Coordinator III - Payroll

Fort Worth ISD; Apple Valley (MN); On-site; USD 75,000 - 90,000; Full time

Job summary

Fort Worth ISD is seeking a Payroll Coordinator at the District Service Center to manage accurate and timely payroll processing for all employees. The role ensures compliance with laws and policies, maintains records, and resolves discrepancies. Reports to the Senior Officer - Payroll and Benefits.

Salary range: $74,735–$90,043, Exempt, 239 duty days, pay grade 403. Responsibilities include auditing timekeeping, updating records for hires and terminations, distributing payroll reports, and

Qualifications

• Education: HS diploma, GED, or TxCHSE required; Bachelor's degree preferred.
• Experience: 3–7 years in Payroll, Timekeeping, HR operations, ERP platforms, or data management.
• FWISD experience preferred as part of approved combinations.

Responsibilities

• Coordinates and processes payrolls accurately and on schedule.
• Audits and validates timekeeping, attendance, leave, and payroll data prior to processing.
• Maintains employee payroll records including hires, terminations, transfers, and pay rate changes.
• Responds to employee and supervisor inquiries regarding pay, deductions, taxes, and deductions.
• Collaborates with HR and Finance to ensure data accuracy and compliance.

Skills

Payroll knowledge

Timekeeping

Data analysis

Communication

Attention to detail

Education

High School diploma / GED / TxCHSE

Associate's degree

Bachelor's degree in related field

Tools

ERP systems

Timekeeping software

Job description

Coordinator III - Payroll JobID: 7656

• Date Posted: 10/30/2026
• Location: District Service Center
• Closing Date: 11/13/2026

Reports to: Senior Officer - Payroll and Benefits

Salary Range: $74,735 - 90,043

Pay Grade: 403

Duty Days: 239

PCN: 26743 - 26745

FLSA Status: Exempt

POSITION PURPOSE

The Payroll Coordinator is responsible for administering and coordinating the accurate and timely processing of payroll for all employees while ensuring compliance with applicable federal, state, and local regulations, organizational policies, and payroll procedures. This position maintains payroll records, validates employee time and attendance data, processes earnings and deductions, reconciles payroll transactions, and resolves payroll discrepancies. The Payroll Coordinator serves as a key resource for employees and management regarding payroll-related matters, collaborates with Human Resources and Finance to ensure data accuracy and contributes to continuous improvement of payroll systems, processes, and service delivery. Through attention to detail, confidentiality, and customer service, this position helps ensure the integrity, accuracy, and efficiency of the organization's payroll and benefits operations

ESSENTIAL JOB FUNCTIONS

• Coordinates and processes payrolls accurately and on schedule.
• Reviews, audits, and validates employee timekeeping, attendance, leave, and payroll data prior to payroll processing.
• Maintains employee payroll records, including new hires, terminations, transfers, pay rate changes, and deductions.
• Reviews and processes employee earnings, overtime, supplements, stipends, deductions, garnishments, and benefit withholdings.
• Ensures payroll transactions comply with federal, state, and local laws, organizational policies, where applicable.
• Reconciles payroll reports and identifies, researches, and resolves payroll discrepancies and errors.
• Prepares, reviews, and distributes payroll-related reports for management, accounting, and audit purposes.
• Coordinates payroll interfaces and data exchanges between payroll, human resources, benefits, and timekeeping systems.
• Responds to employee and supervisor inquiries regarding pay, deductions, taxes, leave balances, and payroll processes.
• Maintains confidentiality and security of employee payroll and personnel information.
• Assists with payroll tax reporting, year-end processing, W-2 preparation, and regulatory reporting requirements.
• Monitors and processes wage garnishments, child support orders, tax levies, and other court-ordered deductions.
• Supports internal and external payroll audits by providing documentation and ensuring data accuracy.
• Collaborates with Human Resources, Finance, and department managers to ensure accurate payroll administration.
• Maintains payroll procedures, records, and documentation in accordance with record retention requirements.
• Identifies opportunities to improve payroll processes, efficiency, and service delivery through effective use of payroll systems and technology.
• Assists with payroll system testing, upgrades, implementations, and process changes as assigned.
• Performs related duties and special projects as assigned to support payroll and benefits operations.

PERSONAL WORK RELATIONSHIPS

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

OTHER DUTIES AS ASSIGNED

• Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of applicable federal and state laws regarding discrimination, as well as District policies and procedures.
• Knowledge of applicable federal and state laws regarding employee time capture and approval.
• Knowledge of data information systems, data analysis and the formulation of action plans.
• Knowledge of applicable data privacy practices and laws.
• Skill in researching and interpreting relevant data.
• Skill working with ERP, timekeeping, and data trending/analysis software.
• Skill in communicating effectively in writing as appropriate for the needs of the audience.
• Skill in talking to others to convey information effectively.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Skill in performing mathematical calculations with accuracy.
• Ability to exercise discretion regarding matters of a sensitive or confidential nature.
• Ability to work with numbers in an accurate and rapid manner.
• Ability to collect and evaluate data and prepare recommendations based upon such information.
• Ability to work effectively in collaborative teams, including teams from other departments.
• Ability to analyze and prepare documents, reports, and correspondence.
• Ability to handle difficult and stressful situations with professional composure.
• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to prepare oral or written communications, such as presentations, reports, memoranda, letters, and so on.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

TRAVEL REQUIREMENTS

• Travels to school district buildings and professional meetings as required.

PHYSICAL AND MENTAL DEMANDS. WORK HAZRDS

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

MINIMUM REQUIRED QUALIFICATIONS

• Education: o Accredited High School diploma, GED, or Texas Certificate of High School Equivalency required;
• o Bachelor's degree in accounting, finance, business administration, public administration, or a closely related field from an accredited college or university preferred.
• Experience: o 3-7 years of progressively responsible experience in Payroll, Timekeeping, HR operations, ERP platforms, or data/records management required.
• Approved Combinations:

Education Experience

HS/GED/TxCHSE 7 years (requires at least 4 years in FWISD)

Associate's degree 5 years (requires at least 2 years in FWISD)

Bachelor's degree 3 years

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.