Coordinator, Office Services

Excel Sports Management, LLC.; West Hollywood (CA); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Job summary

Excel Sports Management in West Hollywood seeks a Coordinator, Office Services, to be the first point of contact and drive smooth office operations. You will manage the reception, organize spaces, coordinate meetings, and support internal teammates with logistics and events.

The ideal candidate will be highly organized, detail-oriented, and able to collaborate with HR and leadership to maintain a positive workplace while handling multiple priorities in a dynamic environment.

Qualifications

• Bachelor’s Degree required.
• Business Administration preferred.
• Customer Service experience preferred.
• Excellent communication and interpersonal skills.

Responsibilities

• Greet visitors and manage the West Hollywood reception.
• Maintain and organize common areas and conference spaces.
• Coordinate in-office meetings, room setups, and refreshments.
• Support HR on engagement activities and onboarding tasks.
• Manage office supplies, pantry, and catering orders.
• Track office expenses and prepare reports.

Skills

Problem solving

Time management

Communication

Interpersonal skills

Client-first mentality

Office logistics

Organization

Discretion & confidentiality

Team player

Creativity

Education

Bachelor’s Degree

Business Administration

Customer Service experience

Tools

Microsoft Excel

PowerPoint

Job description

West Hollywood, California, United States

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary:

Excel Sports Management seeks a Coordinator, Office Services, to aid our growing organization as the first point of contact at our West Hollywood Office with all processes related to office operations and logistics . The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service . The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment.

• Will be the main point of contact in the West Hollywood Off ice managing the reception desk, responsible for greeting all visitors and acting as a point of contact for all general office requests
• Own the day-to-day maintenance of common areas ensuring they are organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.
• Support colleagues in planning in-office meetings, conference room set- up , refreshment orders and resources.
• Positively influence company culture and employee morale by organizing engagement activities including happy hours, company parties, internal events and meetings. This may often be in collaboration with the HR team.
• Review and distribute incoming and outgoing mail, including but not limited to Fan Mail, USPS and FedEx packages.
• Manage the inventory and ordering of:
  • Office supplies including stationery, printing materials, IT accessories, health & safety supplies, etc
  • Pantry supplies including paper products and cleaning supplies
  • Group meals and catering orders
  • Pantry snacks and beverages
• Will work closely with HR, to ensure that all new hires are provided the proper building and security access.
• Manage office health and safety procedures, including fire drills, emergency equipment upkeep, and compliance with local safety standards.
• Create and maintain office guides, processes, and procedures
• Will track and report office related expenses.
• Will provide administrative support to senior leadership as needed.
• All other duties as assigned.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at time.

Education & Experience:

• Bachelor’s Degree required .
• Business Administration preferred.
• Customer Service experience preferred.

Knowledge, Skills and Abilities:

• Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
• Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.
• Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.)
• Must have well-developed interpersonal skills, and energetic demeanor and a positive confident attitude.
• Must have a client-first mentality and commitment to excellence and continuous improvement.
• Must enjoy office logistics and operational tasks.
• Must be able to build relationships, genuine connections, and trust both internally and externally.
• Must be proactive and possess strong organization and prioritization skills.
• Must have a strong attention to detail and ability to manage multiple priorities.
• Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Must be able to operate with discretion and confidentiality.
• Must be a flexible and reliable team player internally and externally.
• Must be able to think creatively and innovatively.

The pay range for this position is $42,000- $46,000 per year at a 32-hour work week and is overtime eligible above 40 hours . This position is also eligible for benefits and discretionary bonus.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the Los Angeles Salary Transparency Law.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.

Excel Sports Management is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, age, marital status, disability, genetic predisposition or genetic carrier status, veteran status or any other legally protected status. We are committed to fostering and creating a dynamic workforce and environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.To help us monitor and assess our recruitment efforts, we invite you to self-identify as part of any group set forth below. Completion of this form is voluntary and will not affect your opportunity for employment or the terms or conditions of your employment. This form will be retained separate from your application for employment. Your voluntary cooperation is appreciated. * Select...