Coordinator, Weekend College (Part-Time)

Houston Community College; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Houston Community College is seeking a Weekend College Coordinator to manage Saturday information sessions, student advising, and enrollment processes for a cohort-based program.

You will serve as main on-site contact for faculty, schedule development, room assignments, communications, and recruitment materials, coordinating with Student Services and campus facilities to ensure smooth operation.

Qualifications

• Excellent organizational and documentation skills.
• Able to work well in a team environment.
• Strong attention to detail.
• Possess critical thinking/problem solving skills.
• Demonstrated MS Office computer application skills.
• Excellent good written and oral communication skills.
• Able to communicate courteously and effectively with a varied population and have a service-oriented philosophy.
• 4 years related experience required.

Responsibilities

• Conduct Information Sessions during key recruiting periods, and update/revise the schedule to coordinate with Student Services openings on Saturdays.
• Be the face of the Weekend College on Saturdays, opening and closing the office, meeting with students making sure that teaching spaces are appropriate (if not, moving them) and interacting with campus management and technology services if labs are not in order.
• Advise all students in Weekend College degree plans regarding initial placement, course substitution, progress, and completion.
• Develop a tracking system that shows the progress of students to be shared with Deans, Exec Director, or AVC.
• Work with Academic Deans and Exec Dean on any revisions/substitutions of the course pathways in each degree plan.
• Respond to Smartsheet and other requests for information.
• Work with the Communications Office on any changes to the Weekend College website, making sure that Information Session dates are current, and information is accurate.
• Assist in the recruitment of students and the development of appropriate recruiting materials (brochures, banners, student photos).
• Attend Weekend College students Graduation and place them in seating cohorts so they may march together.

Skills

Organizational skills

Teamwork

Attention to detail

Critical thinking

Written and verbal communication

Tools

MS Office

Job description

Responsible for all activities involving administration of the program on Saturdays: information sessions and student advising, responding to Smart sheets and other recruiting, assisting with schedule development, room assignments, and facilitating the enrollment of all students in a program that is cohort driven. The coordinator will communicate to students through newsletters, emails, or texts, and will interact with Student Services (enrollment, business office, advising) to enroll students. The coordinator is also the primary on-campus contact for all faculty teaching courses on Saturdays in the Weekend College and is the primary contact for campus facilities on Saturdays (classrooms, computer labs).

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following.Other duties may be assigned.

1. Conduct Information Sessions during key recruiting periods, and update/revise the schedule to coordinate with Student Services openings on Saturdays.
2. Be the face of the Weekend College on Saturdays, opening and closing the office, meeting with students making sure that teaching spaces are appropriate (if not, moving them) and interacting with campus management and technology services if labs are not in order.
3. Advise all students in Weekend College degree plans regarding initial placement, course substitution, progress, and completion.
4. Develop a tracking system that shows the progress of students to be shared with Deans, Exec Director, or AVC.
5. Work with Academic Deans and Exec Dean on any revisions/substitutions of the course pathways in each degree plan.
6. Respond to Smartsheet and other requests for information.
7. Work with the Communications Office on any changes to the Weekend College website, making sure that Information Session dates are current, and information is accurate.
8. Assist in the recruitment of students and the development of appropriate recruiting materials (brochures, banners, student photos).
9. Attend Weekend College students Graduation and place them in seating cohorts so they may march together.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above.The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

EXPERIENCE

4 years related experience required.

KNOWLEDGE, SKILLS AND ABILITIES

1. Excellent organizational and documentation skills.
2. Able to work well in a team environment.
3. Strong attention to detail.
4. Possess critical thinking/problem solving skills.
5. Demonstrated MS Office computer application skills.
6. Excellent good written and oral communication skills.
7. Able to communicate courteously and effectively with a varied population and have a service-oriented philosophy.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

The Organization

Houston Community College (HCC) is composed of 14Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is theCulture & Culinary Capital of Texaswith more than 7,500 restaurants and eating establishments covering 60+ cuisines.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator

Office of Equal Opportunity and Title IX

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact [phone].