Assistant, Athletics Operations

Joliet Junior College; United States; On-site; USD 23,116 - 24,507; Part time

Job summary

Joliet Junior College is seeking a part-time Assistant for Athletics Operations. The role involves supporting athletic events, coordinating various activities, and ensuring facilities are ready for use. Applicants should have a high school diploma and a valid driver's license, along with the ability to work flexible hours.

The position requires strong interpersonal skills, including cultural competence and emotional intelligence. Experience with Microsoft Office and bilingual communication proficiency is preferred.

Qualifications

• Must pass a complete background check.
• Must have a valid driver’s license and operate cars and vans.
• Must be willing to be trained in CPR and first aid.
• Ability to work varying shifts on evenings and weekends.

Responsibilities

• Assist with planning and execution of athletic events.
• Support event coordination and internal/external rentals.
• Maintain athletic facilities and monitor readiness for events.
• Collaborate with departments for event-related needs.

Skills

Cultural competence

Emotional intelligence

Computer experience with Microsoft Office

Bilingual (English and Spanish)

Education

High school diploma or equivalent

Job description

Position Title

Assistant, Athletics Operations

Overview

POSITION TITLE: Assistant, Event Center-Athletics Operations
STATUS: Part time
DEPARTMENT: Athletics
DIVISION: Student Development
CLASSIFICATION: Non-exempt
UNION: TOSSC-AFT Local 604
REPORTS TO: Director of Athletics
PLACEMENT: Grade 101
HIRING RANGE: $16.78 - $17.79

The Event Center Athletics Operations Assistant oversees and monitors the daily activities that are scheduled. The employee is the front‑line individual that must know all aspects of the Event Center and the Athletic Department.

Key Responsibilities

• Assist the Athletics Operations Coordinator with the planning, execution, supervision, and breakdown of all athletic and special events.
• Support the coordination of events, including intercollegiate athletic competitions, institutional functions, and internal and external facility rentals.
• Assist with scheduling and coordination of the Event Center building and associated spaces for both internal use and external rentals.
• Coordinate 25Live scheduling requests for internal and external events, ensuring accuracy and compliance with established procedures and obtaining approval from the Athletic Operations Coordinator.
• Create and maintain contracts for internal and external rentals, which will also then be confirmed and signed by the Athletic Operations Coordinator.
• Assist with scheduling, supervising, and coordinating student workers to support event operations.
• Prepare, track, and maintain contracts for internal and external facility rentals for review and final authorization by the Athletic Operations Coordinator.
• Monitor the condition, maintenance, and overall readiness of athletic facilities to ensure venues are properly prepared for scheduled events.
• Collaborate with appropriate departments and staff to create, place, and maintain clear and effective directional signage for meetings, rentals, and athletic contests.
• Maintain effective working relationships with Campus Police, Facilities/Maintenance, Custodial Services, Media Services, and Food Services to coordinate event‑related needs and resolve operational issues.
• Provide building security by unlocking and locking facilities, monitoring access, and preventing unauthorized entry during events.
• Respond promptly to requests for assistance and emergency situations; assist campus and local police and fire authorities as needed.
• Perform additional duties as assigned to support athletic operations and institutional events.

Minimum Qualifications

• High school diploma or equivalent.
• Must pass a complete background check.
• Must have a valid driver’s license and be able to operate cars and 15‑passenger vans.
• Must be willing to be trained in CPR, AED, first aid, and other emergency response as needed.
• Must be able to assist with the rescue of injured or ill persons.
• Must be able to work varying shifts on evenings and weekends.
• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.

Preferred Qualifications

• Computer experience and technology skills with knowledge of Microsoft Office.
• English and Spanish verbal and written communication proficiency.
• Demonstrated multicultural competence.

Physical Demands

• Ability to lift and carry 25 lbs. to 50 lbs. frequently and up to 75 lbs. occasionally.
• Ability to operate a motor vehicle.
• Must be able to walk stairs and the entire Event Center as well as outdoor athletic fields.

Working Conditions

Duties are performed indoors/outdoors in an athletic environment.

Equal Employment Opportunity

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.