Coordinator, Operational Excellence - Seattle, WA

VetJobs; Seattle (WA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Disability Insurance

401(k) with company match

PTO

Tuition reimbursement

Job summary

Intertek is hiring for an Administrative Assistant/Coordinator, Operational Excellence in the Kent, WA area. The role supports the Building & Construction team with a range of clerical and project administration tasks to ensure smooth operations.

The position requires a High School Diploma or GED and 2+ years of related experience, with strong skills in MS Word, Excel, Outlook, and PowerPoint. Travel may be required, and Intertek offers a comprehensive benefits package.

Qualifications

• High School Diploma or GED required.
• Minimum of 2+ years directly related experience.
• Proficiency in MS Word, Excel, Outlook and PowerPoint.

Responsibilities

• Screen phone calls and answer inquiries regarding basic department services.
• Welcome site visitors to the office and direct them to the appropriate person/department.
• Prepare quotations/proposals, invoices, reports, and general correspondence.
• Manage calendars and coordinate travel arrangements.
• Perform clerical work including copying, scanning, and filing.
• Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance.
• Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing).
• Assist with internal and external quality audits.
• Assist with periodic management reports.

Skills

MS Word

MS Excel

MS Outlook

PowerPoint

Crystal Reports

AutoCAD

Visio

Written communication

Organizational skills

Education

High School Diploma or GED

Tools

Met-Track

Crystal Reports

AutoCAD

Visio

Job description

Attention Military Affiliated Job Seekers

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Administrative Assistant

Intertek is searching for a Coordinator, Operational Excellence to join our Building & Construction team in our Kent, WA office. This is a fantastic opportunity to grow a versatile career in Building & Construction industry!

The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.

Building Products Testing Solutions

From code compliance to performance testing to product certification - our commitment is to build a lasting partnership with our customers. We enable them to work with a single source to get their product the market access success they need.

Salary & Benefits Information

The base wage or salary range for this position is $24.00 - $30.00 per hour. Individual compensation packages are based on a variety of factors unique to each candidate including skill set, experience, qualifications, and other job-related reasons.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

• medical
• dental
• vision
• life
• disability
• 401(k) with company match
• generous vacation / sick time (PTO)
• tuition reimbursement
• and more

What You Will Do:

• Screen phone calls and answer inquiries regarding basic department services
• Welcome site visitors to the office and direct them to the appropriate person/department
• Prepare quotations/proposals, invoices, reports, and general correspondence
• Manage calendars and coordinate travel arrangements
• Perform clerical work including copying, scanning, and filing
• Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
• Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
• Assist with internal and external quality audits
• Assist with periodic management reports
• Performs other work as required by specific location and/or department

Auto req ID

481455BR

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

What it takes to be successful in this role:

• High School Diploma or GED required
• Minimum of 2+years directly related experience; certain departments may require additional experience
• Advanced skills in MS Word, Excel, Outlook, and PowerPoint
• Working knowledge of, or willingness to learn, other applications/software as necessary to fulfil job duties for assigned department (e.g., Met-Track/Crystal Reports, AutoCAD, Visio, etc.)
• Strong written communication and organizational skills
• Professional demeanor
• Must be a motivated self-starter and able to work independently (minimal supervision and direction)
• Strong attention to detail
• High degree of accuracy and speed
• Develop and maintain good relationships with clients and co-workers
• Ability to multi-task and thrive in a "busy" environment is a must
• Ability to travel as business needs dictate

City*
Seattle

State*
Washington

Job_Category
Coordinator

Job Code
Quality_Assurance Quality_Assurance

Affiliate Sponsor
Intertek