Coordinator II, Human Resources

Abbott Laboratories; Santa Clara (CA); On-site; USD 38,000 - 75,000; Full time

Benefits offered by this job

Free health coverage through HIP PPO (

Tuition reimbursement

Retirement savings plan

Job summary

Abbott is seeking a Coordinator II for Human Resources at our Santa Clara, CA site. You will be the primary HR contact for employees, support onboarding, data changes, and drive a positive onboarding experience.

You'll generate and analyze HR data, support leaders, coordinate engagement activities, and assist with performance processes while ensuring compliance and data integrity.

Qualifications

• Bachelor’s Degree or equivalent.
• 3+ years administrative experience or equivalent.
• Experience supporting HR teams, senior leaders, or business functions in a corporate environment.
• Demonstrated ability to leverage technology and business systems to improve efficiency, communication, and employee experience.
• Strong written and verbal communication skills, with the ability to effectively interact with employees, leaders, and executives.
• Proven ability to handle sensitive information with a high degree of professionalism, discretion, and sound judgment.

Responsibilities

• The HR Coordinator II will serve as the primary HR point of contact for employees, providing guidance, resolving inquiries, and ensuring an exceptional employee experience.
• Manage site onboarding, including new hire orientation; process employee data changes, transfers, and offboarding activities while maintaining compliance and data integrity.
• Generate, analyze, and validate HR data and reporting to support HR leaders, business partners, and global workforce planning initiatives and report out org health and effectiveness.
• Coordinate employee engagement activities, recognition programs, site events, and leadership communications that support organizational culture.
• Support HR annual processes including performance management, talent reviews, succession planning, compensation planning, and organizational design activities.
• Prepare organizational charts, workforce analytics, headcount reporting, and talent reviews to support business planning and decision-making.
• Provide administrative support to HR leadership, including calendar management, travel coordination, expense reporting, meeting and event planning, presentations, and executive communications.
• Leverage HR systems and advanced Microsoft Office tools to manage data, maintain shared resources, drive process efficiency, and support compliance with company policies and regulatory requirements.
• Identify opportunities to streamline HR processes, improve employee experience, and increase operational efficiency through standardization and automation.
• Support HR leadership on site compliance, audit queries and other regulatory and policy requirements.

Skills

Communication skills

Data analysis

Confidentiality

Project management

Education

Bachelor’s Degree or equivalent

Tools

MS Office Suite

Adobe Acrobat

Outlook

Visio/OrgPlus

Job description

Working at Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

• At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.

• Employees can qualify forfree medical coverage in ourHealth Investment Plan (HIP) PPOmedical plan in the next calendar year.

• An excellent retirement savings plan with a high employer contribution

• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Santa Clara, CA location in the Structural Heart.

Structural Heart Business Mission: Why We Exist

Our business purpose is to restore health and improve quality of life by designing and providing device and management solutions for treating structural heart disease.

Coordinator II, Human Resources

• The HR Coordinator II will serve as the primary HR point of contact for employees, providing guidance, resolving inquiries, and ensuring an exceptional employee experience.

• Manage site onboarding, including new hire orientation; process employee data changes, transfers, and offboarding activities while maintaining compliance and data integrity.

• Generate, analyze, and validate HR data and reporting to support HR leaders, business partners, and global workforce planning initiatives and report out org health and effectiveness.

• Coordinate employee engagement activities, recognition programs, site events, and leadership communications that support organizational culture.

• Support HR annual processes including performance management, talent reviews, succession planning, compensation planning, and organizational design activities.

• Prepare organizational charts, workforce analytics, headcount reporting, and talent reviews to support business planning and decision-making.

• Provide administrative support to HR leadership, including calendar management, travel coordination, expense reporting, meeting and event planning, presentations, and executive communications.

• Leverage HR systems and advanced Microsoft Office tools to manage data, maintain shared resources, drive process efficiency, and support compliance with company policies and regulatory requirements.

• Identify opportunities to streamline HR processes, improve employee experience, and increase operational efficiency through standardization and automation.

• Support HR leadership on site compliance, audit queries and other regulatory and policy requirements.

Position Accountability/ Scope

• Consistently interacts with HR staff, high-level executives, and employee population base.

• Intermediate to advanced knowledge and understanding of business processes and requirements.

• Frequently handles confidential, business-sensitive information and manages deadline deliverables.

• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

• Proactively identifies and resolves scheduling conflicts, maintaining calendars and proactively planning in meeting project deliverables.

• Primary point of contact for manager’s schedule and coordination.

Experience You'll Bring

• Bachelor’s Degree or equivalent

• 3+ years previous administrative experience or equivalent. Operates fairly independently with general instruction and some supervision.

• Experience supporting HR teams, senior leaders, or business functions in a corporate environment.

• Demonstrated ability to leverage technology and business systems to improve efficiency, communication, and employee experience.

• Strong written and verbal communication skills, with the ability to effectively interact with employees, leaders, and executives.

• Proven ability to handle sensitive information with a high degree of professionalism, discretion, and sound judgment.

• Proven ability to manage multiple projects simultaneously, competing deadlines, and proactively seeking methods to enhance efficiencies.

• Demonstrated high level of confidentiality and discretion on all information and interactions representing the department.

• Strong analysis and decision-making skills. Strong attention to detail and comfort in working with large amounts of data.

• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott, and on Twitter @AbbottNews.

The base pay for this position is $27.35 – $54.75 per hour. In specific locations, the pay range may vary from the range posted.