Administrative Assistant, Strategy

Universal Music Group; New York (NY); On-site; USD 40,520 - 45,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

401(k) with immediate vesting

Job summary

Universal Music Group in New York, NY is seeking an Administrative Assistant to support the Strategy Office. You will manage complex calendars, coordinate meetings across departments, arrange travel, and handle expense reporting while maintaining confidentiality.

Ideal candidates have 1-2+ years of executive/administrative support experience, with strong organization, communication, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• 1-2+ years of executive or administrative support experience.
• Exceptional organizational and time management skills with the ability to prioritize multiple projects.
• Outstanding written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the Chief Strategy Officer, complex calendar management, meeting coordination, travel arrangements, expense reporting and more.
• Support day-to-day administrative needs for the Advertising, Creator and Content Network leadership teams.
• Coordinate meetings across multiple departments, labels, and external partners while balancing shifting priorities and competing schedules.
• Prepare and update tracking documents for Content, Creator and Advertising Campaigns.
• Prepare agendas, meeting materials, and follow-up action items for executive meetings and strategic initiatives.
• Process expense reports and invoices accurately and in a timely manner.

Skills

Executive support

Calendar management

Travel arrangements

Communication

Tools

Microsoft Office

Google Workspace

Job description

## Administrative Assistant, StrategyApplylocations: New York, New Yorktime type: Full timeposted on: Posted Yesterdayjob requisition id: UMG-27066We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.**How you'll CREATE:*** Provide high-level administrative support to the Chief Strategy Officer, complex calendar management, meeting coordination, travel arrangements, expense reporting and more.* Support day-to-day administrative needs for the Advertising, Creator and Content Network leadership teams.* Coordinate meetings across multiple departments, labels, and external partners while balancing shifting priorities and competing schedules.* Prepare and update tracking documents for Content, Creator and Advertising Campaigns.* Prepare agendas, meeting materials, and follow-up action items for executive meetings and strategic initiatives.* Process expense reports and invoices accurately and in a timely manner.* Track department budgets, vendor paperwork, purchase orders, and administrative documentation as needed.* Assist in planning team meetings, offsites, executive presentations, and special events.* Provide additional project support and administrative assistance as business priorities evolve.**Bring your VIBE:*** 1-2+ years of executive or administrative support experience, preferably in music, media, entertainment, advertising, or a fast-paced corporate environment.* Exceptional organizational and time management skills with the ability to prioritize multiple projects simultaneously.* Outstanding written and verbal communication skills.* Strong attention to detail and follow-through.* High level of professionalism, discretion, and confidentiality.* Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Google Workspace.* Experience managing complex executive calendars and travel arrangements.* Comfortable working independently while collaborating across multiple teams.* Positive, adaptable attitude with a proactive, service-oriented mindset.* Ability to remain calm under pressure and respond effectively to changing priorities.* Passion for music, culture, digital media, and innovation.**Perks Playlist:**Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):* Comprehensive medical, dental, and vision coverage* Including 100% coverage for out-patient in-network mental health services* Fertility coverage for eligible medical plan participants* Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)* Student Loan Repayment Assistance and Tuition Reimbursement* **401(k) with 100% immediate vesting** on the first 5% of your contributions, plus an additional UMG contributionA variety of ways to prioritize much-needed time away from work including:* Flexible Paid Time Off (PTO) for exempt employees* 3-weeks PTO for non-exempt employees* 2-weeks paid Winter Break* 10 Company Holidays (including Juneteenth and Wellbeing Day)* Summer Fridays (between Memorial Day and Labor Day)* Generous paid parental leave for every type of parentCheck out our full overview of benefits on the Perks Playlist page of the career site.**Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.** **Universal Music Group is an Equal Opportunity Employer**We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.For more information, please click on the following links.E-Verify Participation Poster: **English / Spanish**E-Verify Right to Work Poster: **English** | **Spanish**## **Job Category:**Administrative**Salary Range:**$40,520-$45,000The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.