Coordinator, Project Interchange

Global Jewish Advocacy; Washington, Northern (District of Columbia, KY); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, vision, and dental plans

Flexible Spending Account options

Paid Time Off (PTO)

Paid Holidays

403(b) participation

Job summary

American Jewish Committee (AJC) is seeking an administrative professional to provide essential support to the Project Interchange department. The role involves coordinating events, managing calendars, and assisting with research projects.

You will work with diverse stakeholders and help ensure smooth operations across multiple priorities. The position requires at least 1 year of administrative experience, excellent communication, and strong organizational skills.

Qualifications

• Minimum of 1 year of experience in an administrative role or similar.
• Excellent written and spoken communication skills.
• Strong organizational and project management abilities with attention to deadlines.

Responsibilities

• Support the execution of department strategy and goals through a range of administrative tasks.
• Coordinate logistics and communications for events, meetings, trainings, and missions.
• Assist with research planning and implementation.
• Maintain calendars and schedule meetings.
• Arrange travel plans, itineraries, and agendas.
• Update CRM and maintain department documentation and contacts.
• Prepare and disseminate group mailings and communications.
• Draft correspondence, documents, spreadsheets, and other materials.

Skills

Communication

Organization

Project management

Attention to detail

Multitasking

Collaboration

Tools

Microsoft Office

Google Suite

Zoom

Job description

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.

With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there - empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.

The challenges we face are global. AJC is leading the global response. Join us.

Your Department

Project Interchange (PI) serves as a strategic tool for all AJC institutes, departments and offices. PI develops and implements customized delegations in Israel for current and emerging U.S. and international leaders. These educational experiences advance understanding of Israel and build strong relationships with key global changemakers, advancing AJC's long term objectives and advocacy goals.

Your Impact

This position makes an impact at AJC by providing effective execution of tasks and providing essential support to the success of the team/department; may lead small projects. Works with regular oversight to solve routine problems and make routine decisions.

Incumbents provide essential administrative support to the their department, enabling their team to function effectively and efficiently. Coordinators are responsible for completing a variety of administrative, communications, and event coordination-tasks, while assisting with projects and initiatives aligned with AJC's priorities.

Your Role

• Support the execution of the department's strategy, goals, objectives, and action plans by completing a variety of administrative tasks
• Coordinate logistics and communications for events, meetings, trainings, missions, and other projects
• Assist with the planning and implementation of research projects
• Maintain calendars and schedule meetings
• Arrange complex and detailed travel plans, itineraries, and agendas
• Enter updates and edits into AJC's CRM DB
• Maintain inventory of office and event supplies
• Take notes at meetings with internal and external stakeholders
• Organize and maintain department documentation files
• Maintain the department's contacts and mailing lists
• Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions, contracts)
• Respond timely to inquiries and requests from internal and external stakeholders
• Prepare and disseminate group mailings
• Draft correspondence, documents, spreadsheets, and other communication materials

Supervisory Role

Education, Training, and Experience

• Minimum of 1 year of experience and intermediate job skills and knowledge

Knowledge, Skills, and Abilities

• Passion for the mission, goals, and objectives of AJC
• Commitment to AJC's core values: respect, accountability, integrity, innovation, and collaboration
• Demonstrates professionalism and high standards of conduct
• Ability to work collaboratively with individuals from diverse backgrounds
• Excellent communication skills (written, verbal, and listening)
• Strong organization and project management skills, including the ability to set priorities and meet deadlines
• Excellent attention to detail and follow-through
• Capacity to multitask and work in a fast-paced and changing environment
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
• Ability to work evenings and weekends, when necessary.

Physical Demands

• Remaining in a stationary position, often sitting or standing for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Communicating with others to exchange information
• Moving about to accomplish tasks or moving from one worksite to another

Disclaimers

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation

The salary for this position is $50,000 to $55,000 depending on relevant experience and location.

• Regular Full-time employee benefits:
• Medical, vision, and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
• 403(b) participation, after one year of employment

*After applicable waiting or probationary periods have been met