Coordinator of Conferencing

Peru State College; Chadron (NE); On-site; USD 46,491 - 58,114; Full time

Job summary

Peru State College is seeking an Event Coordinator to assist in the planning and execution of successful events on campus and for local organizations. The role focuses on ensuring a positive experience for all clients, managing logistical elements of events, and controlling the departmental budget.

Preferred candidates will have experience in event management, strong organizational skills, and the ability to communicate effectively. Salary ranges from $46,491 to $58,114 and requires a valid driver’s license.

Qualifications

• Experience in event coordination and management.
• Strong organizational and detail-oriented skills.
• Excellent verbal, written and interpersonal communication skills.
• Ability to work weekends and evening hours.

Responsibilities

• Provide assistance for campus events and local organizations.
• Manage procedures for coordinating services involved in events.
• Coordinate logistical aspects of conferences and special events.
• Maintain budget control for the department and conferencing office.

Skills

Event Coordination

Organizational Skills

Communication Skills

Job description

All applicants must be authorized to work in the United States without sponsorship.

To provide assistance and/or guidance for the campus and to local, regional and national organizations in the coordination of successful events (including but not limited to conventions, workshops, social events, conferences, and meetings) held at or for the institution.

Essential Duties

• Commit to providing a positive experience to all Chadron State College conference clients, responding to requests and fulfilling the needs of the clients.
• Develop and manage procedures for the coordination of all services involved in conferencing event management.
• Initiate, coordinate, implement, support and monitor all logistical aspects of conferences and special events for external and internal clients and summer use of residence halls including, but not limited to, room scheduling, housing accommodations, facilities set‑ups, contracting, invoicing, coordinating with security, athletics, custodial, maintenance, and college relations departments as well as contracted food service vendor.
• Coordinate audio‑visual needs, set‑up requirements, and effectively communicate contract details to all clients.
• Respond timely to all inquiries for the use of college facilities, maintain communication and prompt follow‑up with a professional proposal including campus information, suggestions, and final agreement compiled in a Facility Rental Agreement.
• Expand revenue‑producing activities located on the CSC campus that directly benefit auxiliary operations.
• Maintain effective budget control for the Department.
• Maintain the electronic campus‑wide facility reservation request system and provide access and training for various employees to schedule events through the system. This system is used for utilization reports.
• Coordinate materials displayed on the digital sign at the Main Street entrance to campus and all digital signs located in the Student Center except for dining service digital signs located in the dining hall and market.
• Maintain up to date knowledge of trends/developments in the field of Conference and Event Planning.
• Act as content manager for assigned websites. Coordinate with College Relations to create, manage and maintain content for conference services and social media.
• Act as the building manager for the Student Center.

Secondary Duties

• Coordinate with the Chadron Chamber of Commerce and local businesses/organizations to identify community needs for conference and event space and create a positive awareness of the spaces available for rent at Chadron State College.
• Promote conference services to potential clients in education associations, youth activities, government agencies, schools as well as business, industry, civic and service organizations.
• Direct the conferencing efforts for the satisfaction of client needs while utilizing campus facilities.
• Maintain effective budget control for the Conferencing Office.
• Recruit, train, supervise and assign duties to full and/or part‑time conference staff.
• Provide support (ticket sales, mailings and deposits) to the Post Playhouse as needed.
• Other duties as assigned by supervisor.

Preferred Qualifications

• Experience in event coordination and management.
• Strong organizational and detail‑oriented skills.
• Excellent verbal, written and interpersonal communication skills.
• Ability to work weekends and evening hours as necessary.

Physical Demands

The physical requirements for this position may include, but are not necessarily limited to, the ability to use a computer, calculator, telephone, keyboard, and/or various types of office equipment. Must be able to effectively communicate in verbal and written formats and satisfactorily perform the functions of this position.

Other Requirements

• Successful background records and credit check.
• Valid driver’s license.
• Satisfactory evaluation of driving record.

Salary Information

$46,491 - $58,114

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges’ non‑discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non‑discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement

This position is subject to Veterans Preference.