Coordinator, Surgery

HealthPartners; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

HealthPartners is seeking a Scheduling/Authorization Specialist to coordinate inpatient and outpatient procedures, manage pre-registration details, and secure prior authorizations. The role supports surgical teams and business services, handling coding and communication with physicians and facilities.

A detail-oriented, organized candidate with medical terminology knowledge will thrive in this environment. Responsibilities include coordinating patient information, ensuring regulatory compliance,

Qualifications

• Knowledge of medical terminology and CPT-4 coding is required.
• Proficiency with Microsoft Office.
• Detail-oriented with strong human relations and organizational skills.

Responsibilities

• Coordinate in-patient and out-patient procedures and exams across locations, providing pre-registration information.
• Secure all prior authorizations, precertifications, and referrals from government agencies and referrals, completing required forms.
• Ensure accuracy, update pending physician reviews, and proactively resolve insurance, billing, and regulatory issues.
• Assist Business Services/Coding with procedures, insurance requirements; communicate fee and coding issues between physician and business services.
• Support surgeon with administrative tasks: prepare surgery packets, coordinate schedules, travel arrangements, and itineraries.
• Perform other tasks as assigned.

Skills

Medical terminology

CPT-4 coding

Microsoft Office

Detail oriented

Organizational skills

Interpersonal skills

Job description

POSITION SUMMARY STATEMENT:

Secures necessary patient information relating to the scheduling and/or processing of surgical procedures. Schedules surgeries and performs required procedures including documentation. Complies with all applicable state and federal regulations. Coordinates information provided for business services functions including CPT-4 and ICD-9 coding.

MINIMUM QUALIFICATIONS:

Knowledge, Skills, and Abilities:

• Medical terminology and CPT-4 coding knowledge required.
• Microsoft Office

REFERRED QUALIFICATIONS:

Education, Experience or Equivalent Combination:

• 2 or more years related experience in a health care environment.

Knowledge, Skills, and Abilities:

• Detail oriented individual with strong human relation and organizational skills.

ESSENTIAL DUTIES:

1. Coordinate in-patient and out-patient procedures and exams for appropriate locations providing all pre-registration information to medical facilities. Coordinate related information pertaining to patient medications.
2. Secure all prior authorization, precertification, and referrals from federal and state government agencies and out-of-plan referring physicians, while completing all required forms and documentation.
3. Ensure accuracy, confirm and update pending physician's review. Proactively recognize and solve problems arising from insurance, billing, government regulations, and customer service.
4. Assist Business Services/Coding departments on procedures, insurance requirements; provides information requested by those departments. Coordinates communication of fee and coding issues between physician and business services.
5. Administrative tasks to support Surgeon. These tasks may include:
   • Prep surgery packets for patients, explain preparation for surgery/sage wipes, etc.
   • Coordinates lecture schedules, seminar attendance, credentialing for hospital procedures, and completes necessary travel and entertainment arrangements as required by physicians.
   • Create and maintain weekly/monthly surgeon itineraries and calendars.
6. Performs other tasks as assigned.