Copy Center Manager

City of New York; New York (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Paid leave

Pension

Deferred compensation

Job summary

The City of New York seeks a proactive Copy Center Manager to oversee day-to-day operations, ensure timely production, and handle confidential documents. You will supervise staff, coordinate tasks, manage supplies, and liaise with vendors to keep equipment running smoothly.

This role requires strong organizational skills, prior copy center or print shop experience, and the ability to prioritize multiple projects in a fast-paced office environment.

Qualifications

• Bachelor's degree with two years in community work or related duties
• High school diploma with six years related experience
• Equivalent mix with at least one year in equivalent role

Responsibilities

• Manage daily Copy Center operations and ensure timely completion of work requests.
• Supervise, train, schedule, and assign work to Copy Center staff.
• Prioritize projects based on deadlines and workload.
• Operate and oversee high-volume copiers, printers, scanners, binding equipment, plotters and other production gear.
• Coordinate service and repairs with vendors; monitor equipment performance.
• Maintain inventory of paper, toner, binding supplies, and other materials.
• Review requests for completeness and determine appropriate production methods.
• Ensure documents meet specifications (quantity, paper type, color, finishing, binding, delivery).
• Coordinate large or time-sensitive printing projects and production schedules.
• Maintain records of work, supply usage, and equipment issues.
• Ensure proper handling of sensitive/confidential documents.
• Coordinate delivery and distribution of completed projects.
• Identify workflow improvements to reduce delays and increase efficiency.
• Communicate with supervisors, vendors, and departments regarding Copy Center services.
• Ensure staff follow procedures for equipment operation, safety, and document handling.
• Troubleshoot routine equipment issues and escalate when needed.
• Assist with budgeting, purchasing, vendor coordination, and planning for Copy Center equipment and supplies.

Skills

Copy Center management

High-volume printing equipment

Organizational skills

Project prioritization

Staff supervision

Customer service

Record keeping

Document production knowledge

Independent decision making

MS Office proficiency

Education

Bachelor's degree + 2 years related experience

High school diploma + 6 years related experience

Equivalent combination with 1+ year of related experience

Job description

Job Description

The Office of the District Attorney, Bronx County (“BXDA”) is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By “Pursuing Justice with Integrity,” the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day.

In furtherance of this mission, the BXDA seeks experienced and enthusiastic Copy Center Manager to handle the day-to-day operations, including copying, printing, binding, scanning, and other requests from the office to help maintain daily operations and ensure that requests from the office are completed in a timely manner.

Job Responsibilities

• - Manage the day-to-day operations of the Copy Center and ensure timely completion of work requests.
• - Supervise, train, schedule, and assign work to Copy Center staff.
• - Prioritize projects based on deadlines, workload, and organizational needs.
• - Operate and oversee the use of high-volume copiers, printers, scanners, binding equipment, cutting equipment, plotters, and other production equipment.
• - Monitor equipment performance and coordinate service and repairs with vendors and service providers.
• - Maintain adequate inventory of paper, toner, binding supplies, and other Copy Center materials.
• - Track supply usage and assist with ordering and maintaining appropriate inventory levels.
• - Review incoming work requests for completeness and determine appropriate production methods.
• - Ensure documents are produced according to requested specifications, including quantity, paper type, color, finishing, binding, and delivery requirements.
• - Coordinate large or time-sensitive printing projects and establish production schedules.
• - Maintain records of work completed, supply usage, equipment issues, and other operational activities.
• - Ensure proper handling and confidentiality of sensitive and confidential documents.
• - Coordinate the delivery and distribution of completed projects throughout the organization.
• - Identify opportunities to improve workflow, reduce delays, and increase efficiency.
• - Communicate with supervisors, employees, vendors, and other departments regarding Copy Center services and project requirements.
• - Ensure staff follow established procedures for equipment operation, workplace safety, and document handling.
• - Troubleshoot routine equipment and production issues and elevate problems when necessary.
• - Assist with budgeting, purchasing, vendor coordination, and planning for Copy Center equipment and supplies.
• - Perform other related duties as assigned.

Preferred Skills

• - Experience managing or supervising a copy center, print shop, mailroom, production operation, or similar work environment.
• - Experience operating high-volume printing and copying equipment.
• - Strong organizational and time-management skills.
• - Ability to prioritize multiple projects and meet deadlines.
• - Ability to supervise, train, and work effectively with staff.
• - Strong customer service and communication skills.
• - Ability to maintain accurate records and monitor inventory.
• - Knowledge of document production, finishing, binding, scanning, and related processes.
• - Ability to work independently and make sound operational decisions.
• - Proficiency with Microsoft Office and basic computer applications.

Must be comfortable working with sensitive or graphic photographs and materials as part of the job.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his/her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

COMMUNITY COORDINATOR - 56058

Qualifications

• 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.