Coordinator, Regulatory Compliance

Pernod Ricard USA; Fort Smith (AR); On-site; USD 41,040 - 51,300; Full time

Job summary

Pernod Ricard USA in Fort Smith, AR, is hiring a Regulatory Compliance Coordinator to prepare export documentation and ensure compliance with TTB regulations for in-bond shipments. The role involves monthly reconciliations, documentation for drawback, and supporting production and inventory records while collaborating across departments to maintain legal and financial integrity of reporting.

Qualifications include a business degree and strong MS Office and Excel skills, with excellent

Qualifications

• Undergraduate degree in Business (preferred).
• Strong MS Office skills including Word, PowerPoint, Outlook, and Teams.
• Excellent Excel with formulas and data handling.
• Strong customer service mindset and ability to collaborate across departments.
• Proven ability to meet tight deadlines in a fast-paced environment.
• Excellent decision-making, analytical, and problem-solving skills.
• Import/export experience preferred.

Responsibilities

• Prepare TTB 5100.11 forms for all in-bond bulk and case good export, and domestic shipments from the Fort Smith facility.
• Export proof of delivery to meet TTB deadlines and submit completion to Regulatory Compliance Manager by the 10th of each month.
• Monthly export TTB reconciliation.
• Provide documentation for drawback requirements related to in-bond shipments.
• Assist with managing and maintaining daily bottling production, processing, and material handling inventory records.
• Secure all backup documentation for TTB month-end reports.
• Assist in resolution of discrepancies with bottling, processing, and material handling department monthly records per TTB regulations.
• Support the Regulatory Compliance Manager and other team members by performing various tasks as needed.
• Assist in projects as needed.

Skills

MS Office proficiency

Excel skills

Customer service mindset

Communication skills

Education

Undergraduate degree in Business

Tools

MS Office

Job description

The salary range for this role, based in Fort Smith, is $41,040.00 to $51,300.00. Base salaries are determined during our interview process.

Position Summary

The Regulatory Compliance Coordinator prepares and acquires export documentation for all in‑bond domestic and export shipments under the Alcohol and Tobacco Tax and Trade Bureau (TTB) regulations to avoid assessment of tax on shipments of case goods and bulk products from the Fort Smith facility. The incumbent also submits intercompany reconciliation on import shipments monthly and provides the required documentation for drawback purposes.

Major Responsibilities / Accountabilities

• Daily preparation of the TTB 5100.11 forms for all in‑bond bulk and case good export, and domestic shipments from the Fort Smith facility.
• Export proof of delivery to meet TTB regulated deadlines and maintain accurate monthly records. Submit completion to the Regulatory Compliance Manager by the 10th of each month.
• Monthly export TTB reconciliation.
• Provide the necessary documentation for drawback requirements related to in‑bond shipments from the Fort Smith facility.
• Assist with managing and maintaining daily bottling production, processing, and material handling inventory records as directed by the Regulatory Compliance Manager.
• Secure all backup documentation for TTB month‑end reports.
• Assist in resolution of discrepancies with the bottling, processing, and material handling department monthly records according to TTB regulations.
• Support the Regulatory Compliance Manager and other team members by performing various tasks as needed.
• Assist in projects as needed.

Key Competencies & Qualifications

Education

• Undergraduate degree in Business preferred.

Experience / Qualification

• Strong working knowledge of MS Office, including Word, PowerPoint, Outlook, and Teams.
• Excellent Excel skills, including the ability to create and maintain spreadsheets and enter formulas.
• Strong and demonstrable customer service mindset and ability to work effectively across departments and levels.
• Proven ability to deliver high‑quality results to a strict timetable within a fast‑paced environment.
• Excellent decision‑making, analytical, and critical thinking skills.
• Strong organizational and problem‑solving skills.
• Proven oral and written communication skills; self‑motivated.
• Willingness to challenge to ensure legal and financial integrity of reporting is maintained.
• Import and export experience preferred.

Benefits

We offer employees great benefits and perks to support your life. For details, please visit PRUSABenefits.com.

Pernod Ricard USA is an Equal Opportunity Employer. It employs qualified individuals based solely on ability, training, and experience, and does not and will not discriminate for or against any employee or applicant for employment or promotion based upon actual or perceived race, color, religion, sex, age, disability, national origin, citizenship, marital status, sexual orientation, gender identity, genetic information, military service or any other classification protected under the law. Offers are subject to United States local terms.

Pernod Ricard USA is committed to the full inclusion of all qualified individuals. As part of this commitment, Pernod Ricard USA will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. To request reasonable accommodation during the application process, contact [e-mail].