Coordinator of Administration

Middleton Place; Albuquerque (NM); On-site; USD 18,184 - 25,898; Full time

Benefits offered by this job

Tuition Assistance program

Paid Training

Advancement Opportunities

Job summary

Middleton Place in Albuquerque is looking for an Administrative Coordinator to manage office functions including schedules, payroll, and invoicing. Candidates must have reliable transportation, experience with Microsoft Excel, Word, and Outlook, and demonstrate strong organizational skills. This role offers a pay rate of $16 per hour with benefits including tuition assistance and paid training. Ideal candidates should possess a high school diploma and have at least one year of experience in a similar environment. This position operates in a normal office setting with potential overtime requirements.

Qualifications

• Must have reliable transportation.
• Minimum of one year in a fast-paced office environment.
• Experience with accounting systems preferred, but not required.

Responsibilities

• Maintain multiple Excel spreadsheets.
• Assist with hiring paperwork and processes.
• Provide customer service support.

Skills

Reliable transportation

Experience with Microsoft Excel

Experience with Microsoft Word

Experience with Microsoft Outlook

Organizational skills

Multi-tasking abilities

Self-starter

Effective communication

General accounting knowledge

Problem-solving skills

Education

High school diploma or equivalent

Associates degree in relevant area

Tools

Excel

Office software

Job description

Job Location: Albuquerque, NM

Hours: Monday through Friday (8am to 4pm)

Pay rate: $16.00 per hour

Requirements:

• Must have reliable transportation
• Must have experience with Microsoft, Excel, Word, and Outlook
• Be able to organize and upkeep files
• Be able to multi-task

Benefits:

• Tuition Assistance program through Bellevue University
• Paid Training
• Advancement Opportunities

Call or text 505-252-3257 Monday through Friday from 8am to 4pm if interested

Who is a Coordinator of Admin?

The Administrative Coordinator will be responsible for accurate and timely administrative office functions including but not limited to: creating schedules, reviewing hours, applicant screening, new hire processing, report approval, payroll processing, invoicing, collections, and office file management.

Roles

• Maintain multiple Excel spreadsheets for the creation of schedules, monitoring of business equipment, and client data
• Become proficient with operations software to implement schedules, payroll, invoicing, and reports.
• Understand and track monthly profitability, expenses, and financials.
• Manage the collections process so all clients are paying on time
• Monitor the overtime and scheduling of all security officers
• Assist with the hiring process and ensure all hiring paperwork is completed on time.
• Ensure compliance with state licensing process of all security officers.
• Maintain physical and electronic filing systems.
• Communicate with the owner as needed to problem solve and gain accurate information for expenses.
• Provide customer service support to clients on general questions, operations software support, invoicing, and collections by communicating in a helpful manner via phone and/or email.

Type of Individual

• High school diploma or equivalent required
• Associates degree in relevant area preferred
• Minimum of one year in a growing organization with a fast-paced office environment
• Experience with using Excel to manage reports and analysis processes
• Experience with accounting systems preferred, but not required

Skills/Abilities

• Self-starter and ability to work independent of instruction
• Effectively communicate with staff and clients
• Possess general accounting knowledge
• Intermediate to Expert skill level with Microsoft Excel, Word, and Outlook
• Solid organizational skills
• Consistent attention to detail
• Ability to handle multiple projects at a time, shifting priorities as necessary
• Excellent problem-solving skills
• Conducts self in accordance to Signal 88 Core Values and by the Signal 88 employee handbook

Environmental/Working Conditions

Normal office environment. Occasional overtime may be required and/or hours may be shortened as business needs dictate.

Physical Demands

Requires sitting and standing associated with a normal office environment. Manual dexterity needed for using a calculator and computer keyboard. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, skills and working conditions may change as needed.

Signal is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.