Copy of Veterinary Receptionist / Client Service Representative

Western Veterinary Partners; Tulsa (OK); On-site; USD 18,000 - 22,000; Full time

Benefits offered by this job

Health insurance

Dental & vision insurance

Life insurance & disability

401k with company match

Paid time off

Job summary

Animal Medical & Surgical Hospital in Tulsa, OK is seeking a friendly Veterinary Receptionist / Client Service Representative to be the welcoming face of our hospital. In this fast-paced role, you will manage appointments, handle multi-line phones, and assist clients with information about our services.

Ideal candidates have 1+ year of customer service or front-desk experience, prefer veterinary or healthcare settings, and demonstrate strong communication, organization, and teamwork to support a

Qualifications

• 1+ years of experience in a customer service, reception, or client-facing role.
• Previous veterinary receptionist or healthcare-related front-desk experience preferred.
• Proficiency in managing a multi-phone line system and assisting in-person clients.
• Experience with veterinary practice management software, especially Cornerstone, preferred.
• Excellent verbal and written communication skills.
• Ability to provide compassionate, professional service in routine and emotionally sensitive situations.
• Strong organizational and time management skills.
• Experience scheduling appointments and coordinating calendars.
• Ability to process payments and maintain financial records.
• Positive attitude and teamwork; able to stay calm during busy periods.

Responsibilities

• Greet clients and create exceptional client experiences.
• Manage appointments and daily patient flow.
• Handle multi-line phone system and assist in-person clients.
• Process transactions and maintain financial records.
• Support clients with information about services.

Skills

Customer service

Reception duties

Multi-line phones

Scheduling appointments

Payment processing

Cornerstone

Tools

Cornerstone

Job description

Veterinary Receptionist / Client Service Representative

Tulsa, OK

Animal Medical & Surgical Hospital is seeking an outgoing Veterinary Receptionist / Client Service Representative to serve as the welcoming face of our hospital. In this fast-paced role, you will create exceptional client experiences, build trust through compassionate service, manage appointments and daily patient flow, handle multi-line phones and in-person interactions, process transactions, and support clients with essential information about our services. Ideal candidates are friendly, detail-oriented, highly organized, and thrive in a team-focused customer service environment.

Schedule and compensation:

• Compensation: $13 - $16er hour, for each hour worked
• This is a full-time position, with a 3/10 or 4/10 schedule and availability needed Monday-Saturday . Saturdays are Required.

Full-time Benefits Package*:

• Health package: Medical, dental, and vision insurance
• Life insurance and disability
• Employee Assistance Program (EAP)
• 401k with company match
• Paid time off in accordance with site policy and applicable law

Part-time team members may be eligible for limited benefits in accordance with company policy and state law

Minimum qualifications and skill set:

• 1+ years of experience in a customer service, reception, or client-facing role
• Previous veterinary receptionist or healthcare-related front-desk experience preferred
• Proficiency in the following skills:
  • Ability to manage a multi-phone line system while assisting in-person clients
  • Experience working with veterinary practice management software, especially Cornerstone, preferred
  • Exceptional verbal and written communication skills
  • Ability to provide compassionate, professional service to clients during both routine and emotionally sensitive situations
  • Strong organizational and time management skills
  • Experience scheduling appointments and coordinating calendars preferred
  • Ability to accurately process payments and maintain financial records
  • Positive attitude and willingness to collaborate with a team
  • Ability to remain calm, professional and solution-oriented during busy periods

Why choose Animal Medical & Surgical Hospital?

Animal Medical & Surgical Hospital is proud to serve Tulsa and the surrounding communities with a dedicated team of two experienced veterinarians committed to providing exceptional patient care. Since 1983, we have built a reputation for delivering the highest level of veterinary medicine while fostering a welcoming, compassionate environment for pets and their families. We believe in treating every patient as if they were our own, providing the same loving attention and personalized care. Our highly trained doctors and support staff work collaboratively to deliver comprehensive medical, surgical, dental, and preventive care, ensuring every pet receives outstanding care throughout every stage of life.

Pay Range

$13 - $16 USD

Western Veterinary Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, pregnancy, childbirth or related conditions, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Western Veterinary Partners is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in the job application process. If you need assistance or an accommodation due to a disability, please contact [e-mail]. Hiring decisions will be based on merit, qualifications and the legitimate needs of the business.

Voluntary Self-Identification

As an equal opportunity employer, we invite applicants to voluntarily self-identify demographic information for compliance and reporting purposes. Completion of this form is entirely voluntary and refusal to provide this information will not subject you to any adverse treatment.

Any information provided will be kept confidential and maintained in accordance with applicable laws and regulations. This information will not be used in making hiring decisions.

We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, pregnancy, childbirth or related conditions, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.