Coordinator of Advancement

Sul Ross State University; California; On-site; USD 31,000 - 42,000; Full time

Job summary

Sul Ross State University is seeking a Coordinator of Advancement in Alpine to provide essential administrative support for the Development and Alumni Relations Office. The role involves donor and alumni relationship management, event planning, and coordination with multiple offices and partners.

The position emphasizes database handling in Banner and Raiser's Edge, accurate data reporting, and travel/logistics support.

Qualifications

• High School diploma or equivalent is required.
• Two years related office and database experience or training.
• Must possess a valid driver license.
• Preferred is a Bachelor’s Degree with relevant university/ philanthropy experience.
• Four years related experience including Banner and Raiser's Edge.

Responsibilities

• Provide highly skilled administrative support in the Office of Development and Alumni Relations.
• Assist with donor and alumni relationship management, event planning, and volunteer organization.
• Manage database tasks in Banner and Raiser's Edge and produce complex reports.
• Assist with travel arrangements, correspondence, and data analysis of charitable transactions.
• Support organizational strategies, records management, and gift processing.

Skills

Office administration

Database management

Event planning

Donor relations

Education

High School diploma or equivalent

Bachelor’s Degree with experience in university offices and/or with philanthropic organizations

Tools

Banner

Raiser’s Edge

Job description

Job Title

Coordinator of Advancement

Location

Alpine

Department

Development

Job No.

999063

Posting Date

10/01/2026

End Date

Until Filled Yes

Appointment Date

11/16/2026

Salary

$36,568

Required

• High School diploma or equivalent.


• Two years related office and database experience or training.


• Must possess a valid driver license.

Preferred

• Bachelor’s Degree with experience in university offices and/or with philanthropic organizations.


• Four years related experience including Banner, Raiser’s Edge, with part at SRSU or other university.

Primary Responsibilities

Job Summary: Provides highly skilled administrative support in the Office of Development and Alumni Relations. The coordinator assists in a wide variety of activities related to university relations including office management, donor and alumni relationship management, event planning, volunteer organization, and exercises independent judgement in a variety of routine and complex office decisions. Position does not qualify for remote work.
Essential Job Functions

• Assists the Advancement staff with daily office operations and provides occasional assistance to the President’s office.


• Works closely with Alumni, Advancement, Marketing & Communications, the President’s offices and any outsourced third-party partner.


• Assists Advancement and Alumni staff with planning and executing events.


• Assists with financial reports for various constituents both internal and external as needed.


• General assistance with specific marketing and/or philanthropic campaigns.


• Provides assistance for database management in Banner and Raiser’s Edge.


• Assists with organizational strategies, policies and practices related to use of the donor and alumni relations software including records management, gift processing, prospect development, and reporting.


• Responsible for accurate data analysis and management of all charitable transactions.


• Assists with and/or prepares reports for accuracy such as agreements and Board of Regents Reports; composes correspondence; compiles complex reports which may include research, calculation, and composition; requisitions and maintains supplies of materials; provides individuals and general public with information policies and procedures; make arrangements for travel, meetings, and special programs; operates computer utilizing advanced expertise for word processing, spreadsheet applications, and/or database management; maintains web pages as appropriate.


• Arranges appointments and manages correspondence for the Office of Advancement and Alumni Relations.


• Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Human Resources Director.

Key Competencies

Knowledge Skills and Abilities Demonstrated knowledge of principles and practices of gift entry and administration, database and records management, event planning, and prospect development. Bilingual English and Spanish fluency. Standard office machines; advanced computer skills. Ability to exercise decisiveness and good judgment in situations requiring the evaluation of information to reach creative solutions; Ability to use discretion, exercise good judgment, tact, and diplomacy, and maintain strict confidentiality.

Physical Requirements

This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. Additionally, the job may involve occasional mobility around the office and attending meetings, as well as frequent travel to attend off-site meetings and trainings.

Working Conditions

Office conditions; standard hours; occasional travel. Position is Security Sensitive.

Expectation of Quality

Employee will support the mission of Sul Ross State University by providing high-quality, professional services, timely responses, and solutions to customer requests.

Security Sensitive

This position is classified as Security‑Sensitive and is thereby subject to the provisions of Texas Education Code §51.215 and Texas Government Code §411.094, which authorize employers to obtain and review criminal history record information for applicants.

Other Information

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing [e-mail]

About SRSU

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first‑generation college students as well as non‑traditional students, international students, student‑athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu.

Required Documents

• Resume


• Letter of Intent

Optional Documents

• Transcripts


• Letter of Recommendation (1)


• Letter of Recommendation (2)


• Letter of Recommendation (3)


• Transcript 2


• Transcript 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you legally authorized to work in the US?
  
  
  • Yes
  
  
  • No
  
  


• * Will you now or in the future require Sul Ross State University to provide employment visa sponsorship to obtain or maintain your employment eligibility in the US?
  
  
  • Yes
  
  
  • No
  
  


• If yes, please indicate the type of employment authorization or visa sponsorship you anticipate needing.

  (Open Ended Question)