Coordinator - Scripted Programming

AMC Global Media Inc.; Santa Monica (CA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k Plan

Paid Time Off

Tuition Reimbursement

Life Insurance

Work From Home

Job summary

AMC Global Media Inc. is seeking an organized executive assistant to support busy executives across AMC Studios and related units. The role involves heavy calendar management, coordinating meetings, travel, and preparing materials for high-level discussions.

The ideal candidate has a bachelor’s degree and 0–2 years of experience, with strong communication, meticulous attention to detail, and the ability to work both independently and as part of a team. Remote work one day a week is available.

Qualifications

• Bachelor's degree required.
• 0-2 years of relevant work experience.
• Excellent communication, organizational and written skills.

Responsibilities

• Organizes, tracks, and maintains creative deliverables for executives’ shows.
• Schedules meetings and coordinates with internal teams.
• Manages staffing and director grids.
• Coordinates travel for executives and prepares meeting materials.
• Acts as liaison between executives and departments to ensure follow-up.

Skills

Excellent communication

Organizational skills

Detail oriented

Ability to work independently

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Description

AMC Global Media is home to many of the greatest stories and characters in TV and film and the premier destination for passionate and engaged fan communities around the world. We create and curate celebrated series and films across distinct brands and make them available to audiences everywhere. Our portfolio includes targeted streaming services AMC+, Acorn TV, Shudder, Sundance Now, ALLBLK and HIDIVE; cable networks AMC, BBC AMERICA, Independent Film Company, Sundance TV and We TV; and film distribution labels Independent Film Company and RLJE Films. The company also operates AMC Studios, our in-house studio, production, and distribution operation behind acclaimed and fan-favorite originals including The Walking Dead Universe and the Anne Rice Immortal Universe, and AMC Networks International, our international programming business.

Job Responsibilities

• Organizes, tracks, and maintains creative deliverables for the executives’ shows (outlines, scripts, notes, submissions, reels, samples, etc.)
• Schedules all meetings associated with AMC Studios/deals/shows as well as operates as the clearinghouse to facilitate meetings between internal departments and creative teams
• Manages staffing grids
• Manages director grids
• Coordinates all show associated travel for executives
• Coordinates with EPs to get approved creative materials to share with internal departments to provide awareness about the creative specifics of the shows
• Coordinates and streamlines S&P feedback between S&P and the shows (when applicable)
• Coordinates with EPs to get approved metadata (when applicable)
• Organizes and tracks incoming submissions, status reports, potential IP, etc.
• Schedules meetings between deals and studio
• Provides script coverage and gives feedback on submissions and samples
• Maintains close and highly responsive relationship to day-to-day activities of the executives.
• Tactfully handles inquiries and/or refers to appropriate party
• Answers and screens executives’ telephone calls and visitors
• This role requires heavy calendar management for the busy executives as they schedule and maintain executives’ calendars of appointments, meetings and travel itineraries, and coordinates related arrangements
• Refers routine matters to appropriate person for action and follows up to ensure completion
• Anticipates and prepares meeting materials, charts and reports needed by the executives
• Acts as liaison between the executives and his/her direct reports, as well as internal departments (such as business and legal affairs, publicity, and marketing) and external contacts
• Coordinates activities, conducts research and ensures that requests are carried out
• Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the executives
• Coordinates all paperwork necessary for the executives to approve, this includes, but not limited to, attendance sheets, travel and expense vouchers
• Follows up with other departments and external partners/clients to ensure that requests are carried out and activities are coordinated
• Responsible for ordering and maintaining office supplies for the department
• Ensures that office equipment works properly (i.e. ensuring technology in large meetings runs smoothly for presentations, meeting recordings, video conferencing, etc.)
• Coordinates repair requests with facilities/outside vendors and maintains records on all repairs and orders
• Possess an in-depth knowledge of industry players and landscape to help assist department in various projects. Such as but not limited to the following:
• Independently gathers, compiles and analyzes information from multiple sources to produce high quality reports, presentations, or other documents
• provides script coverage and gives feedback on submissions and samples
• IP and Book tracking for potential source material
• managing talent tracking grids
• taking meeting minutes and tracking action items
• Coordinating events for our team members

QUALIFICATIONS (Required & Preferred)

• Bachelor's degree
• 0-2 years of relevant work experience
• The ability to work independently, as well as function as part of a team, is required.
• Position must have the ability to work under pressure with little supervision in a fast-paced environment, be able to juggle multiple tasks simultaneously and be willing to work overtime as required.
• A professional manner for interaction with high-level contacts both internal and external is necessary. Must be able to demonstrate a strong executive presence and a positive attitude in a fast paced, enjoyable environment.
• Excellent communication, organizational and written skills are required.
• Must be extremely detail oriented and possess strong follow-up skills.
• Must be able to practice discretion and good judgment to prioritize a high volume of demands.
• Highly proficient in a Windows-based work environment: Microsoft Word, Excel and Power Point.
• Must be technical savvy across multiple devices and platforms

The base compensation for this position is $50,000 - $55,000 commensurate with experience. AMC Global Media additionally offers a comprehensive benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Paid Time Off, Paid Parental Leave and Adoption Services, among other benefit plan options, subject to eligibility requirements. AMC Global Media values the benefits achieved through in-office collaboration, but we provide our employees with the flexibility to work from home one day per week.

The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation,disability or any other characteristic protected by federal, state or local law.