Coordinator, Production Administration

Sony Pictures Entertainment; Culver City (CA); On-site; USD 42,278 - 54,098; Full time

Job summary

Sony Pictures Entertainment in Culver City is seeking a Coordinator to the President of Production Administration to provide high-level executive and production support. You will manage the President's calendar, screen calls, coordinate travel, and ensure smooth information flow across multiple feature productions.

The role requires discretion, superb organizational skills, and the ability to stay composed in a fast-paced studio environment while collaborating with production teams, crews, and

Qualifications

• 2+ years of relevant experience in feature film production, production administration, or executive support within a studio environment.
• Bachelor's degree required.
• Understanding of feature film production workflows and studio production administration.
• Ability to exercise discretion and handle confidential information with professionalism.
• Strong organizational skills with the ability to manage, and anticipate, multiple priorities simultaneously.

Responsibilities

• Manage high-volume phone activity, including screening and rolling calls, monitoring messages, maintaining call logs, and prioritizing callbacks.
• Maintain the President's complex calendar, coordinate meetings and travel, and align executive scheduling with shifting production priorities.
• Support multiple feature films across various stages of production, often spanning separate time zones and overlapping deadlines.
• Serve as a central point of coordination between the President, productions, and internal or external stakeholders to ensure timely communication and follow-through.
• Track, organize, and distribute scripts, budgets, schedules, one-liners, day-out-of-days, call sheets, production reports, and related materials.
• Monitor production reporting and help ensure adherence to studio policies, procedures, and reporting expectations, escalating issues when appropriate.
• Research key crew, talent, filming locations, and tax incentive opportunities to support project planning and executive decision-making.
• Maintain production-related databases and platforms and prepare script breakdowns and scheduling materials in support of budgeting and production planning.

Skills

Executive support

Discretion

Organizational skills

Communication skills

Calendar management

Travel coordination

Deadline management

Education

Bachelor's degree

Tools

FileMaker

Microsoft Excel

Microsoft Word

Apple Calendar/iCal

Movie Magic Scheduling

Movie Magic Budgeting

Scenechronize

ChatGPT

Job description

Position Summary

The Coordinator to the President of Production Administration provides high-level executive and production support. The role oversees executive communications, scheduling, travel, and production information flow across multiple feature films. Success in this position requires production knowledge, discretion, anticipation, sound judgment, and the ability to stay calm and organized in a fast-paced studio environment.

Responsibilities

• Manage high-volume phone activity, including screening and rolling calls, monitoring messages, maintaining call logs, and prioritizing callbacks.
• Maintain the President's complex calendar, coordinate meetings and travel, and align executive scheduling with shifting production priorities.
• Support multiple feature films across various stages of production, often spanning separate time zones and overlapping deadlines.
• Serve as a central point of coordination between the President, productions, and internal or external stakeholders to ensure timely communication and follow-through.
• Track, organize, and distribute scripts, budgets, schedules, one-liners, day-out-of-days, call sheets, production reports, and related materials.
• Monitor production reporting and help ensure adherence to studio policies, procedures, and reporting expectations, escalating issues when appropriate.
• Research key crew, talent, filming locations, and tax incentive opportunities to support project planning and executive decision-making.
• Maintain production-related databases and platforms and prepare script breakdowns and scheduling materials in support of budgeting and production planning.

Required Qualifications

• 2+ years of relevant experience in feature film production, production administration, or executive support within a studio environment.
• Bachelor's degree required.
• Understanding of feature film production workflows and studio production administration.
• Ability to exercise discretion and handle confidential information with professionalism.
• Strong organizational skills with the ability to manage, and anticipate, multiple priorities simultaneously.
• Ability to remain calm, responsive, and accurate under pressure in a deadline-driven environment.
• Strong written and verbal communication skills, sound judgment, and follow-through.
• Experience coordinating complex executive scheduling and travel arrangements.

Preferred Qualifications

• Experience supporting a senior studio or production executive or in a production office.
• Proficiency with FileMaker, Microsoft Excel, Microsoft Word, Apple Calendar/iCal, Movie Magic Scheduling, Movie Magic Budgeting, and Scenechronize.
• Proficiency in ChatGPT and similar models

The anticipated base salary for this position is $30.69/hour to $39.27/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at [e-mail].