Coordinator, Events

Museum Associates; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

The Los Angeles County Museum of Art (LACMA) seeks a Coordinator, Events (Temporary, Full-Time) to assist in planning, organizing, and executing various development events, galas, and facility rentals in Los Angeles. You will support day‑of execution, guest management, and on-site logistics while coordinating with multiple departments.

Qualifications include a bachelor’s degree and at least 1 year in event planning or related fields, with strong organizational and communication skills and a

Qualifications

• Bachelor’s degree required.
• Minimum 1 year of experience in event planning, hospitality, nonprofit or cultural institution, project management or similar.
• Proficient in Microsoft Office and Google Workspace.
• Excellent organizational and communication skills with a solution‑oriented mindset, creativity, and initiative.
• Ability to work evenings, weekends, and occasional holidays; lift up to 25 pounds.

Responsibilities

• Support Event Leadership with administrative needs (notes, vendor payments, contracts, scheduling, budgets).
• Manage event documentation and run of show in shared drives for accessibility.
• Maintain inventory of event supplies, signage, and materials.
• Coordinate event dates with departments to align with master calendar and avoid conflicts.
• Support on-site venue setup, breakdown, and coordination with Facilities, AV, IT, Security, and Valet.

Skills

Organizational skills

Communication skills

Flexibility

Initiative

Education

Bachelor’s degree in Communications, Marketing, Public Relations, Project Management, Art History, or related field

Tools

Microsoft Office

Google Workspace

Job description

Coordinator, Events (Temporary, Full-Time)

Events

Reporting to the Senior Director of Events, the Events Coordinator is responsible for supporting this position in the planning, organization, and execution of Development Department projects across Fundraising Groups, Facility Rentals, Galas, and various events.

Responsibilities:

Administrative Support

Assists Event Leadership with administrative needs, including note-taking, vendor payments, contract management, scheduling, expense reconciliation, invoice processing, and budget tracking.

Manages event documentation (e.g., photography assets, run of show, post-event files) in shared drives, ensuring they are updated and easily accessible.

Maintains team inventory of event supplies, signage, and materials.

Coordinates event dates across departments to align with LACMA's master calendar and avoid scheduling conflicts.

Performs special projects and additional duties as needed to support departmental objectives.

Pre-Event Logistics and Onsite Support

Supports museum events and galas under the guidance of senior team members, including coordination of schedules, logistics, day of execution and vendors. Coordinates small scale events under manager supervision, as needed.

Maintains key documents (run of show, budgets, event flows) for manager review and team distribution.

Assists with on-site venue preparation, setup/break-down, and coordinates with internal departments (Facilities, AV, IT, Security, Valet) to secure resources.

Maintains internal work orders and vendor relationships (e.g. rentals, catering).

Provides hands-on support during events (e.g., check-in, wayfinding, troubleshooting) to guarantee smooth operations.

Guest Management and Communications

Compiles guest lists, deploys invitations, and tracks RSVPs, ensuring a seamless guest experience.

Coordinates invitation development, production, and distribution (print and digital), meeting all deadlines.

Maintains proficiency in digital invitation tools (e.g., Paperless Post, Wordfly) and serves as a liaison for guests, donors, and institutional partners.

Creates and executes a guest communication plan that is tailored to each event.

Performs other duties or special projects as assigned.

The expected hourly rate for this Los Angeles, CA-based position is $25.00, subject to change.

Qualifications:

Bachelor’s degree in Communications, Marketing, Public Relations, Project Management, Art History, or related field.

Minimum 1 year of experience in event planning, hospitality, nonprofit or cultural institution, project management or a similar role.

Proficient in Microsoft Office and Google Workspace (Docs, Slides, Sheets, Forms).

Excellent organizational and communication skills, with a solution-oriented mindset, creativity, and a demonstrated ability to take initiative.

Ability to work evenings, weekends, and occasional holidays for scheduled events.

Ability to lift up to 25 pounds and assist with event setup when needed.

This temporary position has a projected end date ofDecember 2026.