Coordinator, Philanthropy

Food Bank For NYC; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health benefits

403(b) retirement plan

Generous PTO

Parental Leave

FSAs & commuter accounts

Learning & development

Job summary

Food Bank for New York City is seeking a Coordinator, Philanthropy to provide administrative support to the Vice President, Philanthropy and the fundraising team, focusing on building donor relationships to sustain and increase philanthropic investment.

The role is hybrid with on-site requirements at the Community Kitchen in Harlem and/or the warehouse in the Bronx; some evening and weekend work is required for special events and donor site visits.

Qualifications

• Bachelor’s degree or relevant work experience.
• Minimum of one year of administrative experience in a fast-paced environment.
• Non-profit development experience preferred.
• Strong written and verbal communication skills.

Responsibilities

• Provide primary administrative support for the VP, Philanthropy and donors.
• Assist with donor-facing work, including reminders, materials, and draft communications.
• Coordinate internal and external meetings and manage move management steps.
• Archive conversations, notes and decisions for timely outcomes.
• Coordinate administrative aspects of team events and donor activities.
• Develop workflow and event planning documents for initiatives.
• Represent the organization accurately with donors and volunteers at events.

Skills

Donor relations

Administrative support

Communication skills

Relationship building

Event coordination

Microsoft Office

Raiser's Edge NXT

Education

Bachelor’s degree or relevant work experience

Tools

Raiser's Edge NXT

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Overview

Food Bank For New York City prioritizes people. The organization works to empower every New Yorker to achieve food security for good. The position described is for a Coordinator, Philanthropy who provides administrative support to the Vice President, Philanthropy and the broader fundraising team, focusing on building and maintaining relationships with donors to sustain and increase their philanthropic investment.

The position is hybrid with on-site requirements at the Community Kitchen in Harlem and/or the warehouse in the Bronx as needed. Some evening and weekend work is required for special events and donor site visits.

Responsibilities

• Provide primary administrative support for the Vice President, Philanthropy, supporting relationships with high-capacity prospects, donors and board of directors
• Assist the Vice President and the philanthropy team in creating and executing donor-facing work, including reminders, materials, and draft communications; assist with briefings, prospect research, appointment scheduling, and call reports
• Provide general administrative support to the team, including taking and sharing meeting notes, coordinating internal and external meetings, managing small direct mail initiatives, and supporting cultivation and stewardship outreach to donors
• Help manage and track workflow by archiving conversations, notes, and decisions and revisiting documents to ensure timely outcomes
• Coordinate all administrative aspects of team events, Women’s Council, Junior Board meetings and other fundraising activities
• Create detailed workflow and events planning documents for team initiatives
• Represent Food Bank accurately when speaking with donors, volunteers, and colleagues at events and organization-wide activities
• Contribute to organizational culture with integrity, a solutions-oriented approach, and workflow adjustments to support the mission
• Assist with donor data management in Raiser's Edge NXT and related tools (e.g., InstantCheckmate, iWave) to retrieve information and update moves management steps
• Conduct initial research and prepare briefings for principal and major gift level prospects to enhance strategy and donor experiences
• Monitor and respond to donor inquiries via the Five Boroughs Society email inbox
• Additional responsibilities as needed to support departmental and organizational goals

Required Knowledge, Skills And Abilities

• Bachelor’s degree or relevant work experience
• Commitment to the mission and values of Food Bank For New York City
• Minimum of one (1) year of administrative experience in a fast-paced environment
• Professional experience in non-profit development preferred
• Strong written and verbal communication skills
• Excellent customer service skills
• Comfortable with in-person engagement and relationship building with donors, volunteers and colleagues at all levels
• Strong attention to detail and experience in creating workflows
• Ability to exercise sound judgment and foresight to anticipate needs, resolve issues, and ensure seamless execution of responsibilities
• Ability to set priorities, multi-task, meet deadlines and work as part of a team
• Solid Microsoft Office Suite skills, especially Word, Excel (including mail/letter merges and charts) and Outlook
• Experience with Raiser’s Edge NXT a plus

The pay range for this role is between $33.00 - $35.71 hourly ($60k - $65k annually).

Benefits

• Competitive Health Benefit Package (Medical, Dental & Vision)
• 403(b) Retirement Plan with company match
• Generous paid time off (PTO, Holidays, Birthday Off, Volunteer Time, 4-Day Work Weeks during the Summer & more)
• Paid Parental Leave
• Flexible Spending Accounts (FSA), Dependent Care Accounts (DCA) & Commuter Reimbursement Accounts (CRA)
• Learning & Development Opportunities (Robust LinkedIn Learning library, Lunch & Learn Sessions, internal employee development & more)
• EAP, wellness and mental health resources
• Discounted staff perks (e.g., movie tickets, gym memberships, travel)

People-First Culture

Food Bank for New York City prioritizes a People-First Culture. In addition to benefits, the organization offers engagement opportunities such as a culture committee, annual celebrations, and more.