Coordinator of Student Organizations

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 68,000; Full time

Job summary

The University of Texas at Austin is seeking a Coordinator of Student Organizations to support the development and engagement of student organizations. You will coach leaders on event management, coordinate space use, and collaborate with staff to create meaningful programs that align with campus policies.

Responsibilities include space reservations, event consultation, program planning and assessment, and supervision of student staff.

Qualifications

• Bachelor's degree with experience developing and implementing programs for college students.
• Experience advising student groups, in student personnel or student services.
• Excellent interpersonal and written/verbal communication skills.
• Ability to work collaboratively with students, faculty, administration and external partners.

Responsibilities

• Provide coaching and assistance to student organizations in management, planning, leadership and risk management.
• Oversee indoor space reservations and manage the reservation system with policy compliance.
• Conduct event consultations and coordinate logistics with campus partners.
• Lead planning and assessment of area programs, including workshops and evaluation tools.
• Supervise graduate and undergraduate student staff in collaboration with other coordinators.
• Participate in special projects and cross-department committees as requested.

Skills

Coaching

Event planning

Leadership development

Space management

Policy compliance

Education

Bachelor's degree

Job description

Job Posting Title

Coordinator of Student Organizations

Hiring Department

Office of the Vice President for Student Experience

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Sep 01, 2026

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

As part of the Texas Student Experience, Student Life at the University of Texas at Austin is dedicated to creating a transformative campus experience where students develop critical thinking, leadership skills, and a lifelong commitment to positive civic engagement. Guided by our core principles of being student-focused, fostering collaborative innovation, empowering ownership, and embracing strategic efficiency, we strive to support our students both inside and outside the classroom. Our mission is to develop student leaders, foster involvement, and provide support for all Longhorns, contributing to our community that values excellence and the development of our students. The Coordinator of Student Organizations in Student Life plays a pivotal role in supporting the mission to develop student leaders and foster involvement. This position will support the development, success, and engagement of student organizations through facilitating their requests for space, coaching leaders on event management, working collaboratively with student and full time staff, and coordinating relevant programs. This position plays a vital role in facilitating meaningful student experiences while ensuring compliance with university policies and supporting the overall mission of the unit.

Responsibilities

Student Organization Support

• Actively participate and support the Student Organizations team by providing coaching and assistance to student organizations in areas such as organization management, program planning, leadership development, risk management, and understanding university policies and procedures.

Space Reservations & Event Administration

• Oversee and manage indoor space reservations for student organizations and departments, serving as the technology liaison for the reservation system. Process administrative requests while ensuring compliance with Institutional Rules, risk management guidelines, and other relevant policies for indoor and outdoor events.

Event Consultation

• Conduct event consultations for both indoor and outdoor student organization events, collaborating with campus partners on event logistics, reservations, and necessary referrals.

Program Planning & Assessment

• Lead and collaborate in the planning and implementation of area programs within Student Organizations which may include large scale event coordination, facilitation of workshops and skills training associated with student event planning and execution. Build assessment and evaluation tools to measure and track event and program impact.

Student Staff Supervision

• Participate in the hiring, training, and support or graduate and/or undergraduate student staff as part of the Student Organizations events team, in collaboration with a second Coordinator and Assistant Director.

Special Projects & Committees

• Assist in special assignments and committees on behalf of Student Organizations, Student Life, Texas Student Experience, or other campus partners as requested. Other related functions as assigned.

Required Qualification

Bachelor's degree and experience developing, administering, and implementing programs for college students. Experience advising student groups, in student personnel or student services. Demonstrated ability to work collaboratively with students, faculty, administration, and external stakeholders. Professional demeanor. Excellent interpersonal, written, and verbal communication skills including presentations, written correspondence, and reports. Attention to detail. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Preference will be given to candidates with a graduate degree in student affairs administration or related field. At least two years of professional experience working with student groups to provide advising, program planning, interpretation of institutional policies, risk management and leadership development opportunities. Experience with event planning and risk management concepts related to student organizations. Strong attention to detail and successfully managing concurrent tasks. Independent decision making and problem-solving ability. Knowledge of student development theory and experience with student affairs assessment or program evaluation. Demonstrated strategic and innovative approaches to problem solving. Experience supervising professional and para-professional staff. Experience building partnerships and collaborating across departments in a post-secondary institution.

Salary

$58,750 (non-negotiable)

Working Conditions

• Work in a busy, high student traffic environment with frequent interruptions.
• Must be able to maintain punctual and regular attendance.
• Repetitive use of a keyboard at a workstation.
• Working around and with standard office equipment.
• The ability to flex schedule or accrue compensatory time to accommodate occasional evening or weekend work will be required.

Required Materials

• Cover letter/Letter of Interest
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.