Coordinator, Business Affairs Administration

Sony Pictures Entertainment; Culver City (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Airtable experience a plus

Job summary

Sony Pictures Entertainment is seeking a Coordinator to support the VP of Business Affairs Administration in domestic television. The role interfaces with creative, business affairs, legal, payroll, accounts payable, finance, IT, talent agents, and outside attorneys.

The Coordinator will manage payments, invoices, calendars, meeting logistics, and departmental communications. Strong organization, attention to detail, and the ability to meet deadlines are essential in a fast-paced environment.

Qualifications

• 2-3 years of entertainment or agency experience.
• Excellent verbal and written communication skills (professional and friendly).
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint.

Responsibilities

• Coordinate and process payments for television projects in development.
• Review, track, and process invoices and payment documentation.
• Enter and maintain payment information across internal platforms/databases.
• Track internal payment approvals and follow up to ensure timely completion.
• Communicate with talent agents, outside attorneys, business managers, vendors, and staff re payment status.

Skills

Verbal communication

Written communication

Microsoft Office

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Airtable

Job description

The Coordinator supports the VP of Business Affairs Admin in domestic television. In this role, the coordinator interfaces and coordinates with creative, business affairs, legal, payroll, accounts payable, finance, IT, talent agents, outside attorneys, and business managers.

Responsibilities

• Coordinate and process payments associated with television projects in development.
• Review, track, and process invoices and other payment documentation.
• Enter and maintain payment information accurately across multiple internal platforms and databases.
• Track internal payment approvals and follow up with the appropriate parties to ensure timely completion.
• Communicate with talent agents, outside attorneys, business managers, vendors, and internal staff regarding payment requirements and status.
• Identify missing or incomplete payment documentation and coordinate with the appropriate parties to resolve outstanding issues.
• Provide organizational and administrative support to the Vice President of Business Affairs Administration.
• Manage calendars, schedule meetings and appointments, and coordinate meeting logistics.
• Arrange conference rooms, technology support, supplies, materials, and room setup for meetings.
• Draft, proofread, format, and distribute correspondence and other departmental communications.
• Perform general administrative duties, including processing mail, copying, scanning, filing, and maintaining electronic records.
• Update and maintain departmental databases, organizational charts, contact lists, and distribution lists.
• Assist with special projects and other departmental priorities as assigned.

Requirements

• 2-3 years of entertainment or agency experience
• Ability to absorb new information quickly
• Excellent verbal (professional and friendly demeanor) and written (spelling, punctuation, grammar) communication skills.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint
• Exceptional organizational and interpersonal skills
• Strong Analytical Skills
• High Attention to Detail
• Ability to work in a High Volume Fast Paced Environment
• Must be able to meet deadlines
• Must have a no task is to small attitude
• Bonus: Airtable experience is a plus

The anticipated base salary for this position is $29.23/hour to $36.54/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.