Coordinator, Surgery

HealthPartners; Saint Louis Park (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

HealthPartners in Minnesota is seeking a scheduling coordinator to manage surgical procedures, ensure accurate patient information, and coordinate pre-registration with medical facilities. The role involves handling CPT-4 coding and ensuring compliance with regulatory requirements.

The position requires experience in a healthcare setting and strong organizational skills to support surgeons and business services through efficient administrative tasks and scheduling coordination.

Qualifications

• Two or more years of related experience in a health care environment.
• Knowledge of CPT-4 coding and medical terminology.
• Proficient in Microsoft Office.
• Detail-oriented with strong interpersonal and organizational skills.

Responsibilities

• Coordinate inpatient and outpatient procedures and exams and provide all pre-registration information.
• Secure prior authorization, precertification, and referrals from government programs and referrals, completing required forms.
• Ensure accuracy and address issues related to insurance, billing, and regulations.
• Assist Business Services/Coding with procedures, insurance requirements, and fee/coding communications.
• Support Surgeon with administrative tasks, including prep surgery packets and scheduling.
• Create surgeon itineraries and calendars; coordinate travel and entertainment as required.
• Perform other tasks as assigned.

Skills

Medical terminology

CPT-4 coding knowledge

Detail oriented

Tools

Microsoft Office

Job description

POSITION SUMMARY STATEMENT:

Secures necessary patient information relating to the scheduling and/or processing of surgical procedures. Schedules surgeries and performs required procedures including documentation. Complies with all applicable state and federal regulations. Coordinates information provided for business services functions including CPT-4 and ICD-9 coding.

MINIMUM QUALIFICATIONS:

Knowledge, Skills, and Abilities:

• Medical terminology and CPT-4 coding knowledge required.
• Microsoft Office

REFERRED QUALIFICATIONS:

Education, Experience or Equivalent Combination:

• 2 or more years related experience in a health care environment.

Knowledge, Skills, and Abilities:

• Detail oriented individual with strong human relation and organizational skills.

ESSENTIAL DUTIES:

1. Coordinate in-patient and out-patient procedures and exams for appropriate locations providing all pre-registration information to medical facilities. Coordinate related information pertaining to patient medications.
2. Secure all prior authorization, precertification, and referrals from federal and state government agencies and out-of-plan referring physicians, while completing all required forms and documentation.
3. Ensure accuracy, confirm and update pending physician's review. Proactively recognize and solve problems arising from insurance, billing, government regulations, and customer service.
4. Assist Business Services/Coding departments on procedures, insurance requirements; provides information requested by those departments. Coordinates communication of fee and coding issues between physician and business services.
5. Administrative tasks to support Surgeon. These tasks may include:
   • Prep surgery packets for patients, explain preparation for surgery/sage wipes, etc.
   • Coordinates lecture schedules, seminar attendance, credentialing for hospital procedures, and completes necessary travel and entertainment arrangements as required by physicians.
   • Create and maintain weekly/monthly surgeon itineraries and calendars.
6. Performs other tasks as assigned.