Coordinator, Intercollegiate Athletics

Tyler Junior College; Tyler (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Tyler Junior College in Tyler, TX, seeks a Coordinator of Athletics to provide administrative and event support for the intercollegiate athletics department. You will assist with daily operations, travel coordination, purchasing, and facilities logistics in a competitive NJCAA setting.

The role focuses on coordinating office operations, supporting coaches, student-athletes, and staff, and ensuring smooth planning for home events, tournaments, and campus athletic activities with high professional

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support preferred.
• Familiarity with budgets, reports, and scheduling appreciated.

Responsibilities

• Provide daily administrative support to the Athletic Director and athletics leadership team.
• Coordinate office operations, calendars, meetings, correspondence, and departmental communications.
• Maintain departmental files, records, manuals, and operational documents.
• Assist with reports, presentations, budgets, and strategic planning materials.
• Serve as a primary point of contact for internal and external athletics inquiries.
• Assist in planning and execution of home athletic events, tournaments, and special functions.
• Coordinate game-day staffing, credentials, hospitality, ticketing support, and facility readiness.
• Support setup and breakdown for contests, ceremonies, and campus athletic events.
• Represent the athletic department to the College's internal and external constituencies.
• Supervise student workers, interns, and temporary event staff as assigned.
• Attend evenings, weekends, and travel events as needed.
• Perform other duties as assigned by the Athletic Director.

Skills

Collaboration

Teamwork

Written Communication

Money Handling

Organizational Skills

Computer Software Skills

Education

High School Diploma or the equivalent

Job description

The Coordinator of Athletics provides essential administrative, operational, and event support for the intercollegiate athletics department. This position assists with the day-to-day management of athletic operations, scheduling, travel coordination, purchasing, facilities logistics, student-athlete services, and special events. The Coordinator of Athletics plays a vital role in the athletic department, ensuring the efficiency of daily operations while supporting coaches, student-athletes, and staff in a competitive NJCAA environment.

Primary Responsibilities

Department Operations & Administrative Support

• Provide daily administrative support to the Athletic Director and athletics leadership team.
• Coordinate office operations, calendars, meetings, correspondence, and departmental communications.
• Maintain departmental files, records, manuals, and operational documents.
• Assist with the preparation of reports, presentations, budgets, and strategic planning materials.
• Serve as a primary point of contact for internal and external athletics inquiries.

Game Operations & Event Management

• Assist in planning and execution of home athletic events, tournaments, and special functions.
• Coordinate game-day staffing, credentials, hospitality, ticketing support, and facility readiness.
• Support setup and breakdown for contests, ceremonies, and campus athletic events.
• Ensure a professional and welcoming environment for teams, officials, and spectators.
• Assist with crowd management, fan services, and event logistics.

Facilities & Equipment Coordination

• Assist with facility scheduling, outside rentals, maintenance requests, and readiness of athletic venues.
• Coordinate deliveries, equipment movement, and operational needs for practices and events.
• Monitor cleanliness, safety, and organization of assigned athletics spaces.
• Communicate logistics details with coaches, opponents, officials, and vendors.

Secondary Duties

• Represent the athletic department to the College's internal and external constituencies.
• Supervise student workers, interns, and temporary event staff as assigned.
• Attend evenings, weekends, and travel events as needed.
• Serve as secondary game admin for select home events.
• Perform other duties as assigned by the Athletic Director.

COMPETENCIES

Knowledge, Skills, and Abilities

Collaboration/Teamwork, Computer Software Skills, Customer Service, Interpersonal Skills, Math Skills, Money Handling, Written Communication, Organizational Skills, Typing/Word Processing

SUPERVISORY RESPONSIBILITIES

Individual Contributor

Work Environment:Work may be required outside of normal business hours

Physical Demands:Sitting, walking, standing, lifting, driving

Travel Required:Yes- Minimal

If travel is required, the candidate must have and maintain a current, valid Texas driver's license and an acceptable driving record.

Required Education

High School Diploma or the equivalent

Required Experience

One year of experience in an administrative support role

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• Will have contact - in person, by email, or by phone - with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above, including essential tasks requiring specific physical demands.