Coordinator, Talent Acquisition

Universal Music Group; New York (NY); On-site; USD 54,100 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Fertility coverage

Wellbeing reimbursements

Student Loan Repayment Assistance

401(k) with immediate vesting

Paid time off

Job summary

Universal Music Group is hiring a Coordinator, Talent Acquisition in New York, NY. You will coordinate candidate interviews, prepare offer letters, and monitor background checks for multiple UMG business units across the US.

Attend to calendar management, travel support, and proactive follow-up to keep processes moving smoothly. The role requires excellent communication, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment.

Qualifications

• 1+ years of administrative or recruiting support experience preferred.
• Experience coordinating candidate interviews and scheduling across multiple time zones is a plus.
• Familiarity with applicant tracking systems and HR software is advantageous.
• Strong written and verbal communication skills.
• Ability to prioritize deadlines in a fast-paced recruiting environment.

Responsibilities

• Coordinate candidate interviews, including calendar management and logistics.
• Prepare and issue employment offers letters.
• Initiate and monitor background checks for candidates.
• Communicate with recruiters, hiring managers, and candidates to align schedules.
• Maintain data accuracy in the applicant tracking system.
• Provide professional, high-level service to internal clients and applicants.

Skills

Interview coordination

Candidate communication

Calendar management

Multi-tasking

Customer service

Team collaboration

Attention to detail

Adaptability

Education

Bachelor's degree

Tools

Workday Recruiting

ServiceNow

Outlook

Job description

## Coordinator, Talent AcquisitionApplylocations: New York, New Yorktime type: Full timeposted on: Posted Yesterdayjob requisition id: UMG-27150We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.**How we LEAD:** Our commitment to innovation extends to our first-class Human Resources team, which is currently seeking a Talent Acquisition Coordinator. This is a great opportunity to join a fast-paced, high volume recruiting team focused on providing best in class service to the top music company in the industry. This position is ideal for a highly-motivated individual who is strongly committed to customer service and pursuing a career in Talent Acquisition in a creatively driven industry. **How you’ll CREATE:*** Support the Talent Acquisition Team by coordinating and scheduling candidate interviews, creating employment offers letters, and initiating and monitoring background checks for multiple UMG business units across the US.* Candidate Interview Scheduling + Calendar management, logistics coordination, and travel support for interviews in-person, over the phone or through video. + Communicate with Recruiters, Hiring Managers, and Candidates for alignment of schedules + Proactive follow-up to ensure the process advances in a timely manner + Provide a high level of customer service and professionalism to the Candidates, Recruiters, and Hiring Managers involved in the interview process + Advance candidate status in our applicant tracking system, Workday Recruiting.* Employment Offer Letters and Background Checks + Utilize a high attention to detail to prepare offer letters + Exceptional organization skills to monitor background checks for all pending new joiners + Ensure accuracy, completeness, and compliance across the centralized recruiting function* Understand process responsibilities and impacts to help facilitate continuous improvement projects* Develop subject matter expertise across all TA systems, including Outlook, Workday, and ServiceNow* Professional interactions with visitors, applicants, and employees, and serve as front line Talent Acquisition representative* Respond to inquiries and requests from clients and recruiters in a timely fashion* Maintain confidential and sensitive information* Duties and responsibilities are subject to change and may include additional responsibilities based on business needs**Bring your VIBE:*** Excellent communication (written and verbal) and interpersonal skills, as well as the ability to interface with staff at all levels* Professional, responsive interaction with candidates* Strong organizational skills and the ability to prioritize deadlines and multi-task in a fast-paced environment* Ability to successfully balance work priorities across multiple recruiters* Highly adaptable to a fluid and changing work environment* Must have excellent follow-through skills and the ability to anticipate and address business needs proactively* Great team player and finding opportunities to help the team achieve goals and deliverables* Uses sound judgment and questions if something is out of the normal standards and processes* Prepares reports and tracks progress* 1+ years of administrative experience preferred* Applicant Tracking System and ticketing system experience (Workday, ServiceNow, or similar)* Proficient in Microsoft Word, Excel, Outlook, PowerPoint* Bachelor’s degree**Perks Playlist:**Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):* Comprehensive medical, dental, and vision coverage* Including 100% coverage for out-patient in-network mental health services* Fertility coverage for eligible medical plan participants* Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)* Student Loan Repayment Assistance and Tuition Reimbursement* **401(k) with 100% immediate vesting** on the first 5% of your contributions, plus an additional UMG contributionA variety of ways to prioritize much-needed time away from work including:* Flexible Paid Time Off (PTO) for exempt employees* 3-weeks PTO for non-exempt employees* 2-weeks paid Winter Break* 10 Company Holidays (including Juneteenth and Wellbeing Day)* Summer Fridays (between Memorial Day and Labor Day)* Generous paid parental leave for every type of parentCheck out our full overview of benefits on the Perks Playlist page of the career site.**Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.** **Universal Music Group is an Equal Opportunity Employer**We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.For more information, please click on the following links.E-Verify Participation Poster: **English / Spanish**E-Verify Right to Work Poster: **English** | **Spanish**## **Job Category:**People, Inclusion & Culture**Salary Range:**$54,100 - $62,000The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.