Coordinator, Inner Space Center (ISC) & Ocean Exploration Cooperative Institute

University of Rhode Island; Kingston (RI); Híbrido; USD 77.000 - 82.000; Jornada completa

Descripción de la vacante

The University of Rhode Island seeks a Coordinator for the Inner Space Center (ISC) & Ocean Exploration Cooperative Institute to provide programmatic and administrative support, track spending, and liaise with URI offices on sponsored projects. The role supports pre/post award activities and coordinates meetings with funding agencies.

The position offers a remote/hybrid work schedule, with responsibilities including calendar management, travel logistics, procurement, invoicing, and financial

Formación

• Financial tracking and reporting experience.
• Administrative support and calendar management.
• Public or academic project coordination familiarity.

Responsabilidades

• Track and report financial and progress data across ISC projects.
• Assist invoicing and financial reporting for each project.
• Manage multi-year government funded project finances and subawards.

Descripción del empleo

Coordinator, Inner Space Center (ISC) & Ocean Exploration Cooperative Institute

Posting Number: SF02242

Position Type: Professional Staff

Union: PSA/NEA - Professional Staff Assoc

Pay Grade Level: Grade Level: 9

Pay Grade Range: Salary Hiring Range: $77,000 - $82,000

Department: GSO Research

Campus Location: Narragansett Bay Campus

Job Description Summary

Search will be open until filled. First consideration will be given to applications received by 11/05/2026. Applications received after 11/05/2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

About URI:

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

THE POSITION IS ELIGIBLE FOR A REMOTE/HYBRID WORK SCHEDULE.

POSITION SUMMARY

Assist the Inner Space Center and Ocean Exploration Cooperative Institute (OECI) with programmatic and administrative support. Develop and implement protocols to track spending across all ISC projects. Coordinate financial and administrative support for all ISC transactions and serve as a liaison with URI Office of Sponsored Projects, and the URI OECI administrative office. Assist with pre and post award requirements in coordination with URI OSP. Assist with managing the ISC calendar of meetings to include scheduling and keeping meeting minutes for routine meetings with funding agencies. Hire contractors and students working on projects and general administrative tasks. Assist with travel, procurement, and invoicing functions within the ISC. Track the ISC Service Center budget and provide regular reports.

Duties and Responsibilities

Track and report financial and progress across ISC projects to include financial and operational milestones. Assist in invoicing and financial reporting for each project. Develop protocols to track operational milestones and spending across all ISC projects.

Manage the finances and administration of several multi-year government funded projects. This includes processing and managing sub awards (payments, budget, and close-out); developing annual budgets; processing and managing awards(including expense monitoring) through URI systems. Submit and track award actions through the URI system to ensure timely processing.

Process monthly invoices and clearing of advances.

Prepare monthly financial reports for multiple projects. Review, interpret and analyze monthly spending and compare against budgets. Prepare quarterly accruals, end of year and end of project financial reports to sponsors.

Assist in the preparation of budgets and supporting documents for proposals and related submission.

Manage travel for ISC . Prepare and assist in all phases of domestic and international travel as needed. Coordinate all related logistics, including, but not limited to: lodging, meals, ground transport and daily logistical schedules, etc. Initiate Travel Authorization Requests (pre-travel) and submit Expense Reports (post travel) for ISC staff, contractors, and students.

Assist in human resources actions including participation in ISC search committees (including required trainings) as requested; assisting in advertising, hiring of URI and non-URI project staff; mentoring/orienting administrative and finance staff; hiring and supervising students; processing Graduate Assistantships; processing faculty and internal payroll contracts; processing and managing personal service contract.

Assist with ISC interns.

Coordinate logistics for meetings and tours at URI and as necessary for ISC projects. This includes obtaining visas, pre-departure and arrival orientations, lodging, transport, health and accident insurance and ground transport.

Manage ISC'S Service Center and project purchasing and procurement of supplies and equipment.

Responsible for coordinating quotes, RFQ's, RFP's, working with suppliers, etc. Coordinate ISC space, building maintenance and repair.

OTHER DUTIES AND RESPONSIBILITIES

Travel one or two times a year to partner institutions or NOAA offices to review finances, standard operating procedures, administrative policy, and systems, and participate in work planning. Train URI and non-URI project staff on protocols, review of policy and procedures, etc.

Initiate and prepare personnel action forms.

Perform additional duties as required.

LICENSES, TOOLS, AND EQUIPMENT

• Personal computers, printers
• Google Workspace
• Microsoft 365
• Adobe Acrobat

Posting Date: 10/23/2026