CORE Program Coordinator

USC Marshall School of Business; Huntington (WV); On-site; USD 40,000 - 55,000; Full time

Job summary

USC Marshall School of Business in Huntington, West Virginia, is seeking a qualified individual to assist the project director in the execution of grant goals and activities. The ideal candidate will have exceptional interpersonal and organizational skills with a strong proficiency in data analysis and Microsoft Excel.

This role includes responsibilities such as collecting program data, maintaining positive relationships with stakeholders, and ensuring confidentiality in handling information. Excellent communication and time management skills are essential.

Qualifications

• Exceptional interpersonal skills with the ability to receive and provide feedback.
• Excellent numerical skills and understanding of descriptive data analysis.
• Advanced knowledge and use of Microsoft Excel.
• Excellent time management and organizational skills.
• Detail oriented with a results-driven approach.

Responsibilities

• Collects and analyzes program enrollment data.
• Works with subwardees to ensure reporting and adherence to grant agreements.
• Disseminates surveys to evaluate program services.
• Establishes and maintains positive professional relationships.
• Schedules and organizes meetings/events and maintains agenda.

Skills

Interpersonal skills

Numerical skills

Microsoft Excel

Communication skills

Organizational skills

Tools

Microsoft Word

PowerPoint

Visio

Outlook

Job description

Job Description

Responsible for assisting the project director in implementation, execution, and completion of grant goals, outcomes and activities.

Performance Competencies

• Responsible – works independently, in a safe and appropriate manner. Demonstrates both problem‑solving and problem‑prevention skills.
• Sensitive – displays sensitivity to the needs of patients and co‑workers. Demonstrates good communication skills and empathy.
• Timely – recognizes time as a most valuable resource and responds promptly to clients, partners’, and co‑workers’ needs.
• Accurate – works carefully and precisely, with attention to detail.
• Coordinated – organizes and delivers service in the proper order. Displays good organization skills and utilizes resources wisely.
• Thorough – meets all the requirements of his/her position. Is able to evaluate and follow‑up on his/her services.
• Follows dress code policy.
• Maintains confidentiality regarding clients and fellow employees.

Organizational Teamwork Competencies

• Displays and encourages sensitivity to the needs of patients, visitors and co‑workers.
• Treats others with consideration, courtesy and respect.
• Performs duties willingly and with initiative. Shares necessary information with co‑workers in order that they may do the same.
• Remains composed and takes actions to restore calm in stressful situations.
• Demonstrates judgment and tact when dealing with others.
• Cooperates with other departments/offices and work groups.
• Communicates effectively with internal and external customers (patients, co‑workers, physicians etc.).
• Meets requirements for mandatory in‑services and continuing education.

Organizational Support Responsibilities

• Attendance – maintains good attendance in coordination with UP&S policy.
• Punctuality – reports to work on time and is ready for duty.
• Uses timesheet to record time correctly for each pay period.

Work Role Responsibilities

• Collects and analyzes program enrollment data.
• Works with subwardees to ensure reporting, invoicing, and adherence to grant agreements.
• Disseminates surveys to program participants, employers, and community partners to collect input and evaluate program services.
• Establishes and maintains positive professional relationships to increase program awareness and enhance training and job placement opportunities.
• Participates in community meetings/events to increase program visibility, community awareness of services, enrollment, and partners.
• Schedules and organizes meetings/events and maintains agenda.
• Maintains updated records.
• Submits accurate and prompt data reports to program director and grant principal investigator.
• Assists program director in implementation, execution, and completion of grant goals, outcomes, and activities.
• Ensures absolute confidentiality with timely response to information records concerning job seekers.
• Provides operational supervision of CORE employment specialists across the 16‑county region including employees’ attendance, timesheet, travel, supplies, onboarding and training, and management of employees in coordination with the program director.
• Provides quality assurance and data analysis using the program’s data management system.
• Compiles and reports program data to support program funding, research, and to improve program practices.
• Performs other duties as assigned or requested.

Qualifications

• Exceptional interpersonal skills with the ability to receive and provide feedback.
• Excellent numerical skills and understanding of descriptive data analysis.
• Advanced knowledge and use of Microsoft Excel.
• Proficient in Microsoft Word, PowerPoint, Visio, and Outlook.
• Excellent time management and organizational skills.
• Detail oriented with a results‑driven approach.
• Skilled at developing rapport with clients and stakeholders from other organizations, and maintaining working relationships that support the implementation of services.
• Excellent verbal and written communication skills as well as demonstrated skills in public speaking, leadership, and group facilitation.
• Demonstrated understanding of professional boundaries and confidentiality when working with individuals and the professional staff in partner agencies.
• Valid driver’s license and reliable transportation.
• Ability to travel regionally and statewide as required.