Administrative Assistant - Discovery Compliance Bureau

City of New York; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

City of New York’s Bronx District Attorney’s Office seeks an Administrative Assistant to support the Discovery Compliance Bureau. You will assist the Chief and Deputy, organize email boxes, file documents, and help prepare memos and reports.

Responsibilities include maintaining Giglio and Discovery databases, tracking data, coordinating meetings, and providing backup for staff. The role requires discretion and collaboration with courts and law enforcement, with residency not required.

Qualifications

• Bachelor's degree or equivalent experience in community work or related fields.
• Experience providing administrative support and coordinating tasks.
• Ability to handle confidential information with sound judgment.

Responsibilities

• Provide direct support to the Chief and Deputy of Discovery Compliance.
• Manage and organize the DCB email boxes.
• Provide day-to-day administrative support to the Discovery Compliance Bureau, filing, assisting with documents, and clerical duties.
• Maintain DCB's Giglio and Discovery databases; generate reports on request flow, follow-up progress, and response metrics.
• Prepare and proofread documents, memos, reports, and presentations.
• Prepare materials and agendas for meetings and trainings, and follow up on action items.
• Track discovery and Giglio data.
• Provide backup support for DCB supervision and staff.
• Coordinate with IT to ensure programs are efficient and meetings.
• Draft communications to staff and maintain tracking systems.
• Maintain professional standards and confidentiality.

Skills

Community work experience

Administrative support

Discretion and confidentiality

Education

Bachelor's degree from an accredited college

High school diploma with related experience

Job description

The Office of the District Attorney, Bronx County ("BXDA") is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By “Pursuing Justice with Integrity,” the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day.

In furtherance of this mission, the BXDA seeks experienced and enthusiastic Administrative Assistant.

JOB RESPONSIBILITIES:

Specific duties includes but not limited to the following:

• Provide direct support to the Chief and Deputy of Discovery Compliance.
• Manage and organize the DCB email boxes.
• Provide day-to-day administrative support to the Discovery Compliance Bureau, filing, assisting with documents, and performing clerical duties.
• Maintain DCB's Giglio and Discovery databases; generate reports on request flow, follow-up progress, and response metrics.
• Prepare and proofread documents, memos, reports, and presentations.
• Prepares materials and agendas for meetings, trainings, and follows up on action items.
• Track discovery and Giglio data.
• Provide backup support for DCB supervision, current staff, and new hires.
• Work collaboratively with DCB, other bureaus, the courts, and various law enforcement agencies.
• Aid supervision in project management, including, but not limited to, maintaining spreadsheets, and creating data reports.
• Daily organization and filing of Giglio received from NYPD.
• Coordinate with IT to ensure programs are efficient.
• Coordinate meetings.
• Draft communications to staff.
• Create, organize, and maintain tracking systems.
• Maintain professional standards in all interactions, exercise sound judgment and discretion with confidential information.
• All other duties as assigned.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City Residency is not required for this position.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.