Coordinator - Real Estate Portfolio

Davita Inc.; Dublin (OH); Hybrid; Full time

Job summary

A leading company in the restaurant industry seeks an administrative professional to support their Asset and Portfolio Management Department. This role involves maintaining lease documentation, coordinating approvals, and managing relationships with landlords and franchisees. Candidates should have strong organizational and communication skills with at least 2 years of administrative experience. The position offers flexible work arrangements with potential for growth.

Benefits

Parenting Leave

401k Match

Free EAP Sessions

Qualifications

• 2 - 4 years of executive administrative experience required.
• Ability to manage multiple resources with strong attention to detail.
• Ability to work independently under pressure.

Responsibilities

• Update and maintain lease portfolio files for accurate records management.
• Coordinate landlord and third-party approval processes for remodels.
• Assist Asset Managers with Real Estate Approval Meetings.

Skills

Interpersonal Skills

Written Communication

Oral Communication

Attention to Detail

Education

Associates Degree in Business Administration

Tools

Microsoft Office Suite

Job description

Why Wendy's

When our square shaped burgers made their first sizzle on the scene more than 50 years ago, people knew our approach wasn't like any other. Same goes for the way we support our employees. Our culture of openness, flexibility, and inclusiveness allows everybody to flourish in their own way. If you're looking for a career where you can be part of the action as we continue to grow our iconic brand - We got you!

The purpose of this position is to administer certain aspects of Asset and Portfolio Management Departments by performing entry level functions as a needed. Coordinate and maintain certain aspects of the Asset and Portfolio Management Department, including but not limited to Real Estate Approval Meeting ("REAC"), Real Estate Tracking Documents, Invoicing, Document Signature Requests and Mail Distribution and Landlord Approvals & Correspondence. Maintain excellent long-term relationships with external clients such as landlords and franchisees as well as internal clients such as Accounting, Fixed Assets, RE Tax, Real Estate, Legal, Construction, Operations, Facilities and Risk.

This role requires a schedule of 4 days onsite and 1 day remote.

Responsibilities

• Update and maintain new and existing physical and electronic lease portfolio files to ensure safe keeping of original documentation as required for accurate and complete records management. Maintain an active and current records management system by creating new files and updating existing files within required time frames to allow for timely retrieval and routing of required files to constituent groups in Legal, Franchise and other departments, as well as in response to Landlords, Franchisees, their counsel, advisors and lenders. Assist and coordinate the process for the timely execution of all portfolio-related documentation for all types of transactions. Route all documents through docusign and track completion. Review and distribute department mail. Assist with obtaining certificates of insurance from franchisees.

• Manage the Landlord and 3rd party approval process for all remodels & other approvals as needed through:

  • Coordinating with RE, Legal, & Engineering on Landlord and 3rd party approvals for remodels, rebuilds, signage, and other projects requiring landlord or 3rd party approvals.
  • Review lease abstract to determine if Wendy's is in the lease chain & update systems as necessary. * Searching for accurate mailing addresses, providing legal notices, and monitoring all follow-up and receipt of approvals. *
  • Make sure all necessary LOAs and permits are signed as requested.
• Make sure all necessary LOAs and permits are signed as requested.
• Maintain Surplus Real Estate Tracker and manage surplus site maintenance and invoicing. Managing the surplus invoice and supplier maintenance process from bid request through payment approval via Wendy's maintenance system. Manage all third-party vendor invoices that Asset Management utilizes. Setup of cost centers for pending surplus properties.

• Assist Asset Managers with REAC related items including:

  • Coordinate with Asset Managers to prepare agenda and packages for Real Estate Approval Meetings.
  • Setup and Prepare folders and real estate forms for all REAC meetings, accurately communicating financial and other critical lease information essential to Wendy's securing the ability to continue most economically operating at each location.
  • Maintain REAC Tracker to give Asset Management an accurate account of all upcoming and approved renewals, amendments, etc. that were presented and approved in the REAC meetings throughout the year.
  • Work with Asset Managers to prepare quarterly bulk renewal list for review/approval.
  • Provide assistance during REAC meetings by navigating through the Agenda.
  • Assist in preparation of presentations for surplus, purchases and other special approvals.
• Real Estate Team Reporting: Maintain team's scorecard by reaching out to portfolio managers to obtain their monthly numbers, track all amendments, assignments, renewals, right of first refusals, and purchase options to show monthly goals and financials accomplished by the team.

What we expect from you

• Education: Associates Degree Additional education information (major, etc.): Business Administration
• Minimum 2 - 4 years of increasingly responsible executive administrative experience or equivalent combination of education and experience
• Strong interpersonal skills, excellent written and oral communications skills
• Possess excellent proficiencies of Microsoft Office Suite Software, including Outlook and Excel.
• Success managing input from multiple resources with strong attention to details
• Ability to work independently with minimal direction by understanding priorities; able to work under pressure in a fast-paced environment.

"Wendy's was built on the premise, "Quality is our Recipe," which remains the guidepost of the Wendy's system. Today, Wendy's and its franchisees employ hundreds of thousands of people across more than 7,000 restaurants worldwide with a vision of becoming the world's most thriving and beloved restaurant brand.

The base pay range for this position is listed below. The base pay actually offered will take into account internal equity and budget for the open position and also may vary depending on the candidate's job-related knowledge, skills, and experience, among other relevant factors. This range does not include an estimated value for any benefits, bonus, or other incentives that may be applicable based on position. * The target annual bonus for this role is XX% of annualized base salary, based on actual company and personal performance.

Our square burgers make us different and so do our benefits! Our restaurant support roles are eligible for a wide array of benefits, including things such as parental leave, free EAP sessions, company 401k match and other great offerings. For more details about our benefits, including an overview of eligibility and terms for certain benefits, please visit our benefits website,www.wendysbenefits.com.*

*NOTE: Wendy's benefits, bonus, and other incentives are governed by the applicable legal plans and policies and, where appropriate, may be subject to Board approval an individual award agreement terms. Those documents supersede all other information regarding Wendy's benefits, bonus, and other incentives. Wendy's retains the right to amend or terminate its plans and policies at its sole discretion, in accordance with applicable plans, policies and laws."

#LI-ONSITE

Education: Associates Degree

Travel: 5%

Pay: $19.71/Hr - $32.69/Hr

Wendy's is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job.

Education: Associate's Degree

Travel: 5%

Wendy's is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job.

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