Coordinator, Production & Live Events

Jobless; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Men in Blazers is a U.S. soccer media network seeking a Coordinator, Production & Live Events to support logistics for live shows from kickoff to delivery.

You will maintain run-of-show documents, vet venues, source venues/vendors/hotels, and work with design for signage. The role covers VIP check-in, on-site meals, and post-show reporting across domestic travel.

Qualifications

• 3+ years of experience in a live event and technical production environment.
• Strong attention to detail and highly organized in fast-paced settings.
• Ability to make quick priority decisions in pre-production and on-site.
• Excellent written and verbal communication.
• Experience with event tools like SocialTables, Adobe Creative Suite, and Tagboard.
• Willingness to travel domestically, with potential for international travel.
• Self-starter who takes initiative.
• Passion for soccer is a plus.

Responsibilities

• Play a supporting role in coordination and logistics for all Men in Blazers Media Network live shows from kickoff through final delivery.
• Maintain high level documents in the live events Google Drive folders; including run of shows, event guides, workback calendars, and tech books to adhere to best practices.
• Vet initial venue technical capabilities, and communicate both technical production updates as well as logistics to the venue production team.
• Kickstart research for all initial event needs including venues, vendors, and hotels.
• Work closely with the design team to ensure all graphics adhere to the needs of our signage requirements.
• Oversee the VIP check in process, act as the point of contact for vendors and coordinate all on-site meals for the crew while on-site.
• Provide accurate post-show reporting for ticket sales and attendee records along with the creation of any/all post-mortem documents.
• Coordinate logistics for any freelance technical crew members including hotel and flight bookings
• Work closely with the Live Events team to communicate any/all changes or updates to the larger Men in Blazers group or external partners
• Maintain clear communications with the Partnerships team to ensure all requested deliverables are achievable.
• Support budget tracking, purchase orders, invoices, and other administrative production needs
• Add live event dates to all main MiB production calendars (Google Sheet, Google Calendar) to ensure they reflect all scheduled events.
• Manage Google Calendar invites for all live production events, pre- and post-production calls ensuring they are sent out immediately upon confirmation and include appropriate parties (internal and external) and appropriate links.

Skills

Communication skills

Attention to detail

Organized

Pre-production planning

Travel flexibility

Self-starter

Tools

SocialTables

Adobe Creative Suite

Tagboard

Job description

Men in Blazers is the No. 1 Soccer Media Network in the U.S. With a wide reach and a diverse, vocal fan base, we engage with teams, players, celebrity fans, and brands we love, to share our passion for soccer across the nation. Using humor, emotion, intelligence, and to-the-minute pop cultural aptitude, we provide fans with unique content that breaks down the biggest stories in the game in ways that are authentic, meaningful, and compulsively entertaining.

Coordinator, Production & Live Events

Location: NY/East Coast, United States, Remote

What you'll do:

• Play a supporting role in coordination and logistics for all Men in Blazers Media Network live shows from kickoff through final delivery.
• Maintain high level documents in the live events Google Drive folders; including run of shows, event guides, workback calendars, and tech books to adhere to best practices.
• Vet initial venue technical capabilities, and communicate both technical production updates as well as logistics to the venue production team.
• Kickstart research for all initial event needs including venues, vendors, and hotels.
• Work closely with the design team to ensure all graphics adhere to the needs of our signage requirements.
• Oversee the VIP check in process, act as the point of contact for vendors and coordinate all on-site meals for the crew while on-site.
• Provide accurate post-show reporting for ticket sales and attendee records along with the creation of any/all post-mortem documents.
• Coordinate logistics for any freelance technical crew members including hotel and flight bookings
• Work closely with the Live Events team to communicate any/all changes or updates to the larger Men in Blazers group or external partners
• Maintain clear communications with the Partnerships team to ensure all requested deliverables are achievable.
• Support budget tracking, purchase orders, invoices, and other administrative production needs
• Add live event dates to all main MiB production calendars (Google Sheet, Google Calendar) to ensure they reflect all scheduled events.
• Manage Google Calendar invites for all live production events, pre- and post-production calls ensuring they are sent out immediately upon confirmation and include appropriate parties (internal and external) and appropriate links.

What you need:

• 3+ years of experience in a live event and technical production environment, ideally at a media company.
• A strong attention to detail and highly organized while operating in a fast paced environment.
• Ability to make quick priority decisions in pre-production, as well as while on site.
• Great communication skills, both written and verbal.
• Knowledge of event and production tools (SocialTables, Adobe Creative Suite, Tagboard)
• Ability to maintain a professional and personable on-site presence at all events.
• Ability to travel domestically with potential for some international travel.
• Someone who is a self starter, flexible, and takes the initiative to quickly complete tasks.
• A passion for the game of Soccer is a plus.
  

Men In Blazers LLC is an equal opportunity employer.