Copy of Event Coordinator

New Reach Media; Tempe (AZ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

401(k) with company match

Maternity and paternity leave

Professional development courses

Team events

Job summary

New Reach Media seeks an Event Coordinator for on-site events in Tempe. You will assist in planning, organizing, and managing events to meet Brand Visionary goals. The role includes budgeting, scheduling, vendor research, and on-site execution to create memorable experiences for attendees.

You'll collaborate with Finance, Marketing, Community and HR, and travel as needed. A proven track record and excellent vendor management are essential to success in this position.

Qualifications

• Proven track record of organizing successful events.
• Experience in managing budgets and tracking expenses.
• Excellent vendor management and negotiation abilities.
• Strong communication and organizational skills.

Responsibilities

• Work with the Event Director and Brand Visionary to understand event requirements.
• Research vendors and make recommendations based on quality and cost.
• Some travel will be required.
• Plan event details including seating, venue, speakers, and guest accommodations.
• Handle day-to-day administration: orders, vendor monitoring, attendee participation.
• Establish and maintain relationships with vendors and venues.
• Collaborate with Finance, Marketing, Community and HR on planning.
• Keep budgets and timelines under control at all times.
• Manage event-related issues and contingencies.

Skills

Event coordination

Vendor management

Budget tracking

Communication

Negotiation

Organizational skills

Google Workspace

Tools

Google Workspace

Job description

Title: Event Coordinator

Location: 100% On-Site in Tempe

Type: W2 Salary with bonus potential

Position Overview:

The Event Coordinator is responsible for assisting in planning, organizing, and managing all events to ensure that they run smoothly and meet Brand Visionary and Organizational goals. The responsibilities include but are not limited to researching, planning, booking, and budgeting. This successful individual will be responsible for making events consistently efficient, cost-effective and memorable.

Position Responsibilities:

• Work alongside of the Event Director and Brand Visionary to understand the requirements for each event
• Research vendors (catering, speakers, decor, performers, etc.) and make recommendations to stakeholders based on creativity, quality and costs
• Some travel will be required.
• Plan event details and aspects, including but not limited to seating, dining, venue selection, booking speakers, guest accommodations and overall experience
• Handle day-to-day administration of events and programs, including order placements, vendor monitoring, and attendee participation
• Establish and maintain relationships with vendors and venues
• Collaborate with inter-company departments such as Finance, Marketing, Community and HR when planning events
• Keep budgets and timelines under control at all times
• Manage all event-related issues and address potential problems as they arise
• Plan for potential scenarios that may impact the integrity of the event

Position Requirements:

• Proven track record of organizing successful events
• Proficient in Google Workspace programs
• Experience in managing budgets and tracking expenses
• Excellent vendor management skills
• Outstanding communication and negotiation ability
• Well organized
• Ability to remain calm under pressure and maintain a customer-service mindset

Benefits:

• Paid Time Off and Holidays Off
• Health Package - Medical, Dental and Vision
• Optional 24/7 tele-health support, short & long term disability and life insurance
• 401(k) with company match at 4%
• Maternity and paternity leave
• Free enrollment in our online courses
• Servant leadership team with open door policy
• Continued development and internal growth opportunities
• Positive culture that values hard work and relationships
• National and international volunteer opportunities
• Frequent company events!

**New Reach supports a diverse workforce and is an Equal Opportunity Employer who does not discriminate against individuals on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Drug Free Workplace. Females and minorities are encouraged to apply.**