Coordinator, Professional Affairs

Terumo Neuro; Aliso Viejo (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Terumo Neuro is seeking an organized Coordinator, Professional Affairs to provide administrative, clinical, educational and operational support for PACE programs. You will manage contracts, payments, travel, webinars, and training logistics, coordinating with healthcare professionals, vendors, and cross-functional teams.

The role requires a Bachelor’s degree or equivalent plus 1–3 years of administrative experience, strong MS Office skills, and exceptional attention to detail.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1 to 3 years of administrative office support experience.
• Excellent organizational and project coordination ability with acute attention to detail.
• Proven track record of providing successful administrative support and interpersonal competence.
• Creative problem solving.
• Excellent interpersonal, written, and verbal communication skills.
• Extremely reliable and dependable.
• Strong proficiency with MS Office Word, Excel, Outlook, PowerPoint, and Teams.

Responsibilities

• Provide administrative and operational support to the PACE team.
• Manage submission, tracking, and processing of proctor or healthcare professional contracts, to include engagement activities and travel arrangements.
• Manage Ringi (Project Approval Process) generation to facilitate approvals, including check requests, invoices, and other financial documentation.
• Complete submission and facilitate processing of forms to legal, finance, and other departments.
• Complete and track payment initiation for on-going proctor support, as required.
• Support expense report generation, submission, and reimbursement.
• Organize physician related travel for support of training and other educational programs.
• Organize periodic webinars, conference calls, team calendars, meetings, databases, travel itineraries, and visa coordination as needed.
• Assist with organization and distribution of materials for training events, proctored cases.
• Manage flow models equipment and inventory for the PACE team.
• Support organization and purchase of new vascular models for internal training or physician training and case support.
• Reformat PowerPoint presentations into new templates and adjust slides as requested; communicate presentations with key stakeholders.
• Facilitate training requirement compliance for the PACE team.
• Route PACE related documents for internal approval.
• Maintain physician training documentation and training modules.
• Prepare surveys and reports from programs.

Skills

Organizational skills

Project coordination

Interpersonal skills

Communication skills

Reliability

Education

Bachelor's degree or equivalent

Tools

MS Office suite (Word, Excel, Outlook, PowerPoint, Teams)

Job description

14319BR

Job Description

Provide technical, clinical, educational, administrative and operational support to the management of various PACE programs (which may include, but is not limited to KOLS's, physical training, proctor programs, etc.). Establish relationships and work effectively with healthcare professionals, vendors, global sales and distribution teams, and cross-functional department representatives. Job duties:

• Provide administrative and operational support to the PACE team.
• Manage submission, tracking, and processing of proctor or healthcare professional contracts, to include engagement activities, travel arrangements and payments for proctor related services and other proctor programs.
• Manage Ringi (Project Approval Process) generation as needed by PACE team to facilitate creation of and routing for comments/approvals, including check requests, invoices, and other financial documentation.
• Complete submission and facilitate processing of forms to legal, finance, and other departments.
• Complete and track payment initiation for on-going proctor support, as required..
• Support expense report generation, submission, and reimbursement.
• Organize and communicate physician related travel for support of training, and other educational programs.
• Organize periodic webinars, conference calls, team calendars, meetings, databases, travel itineraries, and visa coordination as needed.
• Assist with organization and distribution of materials for training events, proctored cases.
• Manage flow models equipment and inventory for the PACE team.
• Support the organization and purchase of new vascular models for internal training or physician training and case support.
• Reformat PowerPoint presentations into new templates and adjust slides as requested; communicate presentations with key stakeholders.
• Facilitate training requirement compliance for the PACE team.
• Route PACE related documents for internal approval.
• Maintain physician training documentation and training modules.
• Prepare surveys and reports from programs.
• Comply with applicable Laws and Regulations, adhere to Quality Management Systems processes and requirements as well as demonstrate Ethics and Integrity in all matters and at all levels throughout the organization.
• Perform other duties and responsibilities as assigned.

Qualifications

1. Bachelor’s degree or equivalent combination of education and experience.
2. One (1) to three (3) years of administrative office support experience.
3. Excellent organizational and project coordination ability with acute attention to detail is essential.
4. Proven track record of providing successful administrative support and interpersonal competence.
5. Creative problem solving.
6. Excellent interpersonal, written, and verbal communication skills.
7. Extremely reliable and dependable.
8. Strong proficiency with MS Office Word, Excel, Outlook, PowerPoint, and Teams.

Desired Qualifications

1. Experience working in medical device industry.
2. Professional talent to accommodate the needs of multiple associates with various work styles.
3. Ability to work independently and manage multiple priorities effectively.
4. Excellent interpersonal skills.
5. Ability to maintain strict confidentiality.
6. Knowledge of Adobe and related graphics programs is preferred.

EEO

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Fair Chance Ordinance

If you are applying to perform work for Terumo Neuro in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Terumo Neuro reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

Terumo Neuro will consider for employment qualified job applicants with arrest or conviction records in accordance with the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance.

Posting Country

US - United States

Title

Coordinator, Professional Affairs

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.