Administrative Assistant

FirstService Residential

Gilbert (AZ)

On-site

USD 22,730 - 32,373

Full time

14 days+

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Benefits offered by this job

Medical, dental, vision

401(k) with company match

Paid vacation and sick time

Company paid life insurance

Job summary

A leading property management company in Gilbert, AZ is seeking an Administrative Assistant to provide essential support to management and assist homeowners. The ideal candidate will have strong organizational and communication skills and a minimum of 2 years of office experience. This full-time role offers competitive compensation and benefits, fostering a positive and inclusive workplace culture.

Qualifications

Exceptional interpersonal skills resulting in strong working relationships.
Strong organizational skills.
Outstanding communication skills with the ability to diffuse tense situations.

Responsibilities

Perform general administrative tasks (service requests, architectural requests).
Assist homeowners on a daily basis in an onsite office setting.
Foster positive relationships with residents, vendors, and staff.

Skills

Interpersonal skills

Organizational skills

Communication skills

Decision-making skills

MS Office proficiency

Education

2+ Years of office experience

Job description

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Description

Job Overview: Provide support to the General & Assistant General Manager by assisting homeowners and performing other administrative duties to ensure we deliver exceptional services and solutions that enhance the value of the property and the lifestyle of the residents. Compensation: $20+ per hour FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future. Your Responsibilities:

Perform general administrative tasks (service requests, architectural requests)
Assist homeowners on a daily basis in an onsite office setting including in person, email and phone calls regarding all association business including registrations, permits, exterior modifications, compliance and general inquiries
Foster positive relationships with residents, vendors, and staff, promoting a sense of community and teamwork
General clerical task such as data entry, scanning, uploading documents, and notating accounts
Be knowledgeable of governing documents, rules and regulations
Assist with meeting preparation (including meeting packets, setup of tables, chairs,etc.)
Occasionally, attend board/committee meetings as needed and provide general support to the management team
Assist in organizing, planning and execution of community events including networking with businesses within the community
Assist with room rental contracts for private use of the community center including walkthroughs, collection of monies/documents, etc.

Skills and Qualifications:

Willingness to ride/drive in a boat with a team member for lake front inspections
Exceptional interpersonal skills resulting in strong working relationships
Strong organizational skills
Outstanding communication skills with the ability to diffuse tense situations
Able to work collaboratively and cooperatively
Superb judgment and decision-making skills
Able to prioritize and adjust to incoming demands
Proficient with MS Office suite

Education and Experience:

2+ Years of office experience required
Property management experience a plus

Physical Requirements:

Sit or stand for extended periods of time in an office environment
Able to safely lift, carry, and move up to 30 pounds
Ride/Drive in boat for lakefront inspections.

Work Location: The Islands, 825 S Islands Drive West Gilbert, AZ 85233 Work Hours: Monday – Friday, 8 hours per day Travel Requirements: Some local travel required with the use of a personal vehicle What We Offer:

11 company paid holidays
Paid volunteer time
Paid sick and vacation time
Medical, dental, vision
HSA and FSA
Company paid life insurance and Employee Assistance Plan
Supplemental life, disability, accident, critical illness, hospital indemnity
Identity theft, legal services
Pet insurance
401(k) with company match

About Us: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company and culture, visithttps://www.fsresidential.com/arizona/ Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

Seniority level