Coordinator, Professional Affairs

Terumo Neuro; Los Angeles, Northern (CA, KY); Hybrid; USD 31,000 - 40,000; Full time

Job summary

Terumo Neuro is seeking an organized administrative and operations specialist to support PACE program management in the Los Angeles area. You will handle contracts, travel, reimbursements, and event logistics, coordinating with healthcare professionals and cross-functional teams.

Your work ensures compliant processes, accurate records, and timely communications across departments. You will also support the preparation of training materials, organize webinars, and assist with procurement of

Qualifications

• Experience providing administrative and operational support in a healthcare or program setting.
• Ability to manage contracts, travel arrangements, and payments for proctor services.
• Experience organizing training events, webinars, and physician travel.

Responsibilities

• Provide administrative and operational support to the PACE team.
• Manage submission, tracking, and processing of proctor or healthcare professional contracts, travel arrangements and payments for proctor related services.
• Manage Ringi (Project Approval Process) generation to facilitate creation of routing for comments/approvals, including check requests and invoices.
• Complete submission and facilitate processing of forms to legal, finance, and other departments.
• Complete and track payment initiation for ongoing proctor support.
• Support expense report generation, submission, and reimbursement.
• Organize physician related travel for training and other educational programs.
• Organize webinars, conference calls, team calendars, meetings, databases, and travel itineraries.
• Assist with organization and distribution of training materials for events and proctored cases.
• Manage flow models equipment and inventory for the PACE team.
• Support organization and purchase of new vascular models for training and case support.
• Reformat PowerPoint presentations into new templates and adjust slides; communicate presentations with stakeholders.
• Facilitate training requirement compliance for the PACE team.
• Route PACE related documents for internal approval.
• Maintain physician training documentation and training modules.
• Prepare surveys and reports from programs.
• Comply with applicable laws and regulations, QA processes and ethics.

Skills

Administrative support

Operations coordination

Vendor management

Tools

PowerPoint

Job description

Provide technical, clinical, educational, administrative and operational support to the management of various PACE programs (which may include, but is not limited to KOLS's, physical training, proctor programs, etc.). Establish relationships and work effectively with healthcare professionals, vendors, global sales and distribution teams, and cross-functional department representatives.

Job duties:

• Provide administrative and operational support to the PACE team.
• Manage submission, tracking, and processing of proctor or healthcare professional contracts, to include engagement activities, travel arrangements and payments for proctor related services and other proctor programs.
• Manage Ringi (Project Approval Process) generation as needed by PACE team to facilitate creation of and routing for comments/approvals, including check requests, invoices, and other financial documentation.
• Complete submission and facilitate processing of forms to legal, finance, and other departments.
• Complete and track payment initiation for on-going proctor support, as required..
• Support expense report generation, submission, and reimbursement.
• Organize and communicate physician related travel for support of training, and other educational programs.
• Organize periodic webinars, conference calls, team calendars, meetings, databases, travel itineraries, and visa coordination as needed.
• Assist with organization and distribution of materials for training events, proctored cases.
• Manage flow models equipment and inventory for the PACE team.
• Support the organization and purchase of new vascular models for internal training or physician training and case support.
• Reformat PowerPoint presentations into new templates and adjust slides as requested; communicate presentations with key stakeholders.
• Facilitate training requirement compliance for the PACE team.
• Route PACE related documents for internal approval.
• Maintain physician training documentation and training modules.
• Prepare surveys and reports from programs.
• Comply with applicable Laws and Regulations, adhere to Quality Management Systems processes and requirements as well as demonstrate Ethics and Integrity in all matters and at all levels throughout the organization.
• Perform other duties and responsibilities as assigned.

Job ID 14319BR

Salary Range:

$22.39/Hour - $29.39/Hour (Compensation could be higher/lower based on experience, education and skill sets)