenance planning, execution, and financial management. With more than 6,500 aircraft supported through programs and software platforms, JSSI leverages its unique independence, unmatched scale, and data-driven insight to deliver customized solutions and support models aligned to the interests of each client — regardless of aircraft platform. JSSI is backed by leading institutional investors GTCR, Genstar Capital, and Blackstone. Learn more at jetsupport.com.

Position Summary

JSSI Parts & Leasing (JPL) maintains an inventory of 75,000 stock lines in support of JSSI's Hourly Cost Maintenance Programs, Supply Chain Solution customers, and third-party clients. The Cores Administrator is responsible for managing all core return activity for both internal and third-party customers. This position is based at our Erlanger, KY warehouse.

Key Responsibilities

• Generate and analyze open-core reports using AvSight and Salesforce.
• Track vendor core returns through vendor web portals, following up to avoid vendor late fees.
• Prepare core return documentation
• Follow up with internal and external customers to ensure timely returns or cores and RMA (Returned Material Authorization) units.
• Partner with the Sales and Accounting teams to bill late or non-returned cores.
• Maintain accurate, up-to-date notes and status records within relevant systems.
• Ensure all transactions are properly closed out in AvSight and Salesforce and in the vendor portals.
• Provide regular status updates to management on core activity
• Identify and implement process improvements to strengthen core return operations.
• Bill out late fees and unreturned core fees to customers.
• Perform root cause analysis and trend analysis on late core returns.
• Manage follow-up on warranty requests and RMAs.
• Serve as backup to the Repair Coordinator, including:
  • Creating repair orders for stock items
  • Following up on open repairs
  • Reviewing vendor quotes
• Travel domestically as needed (approximately 10-15 days annually)
• Perform other duties as assigned

Required Qualifications

• Minimum of 2 years of experience in the aviation industry
• Strong organizational and time-management skills
• Proficiency in Microsoft Excel
• Excellent customer communication skills
• Bachelor's degree in Aviation, Engineering, or a related field
• Familiarity with AvSight
• Experience within business aviation
• Working knowledge of airframe and powerplant systems

Compensation and Benefits

At JSSI, we are committed to rewarding our team members with competitive and comprehensive compensation packages that reflect their contributions and talent. For this role, the annual base pay generally ranges from $65,000 to $75,000, with the final offer determined by variable factors including but not limited to market location, job-specific knowledge, skills, education, and experience. In addition, your total rewards package may include an annual discretionary bonus plan, incentive or sales bonus plan, or other form of additional compensation, based on your role. Additionally, for full-time employees based in the USA, Canada, or the Philippines, we are proud to offer a robust suite of benefits. This ranges from insurance offerings such as medical, dental, vision, retirement savings programs, among others, starting day one of employment. For a full overview of our offerings, visit the JSSI Benefits Page on our company website.

Equal Opportunity Employer

JSSI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristic protected by law.